Karri Scheffers

Experience

• 

  3M Traffic Safety Systems Division

  Jan 2008 - Nov 2011

  Senior Administrative Assistant

  □ Assisted the following Executives□ Assisted Manufacturing Director □ Four department managers □ Department staff□ Maintained calendars, prepared all documents for meetings and answered emails and incoming calls □ Coordinated and organized all travel arrangements for both domestic and international travel, which consists of flights, hotels, cars, renew passports and prepare all documents for visas□ Coordinated and organized all documents, presentations, reserve rooms, video connection and catering for all meetings onsite and offsite□ Collected, analyzed and compiled data for monthly manufacturing reports for monthly budget and plant meetings□ Assisted manufacturing department with production analysis, updating monthly scorecards, manufacturing databases and manufacturing awards database□ Assisted with new hire, department access and handled and created personnel files□ Processed all department expenses and credit cards □ Maintained, updated and approved department employees vacation and time cards Show less

• 

  John Deere Financial

  Jul 2011 - Jun 2013

  Senior Administrative Assistant

  • Assisted the following Executive Team Members o Senior Vice President International Financeo Senior Vice President and Chief Counsel o Vice President Global Human Resources o Director Strategic Planning and Business Development • Managed and updated all calendars and meetings for SMT. • Organized, arranged, and managed company worldwide leadership meeting that consist of 150-200 people.• Coordinated and organized all travel arrangements for both domestic and international travel, including flights, hotels, cars, renewing passports and preparing all documents for visas.• Coordinated and organized all event and meeting items for both onsite and offsite. • Coordinated and attended all site visits for events. • Managed and maintained event budget. • Assisted and back-up to the President Assistant. Show less

• 

  Vermeer Corporation

  Jul 2013 - Aug 2017

  Administrative Assistant to Senior Executive Administrator

  Senior Executive Administrator • Assisted the following Managers and Executive Team Memberso Marketing Director o Training Department Manager o Chairman of the Board o President – Industrial Solutionso Vice President – Forage and Lifecycle Department and Chief Marketing Officer o Vice President and General Counsel o Vice President and CFO• Coordinated and organized all company Board Meeting dinners and social events, both onsite and offsite.• Collaborated with vendors/businesses to book rooms, select meal options, and outside speakers. • Coordinated and organized all Executive Team members social events.• Managed all usage with the company jets, updated calendar and prepared all trip itineraries. • Coordinated and organized all travel arrangements for both domestic and international travel, including flights, hotels, car rentals, renewing passports and preparing all documents for visas. • Coordinated and organized all documents, presentations, reserve rooms, video connection and catering for all meetings.• Processed any incoming invoices for the department. • Supported Trade Show Specialist with all show and company logistics.• Assisted with all tradeshow arrangements, including travel, promotional items, and materials. • Coordinated and organized all sales and service training schools for our dealers.• Updated and managed all upcoming classes, trainings and courses on Vermeer University (VU) for the next 12 months.• Managed and updated event data reports, event calendars and event budget sheets. • Lead person for departmental budget, expenses, and all questions. • Assisted with the coordination and planning for company Customer Days, Sales Parts Service event and anniversary event. Show less

• 

  GuideOne Insurance

  Dec 2017 - Aug 2018

  Senior Executive Assistant

  • Assisted the following Executive Team Members o Senior Vice President – Chief Underwriting Officer o Senior Vice President – General Counsel o Senior Vice President – Chief Claims Officer • Coordinated and organized company events, social events, and holiday parties, both onsite and offsite for 500 – 1000 people. • Coordinated and organized all travel arrangements for both domestic and international travel, including flights, hotels, car rentals, renewing passports and preparing all documents for visas. • Maintained calendars, prepared all documents for meetings, and answer incoming calls. • Prepared, reviewed, updated, and organized all legal and confidential documents for the board meetings. • Managed and uploaded all board books, resolutions, and other confidential documents to Board Vantage Show less

• 

  Lely

  Aug 2018 - Jan 2025

  Events Manager & Community and Marketing Specialist – Corporate and Lely Centers

  • Coordinate and successfully organize a wide variety of corporate events and Lely Center distribution partners event, along with class trainings, customer and prospect tours and large conferences.• Coordinate all field employee, departments and management offsite and virtual meetings, educational events, tradeshows, and conferences.• Manage and coordinate 80+ events annually onsite, virtual, and offsite, events ranged from 25 to 500 people with a budget ranging from $5000 to $250,000.00. • Successfully source high quality vendors and secured cost-efficient contracts.• Launch and manage Cvent Event Management software and access portal site for corporate employees and Lely Center employees. • Develop, evaluate, and manage Lely Center website and registration sites for each event in Cvent.• Work with the Marketing department and Marketing agency on campaigns to monitor event outbound email and web promotions for driving event registration.• Create and update any event materials like, flyers, save the date and other communications via Adobe products.• Run pre-event and post-event meetings. • Work with external vendors to facilitate trade show booth design, layout, placement, promo item orders & any other requirements, ensuring that logistical deadlines are being met.• Coordinate and attend all site visits for offsite events. • Maintain relationships with caterers, hotels, transportation companies, and other vendors.• Manage, run, and update merchandise site for staff, Lely Centers and retail. • Coordinated, managed, organized, and fully ran all details for Lely’s grand opening of new facility location in Pella for 1000 to 1500 people.• Manage all company sponsorships for multiple events. • Manage company scholarship program for high school and college students.• Work flexible hours across night, weekend, and holiday shifts. Show less