Ganesh Gopal

Experience

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  Chalmers Engineering

  Jan 2004 - Jul 2007

  Administration Assistant

  Receive all incoming mailing and coordinates outgoing mail, including courier services and interoffice mail distribution to their respective departments. Detailing products like Domestic and industrial water heaters, Construction adhesives, flooring materials (vinyl sheets, vinyl tiles) and Insulation materials.Booking travel and hotel arrangements as when where required. Coordinate materials for meetings and training sessions of the organization.Update database as needed.Assisting preparation of materials.Have excellent organization and time management skills.Follow-up of materials to reach the ware house and deliver to respective customers.Expert in the use of MS Word and Powerpoint and have a sound knowledge of Excel.Experience in professional office and supporting Executive.Lead staffs in providing support of mailings.Rise & issue purchase order for need of materials.Provide meeting support as needed (e.g., conference rooms, coordinating food, logistics).Follow-up of payments at a regular interval and handling petty cash.Provide administrative support to staff for copying, faxing and large-scale mailings.Responding to staff requests for administrative support as needed. Supervising the work done on aboard.Done maintenance paper work for water heaters. Giving induction course for newly joining staff.Detailing products to walk-in and phone call enquiry customers.Maintaining stock and Invoicing to customers, once customers takes the material from warehouse.Done all paper works with company management representative to get ISO Management System Standard and achieved in the year 2004.Perform other duties and responsibilities as requested with a sense of humor and team spirit Show less

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  Innowize Software Private Ltd

  Apr 2008 - Jan 2010

  Administration Assistant

  Conducting camps in colleges to promote the web portal (space selling).Get featured list course from the trainee provider clients.Worked in Adobe Photoshop CS for designing.Responding to staff requests for administrative support as needed. Have excellent organization and time management skills.Coordinate materials for meetings and training sessions.Update database as needed.Assisting preparation of materials.Have excellent organization and time management skills.Expert in the use of MS Word and Power-point and have a sound knowledge of Excel.Experience in professional office and supporting Executive.Understanding and exposure to Tally Accounting Software.Preparing board meeting reports and travel arrangement to MD. Show less

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  Platinum Marine FZC

  Dec 2010 - now

  Administration Assistant & Accounts

  Meet and greet clients and visitors.Create and modify documents using Microsoft officeMaintain hard copy and electronic filing system.Research, price and purchase items of the clients.Setup and coordinate meetings and conferences.Maintain and distribute staff weekly schedules.Support staff in assigned project based work.Establish, maintain and coordinate the implementation of accounting and accounting control procedures.Monitor and review accounting and related system reports for accuracy and completeness.Prepare and review revenue, expense, payroll entries, invoice and other accounting documents.Explain billing invoices and accounting policies to staff, vendors and clients.Resolve accounting discrepancies.Recommend, develop and maintain financial data bases, computer software systems and manual filing systems.Supervise the input and handling of financial data and reports.We source products as per client’s requirement and supply to them.Follow-up with customers to promote the products.Other duties as assigned. Show less