Md. Rashedul Islam

Experience

• 

  DAI

  Feb 2016 - Feb 2017

  Regional Office Coordinator (USAID`s Agricultural Value Chains Activity)

  # Web base management system and using TAMIS software # Approve various purchase requisition as per DAI purchase limit, # Maintain relationships with office landlord and landlord managers, # Prepare memorandum of agreement (MoA) with various supplier or vendor, # Maintain and ensure adequate stocks of office stationery and other suppliers, # Monitor vehicle usage among staff and review vehicle distance logs, # Supervise administrative support and prepare budget to organize different meeting, training, workshop events, # Responsible for inventory of project assets and share with operation specialist, # Provide basic IT troubleshooting-internet connection, server & backup system schedule and arrange travel requirements for staff and short-term consultants including air ticket, airport pickup and hotel stay# Collect and ensure completeness and accuracy of regional staff’s time sheets and collect approval signatories at the end of each month, and delivered to HR specialist, # Submit medical reimbursements invoices for staff to HR in Dhaka, # Develop monthly, quarterly and yearly accounts and finance related activity plan for the region,# Manage AVC regional petty cash account expenditures and maintain associated documentations ensuring compliance with DAI policies, # Ensure that VAT coupon is duly filled in and issued to the respective vendors, # Prepare monthly VAT coupon report and deliver to Finance specialist for compilation, # Check and review subcontractors’ deliverables (Invoices) as USAIDs policy before submit it to Dhaka for payment, # Check and review subcontractors’ deliverable and give feedback to PNGOs account as observation# Conduct office procurement, # Prepare Bid comparison matrix and participate in subsequent review process, # Maintain vendors relationships and pre-qualification list, other duties as assigned by Regional Manager that are consistent with the overall focus of the assignment Show less

• 

  Social Marketing Company (SMC)

  Mar 2016 - Jun 2017

  Finance & Admin Executive

  Finance:# Donor reporting of this project, # Check and verify the day-to-day expenditures of the project, # Ensure the budgetary control system # Financial monitoring for approved budget Vs actual expenditure, # Prepare monthly, quarterly and annual financial report for the project.# VAT & TAX deduction as per govt. rule, # Monitoring and verify procurement procedure for this project in software IMIS,# Monitoring expense are charged ledger AC according to budget code in software IMIS, # Prepare monthly bank reconciliation statement, # Monitoring and control the project bank account, # Prepare working budget for various project activity, # Assists to Head of Grants, Compliance & Admin to ensure Grants & Compliance issue.Administrative:# Assist to HR in staffs recruitment process (Circular, SRF, Scoring and result, contact revise, offering etc)# Ensure all administrative services or available logistics on the basis of project requirements (SRF, coding, GRM, distribution etc),# Carry and handle huge amount of procurement (PR, Tender opening, Bid analysis -Financial & Technical, work order & conduct committee meeting), Any other task assign by Project manager and Head of Grants, Compliance & Admin Show less

• 

  ACDI/VOCA

  Jul 2017 - Mar 2023

  Accounts Keeping#Support to the Accounts Manager with day-to-day project Accounting.# Ensure timely receipt of all bills from different vendors and record each bill in the bill register in a chronological way. # Check all supporting documents against each invoice/bill for payment according to ACDI/VOCA and USAID policies and procedures.# Ensure reconciliation of advances in a timely manner for tracking outstanding advances. #Prepare monthly projection for cash advance request. # Ensure all vouchers (Debit, Credit and Journal) are prepare accurately in ACDI/VOCA standard and forward for review #Ensure all expenses/financial transactions are properly coded according to chart of accounts of ACDI/VOCA and Following USAID guideline for allowable and unallowable cost category. # Maintain accurate financial records through accounting software (QuickBooks). # Assist to Accounts Manager to prepare monthly Bank Reconciliation statement. # Ensures that the books of the account are always up to date, orderly, well kept, and readily available for reference and audit # Issue VAT coupon to the vendor and assist to Accounts Manager to prepare VAT report.Admin & Procurement:# Provide logistical and administrative support and supervision of general office support services, facilities management, security and logistics for smooth functioning of the Jashore office. #Implement effective inventory, procurement, and vehicle management systems in the Jashore office. # Prepare procurement packages for goods and services# Check all procurements documents carefully to confirm that procurement is done according to USAID and ADCI/VOCA`s Procurement Policies and Procedures. Develop and maintain a list of vendors to ensure competitive prices and offers #Issue RFQ/RFPs, request quotes, summarize and provide suggestions on received offers, quotations or bids in accordance with ACDI/VOCA Procurement Policies and Procedures. Show less Maintains accounting systems, policies and procedures, financial controls, accounting standards and records. a. Assists the Accounts Manager in maintaining up‐to date books of accounts for the project. Ensures all expenses/financial transactions are properly coded as according to the chart of accounts. b. Make sure all payments are correct, timely, allowable, allocable and in compliance with USG, local government, donor, and ACDI/VOCA regulations c. Prepare fund transfer advice along with C Form and submit SCB after Finance Manager and DFA’s review and COP’s approval. d. Reconcile staff travel advance/aging summary on regular basis. e. Flag and report immediately on any weakness or irregularities related to financial procedures in the activity in writing with document evidence to the Accounts Manager and/or Director Finance and Administration (DFA). f. Make physical verification for price justification of the goods and services received by the RDC Activity if needed and report accordingly to the Accounts Manager. g. Check all the bills/vouchers and related supporting documents of all the operational and program activities. h. Ensures there is COP approval or any other authority’s approval as designated by COP on every single disbursement prior to a payment. i. Provide travel advances and settle the travel claims of all RDC staff by checking and reviewing Travel authorization forms (TAF) and Travel and General expenses reports (TGER) as per the Bangladesh Travel policy manual for RDC. j. Input bank payment information into Standard Chartered Online Banking through S2B/BEFTN process for making payments to Vendors and RDC staff. k. Prepare day to day vouchers using proper accounts code, work order, job code and class code with appropriate narrations and numbering them chronologically for adjustment or reimbursement. Show less

  • Accounts and Admin Coordinator

    Dec 2021 - Mar 2023

  • Finance and Admin Officer

    Jul 2017 - Nov 2021
• 

  RTI International

  Apr 2023 - Nov 2024

  Accountant (USAID's Shobai Mile Shikhi Activity)

  • Support the Finance Manager (FM) to ensure appropriate systems are in place for timely and cost-effective disbursement, accounting, budgeting, and software-based reporting of project funds in compliance with local and USAID regulations • Bookkeeping and keeping track of expenses and other financial transactions for the DPE trainings, mainly involving expense entry, tracking, and monthly journal posting in QuickBooks software • Assist FM to prepare SMSA fund requests for timely submission to HQ and keep track record on wire transfers • Prepare and submit monthly expense reports to the FM • Review expenses and financial transactions related with the trainings to ensure they are in compliance with RTI procedures and the terms of the agreement • Review attendance sheets for each training to ensure per diem, transportation, and honorarium payments are per the SMSA policy • Provide attendance sheets and final detailed workshop payments to MERLA team • Liaise with training venues and vendors to review invoices and issue payments • Reconcile cash accounts received from project sites • Issue advances, as needed, for training costs per RTI policy and follow up on advances to ensure reconciliation within the policy’s timeline. • Follow up with Training Coordinators to make sure that bi-weekly expense reporting is within the deadline • Maintain necessary documentation and reporting, including VAT, AIT/GoB and others as necessary and prepare monthly VAT report for the training expenses, for submission to Finance Manager. • Assist FM to prepare necessary reports/documentation for submission to BIDA, Bangladesh Bank and Deputy Commissioner ate of Taxes • Double-check the accuracy of information to discover weaknesses or missing data and strive for strict compliance and high-quality performance • Recommend necessary ideas based on the review findings to improve quality of reporting • Perform any other tasks as assigned by his/her supervisors Show less

• 

  DAI

  Dec 2024 - Jan 2025

  Financial Management Consultant (USAID`s Agricultural Policy LINK Activity)

  # Maintain the project finance filing system, including invoices, correspondence, backup procurement documentation, and client files. Ensure files are scanned monthly and organized according to project policies for easy reference during internal and external audits. # Provide support to Finance Manager in reviewing and processing of staff travel expense, staff advance, staff advance retirement, vendors invoice payments etc., in compliance of DAI policy and procedure. # Check those financial activities (i.e., payments for goods and services received) are carried out in compliance with project policies as well as local laws. # Verify, store, and ensure the quality scanning of all payment vouchers in SharePoint. # Maintain and file hard copies of verified financial vouchers with “Paid Stamp” properly displayed and other contractual documentations with proper labelling. Manage archive and facilitate ad-hoc archive requests for reference or audit purposes. # Support the Finance Manager on monthly time sheet, payroll, and vendor payments, and monthly reports as required. # Prepare withholding tax Challan upon payments and dispatch to the vendor and receive cash receipts. # Prepare statutory remittance reports and submit to Finance Manager for review; liaise with corporate team to report back by designated deadlines. # Prepare VAT coupon submission report, submit to Finance Manager for review and deliver to USAID on monthly basis. # Prepare VAT coupon submission report, submit to Finance Manager for review and deliver to National Board of Revenue on monthly basis. # Liaise with the statutory reporting firm in preparation and submission of periodical statutory reports to the relevant authorities on time. # Any other duties as assigned by supervisor for successful financial management support based on evolving project needs. Show less