MUHAMMAD SHOAIB

Experience

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  PROCTER & GAMBLE PAKISTAN (PVT) LTD

  Feb 2009 - Dec 2013

  Employee Services-FMCG

  Visa & Accommodation Management: Coordinated work visas and housing for 90+ employees relocating to Saudi Arabia, liaising with embassies and regional offices.Medical Insurance: Managed comprehensive medical insurance for routine, emergency care, and preventive services.Planning & Calendar Management: Organized travel arrangements, including tickets, hotel bookings, and visas; maintained travel calendars.Benefits Administration: Managed employee benefits programs and provided guidance on health insurance and retirement plans.Talent Acquisition: Oversaw recruitment, including job postings, resume screening, interviews, and coordination with hiring managers.Onboarding: Facilitated new hire orientation, training, and integration into company culture.Transportation Coordination: Managed employee transportation schedules with luxury buses, cars, and coasters.Cafeteria Operations: SUPERVISED 24/7 Cafeteria Operations, Including Food Service, Staff Management, Show less

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  AISH STEEL MILLS LIMITED

  Jan 2014 - Jan 2014

  Deputy Manager Administration!

  Plant Administration: Managed comprehensive plant operations, including employee transportation, cafeteria services, contracted labor, and site facilities, supported by a designated team, Site Security, Event management, HR Generalist, Employees benefit or Facilities Transportation, Cafeteria.Site Security: Managed security protocols, access controls, and CCTV with vendors to ensure site safety.Event Management: Organized local and domestic events, including travel and reservations across Pakistan.HR Management: Handled HR budgets, benefits, attendance, payroll, and employee engagement; represented the company in the Downstream Industrial Estate Napier Quarter.Transportation Coordination: Scheduled and managed employee transport with luxury buses and cars, coordinating with vendors and internal teams.Cafeteria Operations: Supervised 24/7 cafeteria services, staff, and facility maintenance, ensuring health and safety compliance. Show less

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  Pak Qatar Takaful

  Jan 2014 - now

  Branch Management: plans for acquiring and managing properties, including site selection for new branches, relocations, and closures, ensuring alignment with PQFTL’s nationwide expansion goals.Project Supervision: Oversaw and planned the execution of renovation and construction projects, ensuring adherence to timelines and PQFTL’s management directives. Collaborated with architectural, engineering, and design teams to achieve functional and aesthetic goals.Security Risk Assessments Partnered with security vendors to ensure the safety and security of PQFTL’s branches, corporate office, regional offices, and head office. Implemented and maintained access controls, CCTV monitoring, and developed comprehensive Security Risk Assessments and Security Site Plans.Asset & Insurance Management: Administered asset management, including motor and non-motor assets, furniture, fixtures, and fleet management. Coordinated with insurance or Takaful companies for reimbursement processes.Inspection & Maintenance: Conducted quarterly visits to inspect all branches and regional offices for asset condition, maintenance needs, and security concerns. Ensured that all facilities met PQFTL’s maintenance.Expense Verification & Budget Management: Verified and processed expense bills for branches, corporate office, and regional offices, including utilities and rentals. Managed admin budgets, petty cash, and miscellaneous expenses according to guidelines.Legal and Compliance Support: Assisted with labor law compliance, including FIRs, stay orders, dismissal stay order and legal hiring processes. Ensured adherence to labor regulations and supported various legal activities and documentation for compliance purposes.Reporting: administrative reports to the CEO and Head of Admin. Show less Event Management: Successfully organized and executed annual sales conferences, regional meetings, and sales conventions. Managed all aspects including location selection, branding, promotion, and gift arrangements.International & Domestic Conventions: Coordinated international and domestic sales conventions, handling travel planning, ticket bookings, hotel reservations, invitation and cover letters, and visa processes.Vendor Management & Bidding: Managed the bidding and contract process with vendors. Prepared specifications, BOQs, MOQs, and estimations for various projects (civil, electrical, HVAC). Evaluated bids, recommended vendors, and conducted bid meetings to secure services and goods within budget and regulatory compliance.Purchase Orders & Deliveries: Approved purchase orders and organized the delivery of goods, materials, and services, ensuring timely and accurate fulfillment. Show less

  • Manager Administration & Projects

    Jan 2014 - now

  • Deputy Manager Administration

    Jan 2014 - Dec 2016
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  Dawood Family Takaful limited

  May 2021 - now

  Administration Manager

  Policy Development: Created and enforced administrative policies, procedures manuals, SOPs, and strategic plans for DFTL, ensuring alignment with organizational goals.Travel Management: Coordinated domestic and international travel, including itinerary planning, ticketing, hotel reservations, and visa processes.Event Management: Organized and executed events such as regional manager meetings, sales conferences, and conventions, including special activities like snowfall events in Pakistan.Fleet Management: Oversaw fleet operations, including acquisition, maintenance, insurance, and tracking for vehicles and motorbikes.Budget Management: Administered CAPEX & OPEX budgets, managing forecasting, allocation, and expense monitoring for head office and branches.Insurance Management: Managed insurance/Takaful policies and the claims process for office equipment, vehicles, and motorbikes.Asset Management: Supervised asset tagging, tracking, and inspections, ensuring compliance and accurate records for all assets.Security System & Risk Management: Developed and managed security systems, including CCTV, emergency alerts, and risk assessments.Contract & Vendor Agreements: Drafted and managed contracts for various services, ensuring compliance and optimizing service delivery.Project & Renovation Management: Directed construction and renovation projects for branch development and relocations, handling all phases from planning to execution.Legal & Compliance Support: Assisted with labor law compliance, FIRs, legal processes, and documentation.General Administration: Managed daily operations, staff administration, inventory, vendor relationships, environment maintenance, courier systems, petty cash, billing, and document management. Show less