Bao Ngoc Tran

Experience

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  Firstcom Digital

  Sept 2015 - Jun 2016

  Content Intern

  - Create and deliver effective and creative content daily;- Write targeted marketing content- Manage websites, fanpages to ensure that all information delivered accurately, consistent in terms of style, quality and tone of voice- Assist the content team in the overall content management of projectRecognition and Gains:- Improve Content writing skill considerably- Gain experience of working within a digital agency- Be assessed positively by the Leader and Managing Director: creative, dynamic, responsible... Show less

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  GAPIT Communications JSC

  Jul 2017 - Jun 2018

  Account Executive

  - Identify new sales leads- Negotiate with clients, solving any problems and making sure deadlines are met- Keep in contact with the client at all stages of the campaign- Make reports daily/monthly- Manage the account's budget and invoicing the client- Assist in translating documents...

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  WECARE 247 JSC

  Aug 2018 - Oct 2018

  Personal Assistant
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  Adecco

  Nov 2018 - Aug 2022

  - Corporate Administrative Function:• In charge of procurement in the office• Maintain and ensure validity of all related corporate documents e.g. company registration, visa and work permit of expatriates and etc.• Manage administration team with all office activities• Perform role of event organizer or co-organizer associated with other functional Managers for any corporate event or ad-hoc projects such as Country Session, HR Booth exhibition, Corporate committee and etc.- IT Coordination with Thailand IT/ IT Hub in Kuala Lumpur:• Manage IT and office assets• Coordinate with Local IT outsourcing company on IT matters and issues• Coordinate and work with IT HUB on technical sides. Show less * Personal Assistant to General Director* Office Executive:- Corporate Administrative Function:• In charge of procurement in the office• Maintain and ensure validity of all related corporate documents e.g. company registration, visa and work permit of expatriates and etc.• Manage administration team with all office activities• Perform role of event organizer or co-organizer associated with other functional Managers for any corporate event or ad-hoc projects such as Country Session, HR Booth exhibition, Corporate committee and etc.- IT Coordination with Thailand IT/ IT Hub in Kuala Lumpur:• Manage IT and office assets• Coordinate with Local IT outsourcing company on IT matters and issues• Coordinate and work with IT HUB on technical sides. Show less • Assist and act in a confidential matter regarding to the assigned task by General Director;• Perform personal tasks of General Director such as meeting schedule or contacting any other parties according to the request by General Director;• Perform market research report and distribute to related to the other departments on weekly basis based on the direction of General Director;• Coordinate with each department on sale report, follow up other weekly reports and ensure it has been submitted to Finance/ Regional/ Group or related departments within timeline;• Handle as coordinator for any employee relation activities;• Organize the activities/ events including preparation of the material and documents as per guidelines from General Director and support other departments;• Handle for any ad hoc or company administrative tasks assigned by General Director;• Perform on any ad hoc tasks request by General Director;• Support with recruitment tasks;• Local Admin of InFO (Intergrated Front Office system)• Support Legal Admin tasks - since May 2020: - Contract signing coordination for Hanoi Office; - Daily mail check; - Client Contract filing and tracking; - Legal Documents arrangement, for example: BOD Meeting Minutes and Resolution, Company Charter Amendments, GSM Minutes and Resolution, POA, etc. - Other admin tasks arising from time to time as per request of colleagues, for example: notarization of legal documents of Adecco (business licenses), coordinate with Investors for documentation relevant to our license application, etc.• Great Place To Work Ambassador - May to Dec 2020 Show less

  • Office Executive

    Jun 2022 - Aug 2022

  • Personal Assistant cum Office Executive

    Oct 2021 - Jun 2022

  • Personal Assistant to General Director

    Nov 2018 - Sept 2021
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  YU Sugar

  Feb 2023 - May 2024

  Content & Branding Executive
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  VK Nu | Viet Kieu Nu

  Feb 2024 - now

  VK Nu Coordinator

  Founded by EQuest Asia, the purpose of this group is to provide a safe platform for Vietnamese women with a VK (Viet Kieu) element (born/studied/worked overseas, with an international mindset) to access a safe space to share skills, experience, wisdom and knowledge or ask for support. A place to Connect with local Vietnamese women and learn about our complex identities. Connecting through our Vietnameseness. The aim is to provide a space to connect and provide meaningful support and welcome constructive discussion and debate. Show less

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  EQuest Asia

  Feb 2024 - now

  Executive Assistant/ Office Manager

  1. Administrative Support:• Handle incoming and outgoing correspondence, primarily emails related to scheduling coaching appointments and meetings.• Organize and maintain the project calendar and working documents.• Coordinate event and travel arrangements when necessary.2. File Management:• Organize and maintain working files on iCloud/Ora/Google Drive, including log-in information, design folders, and files related to cruises, workshops, community events, registration forms, and worksheets.• Regularly update and manage files and optimize management apps (Ora) to enhance workflow and communication.• Ensure data security.3. Visual Design for Workshop Presentation:• Refine and iterate on draft presentations/workbooks to develop the final design.• Produce polished, high-quality visual designs for graphs or quotations using tools like Canva.• Pay attention to layout, color, typography, and other design elements.4. Staff Supervision:• Assist in the recruitment and onboarding of new employees.• Maintain employee records and documentation.• Delegate tasks and responsibilities effectively.• Provide support to help new employees develop and refine competencies.• Share insights, experiences, and knowledge with the team.• Collect timesheets, generate reports, and handle reimbursements monthly.5. Project/Event Management:• Assist in office-related projects.• Maintain project documentation, including goals, plans, schedules, timelines, and priorities.• Foster communication between teams.• Ensure timely deliveries and maintain the quality of goods and services. Show less