Ashley Pratt, SHRM-SCP

Experience

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  Midtown ProScan Imaging

  Dec 2010 - Aug 2013

  Front Desk Coordinator

  • Register and schedule patients for MRI and CT scans• Well versed on many diagnostic imaging procedures • Daily patient interaction, such as collecting patient health history, safety screen patients, obtain implant records, and documentation on possible contraindications.• Responsible for compiling a weekly financial report for site manager• Calculate and track collections on a daily basis• Liaison for referring doctor offices, collecting necessary information with goal of creating positive patient experience• Address and determine effective ways to meet imaging needs of referring (all specialties) offices • Pursued knowledge in marketing and company sales• Successfully managed the coordinator team under site manager • Well versed on HIPPA compliance and policies• Familiar with insurance companies and plans • Regularly address needs of staff radiologists Show less

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  Vanderbilt University Medical Center

  Nov 2013 - Feb 2020

  • Manages all administrative and HR related functions within the Division• Point of contact for all HR related matters and works in partnership with central HR to resolves matters• Oversees the recruitment process for open position within the Division, including all staff and Nurse Practitioners• Serves as point of contact for Principle Investigators for all recruitment needs • Onboards all faculty and staff• Prepares and submits all new hire and transfer paperwork • Oversees Lead Administrative Assistant responsible for all Post Doc appointments • Serves as a resource for all FMLA and leave of absence information and processes• Responsible for recording leave of absences appropriately • Prepares and submits payroll related functions, such as additional pay requests and payment correction requests• Collaborates with Faculty leadership to ensure smooth and efficient onboarding for incoming faculty members • Manages and approves all bi-weekly Kronos timecards • Collaborates with Administrative and HR managers across the institution and within the Department of Medicine by participating in reoccurring meetings and trainings in order review and improve processes • Facilitates appointments, reappointments, and promotions for all faculty• Supervises administrative team Show less • Recruit for open positions in various departments within the cancer center• Report and submit effort distribution changes Working as a liaison between hiring managers and recruiters to interview, hire and on-board new employees.Creating and submitting documents such as Position Approval Forms, Payment Correction Forms, Personnel Action Changes, Accrual Adjustment Forms, etc.• Day-to-day use with programs such as Peoplesoft, Privilege Management, ePac, Taleo, Business Objects, eProcurement and Microsoft Office• On-board new hires • Serves as a lead for the team by providing expertise and guidance Show less • Collaborate with executive leaders to create and enhance employee retention and recognition programs, including the development of the Administrative Professionals Award• Key liaison between executive leaders and employees, responsible for coordinating efforts and communications through Conversations with Leaders, Conversations with Physicians and Town Halls • Coordinate and oversee logistics related to key medical center events, including New Hire and New Leader orientations, Recognition Reward and Retention Committee meetings, the Leadership Assembly, and Town Hall meetings• Prepare agendas and meeting materials for executive and administrative meetings• Generate evaluation results and minute reports for Town Halls, Orientation, and Leadership Assemblies to be distributed to executive facilitators • Responsible for sending out all program communications via email and MyEmma • Develop events or programs necessary to meet strategic goals and objectives • Responsible for updating and maintaining content on Vanderbilt Elevate website to keep leaders and employees updated on important announcements and event dates, such as Town Halls and Leadership Assembly • Responsible for reconciling budget Show less Successfully assist and manage the very busy schedules of 8-10 physicians. Manage calendars and arrange important meetings. Coordinate and arrange all travel. Submit expense reports for reimbursement. Regularly obtain signatures for important agreements and documents. Assist in renewing necessary licensure and memberships Regularly update doctor resumes, CV’s, and manuscriptsSuccessfully arrange and schedule meetings, conferences and receptions with multiple parties/attendees. Order supplies through eProcurement on a weekly basis Coordinate faculty receptions and annual symposiumAssist in reappointment process for facultyAssist in arranging site visits for clinic trials. Show less

  • Administrative Manager

    Mar 2019 - Feb 2020

  • Lead Administrative Assistant/HR Liason

    Sept 2017 - Mar 2019

  • Senior Learning Specialist/Program Coordinator

    Sept 2015 - Sept 2017

  • Administrative Assistant II

    Aug 2014 - Sept 2015

  • Patient Service Representative

    Nov 2013 - Aug 2014
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  Vanderbilt University

  Feb 2020 - now

  HR and Finance Officer

  • Manages Human resources (HR) related functions for the Vanderbilt University Graduate School and Libraries • Distributes HR related information from Central Human Resources and Provost Central to the Graduate School and Libraries• Point of contact for all HR related matters• Maintains and provides guidance on leave of absences relating to FMLA, maternity leave, short term disability, etc. • Collaborates with fellow Administrative Managers to improve processes across the Provost Central areas • Provides guidance for COVID-19 related incidents, expenses, and efforts within the Graduate School and Libraries• Process all personnel and employment transactions within Oracle• Assists in recruiting, hiring, and onboarding all staff and student workers • Provides guidance with all payroll related issues, such as ensuring timecards are completed by deadline for timely payment • Implemented an effective onboarding process utilized by all Provost Central areas in order to create a streamlined process Show less