Adlan Rahmat

Experience

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  Management and Science University

  Sept 2006 - Aug 2012

  Assistant Registrar (Academic Department)

  1. Documentation Unit Prepare documentation for Accreditation/ Renewal Accreditation available programs at MSU Identify PA expiry / Accreditation expiry date / 1st cohort at final year Preparation of Accreditation / Renewal Accreditation supporting documents(i.e. student list, bank draft, Academic calendar, Perakuan Pendaftaran Institusi) Sending completed MQA-01 or MQA-02 documents to MQA Update Summary of Document Submissions to MQA / SPIPTS2. MQA Accreditation Preparing MSU faculties and PTPL branches portfolio for accreditation visit by MQA (Malaysian Qualification Agency) Getting and updating information/ files (program related) from respective departments or schools Document checking/ Mock Audit/ Final Briefing Meeting Serve as a ‘middleman’ during the accreditation visit To coordinate post mortem meeting3. Internal Audit Preparing internal audit draft schedule Preparing and submitting internal audit reports. Summarizing all meeting minutes Report all finding issues and get the compliance report and the evidence Monitoring the development and progress of MSU faculties and PTPL branches related to academic affairs4. Minutes Taker MQA visit Exit Meeting MQA visit Post Mortem meeting University Academic Committee Pre-Senate Meeting (Faculty of Business Management and Professional)5. Endorsement of Manpower Planning (MPP) and Teaching Load Distribution (TLD) Organize coordination meeting with coordinator and endorsement interfaculty request Compilation of manpower planning/ teaching load (softcopy and hardcopy) Organize the endorsement meeting Submit approved MPP/ TLD to HRD Coordination with faculty to submit timetable Compilation and checking of submitted timetable Spot-checking planning and handling spot-check Verify the timetable with the approved MPP/TLD by VP Academic Show less

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  CITY UNIVERSITY

  Oct 2014 - Aug 2015

  1. Quality Assurance Manage and coordinate the internal audit, as well as institutional and academic performance audit by external bodies (MQA/MoE) Support the development and implementation of academic quality performance indicators and the monitoring mechanism for the advancement of academic standard. 2. Liaison with Internal and External Bodies Ensure compliance of university and government regulatory requirements and related policies. Effectively collaborate and liaise with Dean, HoD, Program Manager, Malaysian Qualification Agency (MQA) and Ministry of Education (MoE). Responsible for the accreditation of academic programs from MQA. Maintenance of Academic Data.- Systemically collecting, documenting, recording and filing all relevant information pertaining to regulatory and rating requirements; MoE’s Approval letter for courses, MQA certificates for courses. Provide regular reports and updates to Management team as and when requested. Show less  Executive assistance to DVC Academic on all matters pertaining to Academic affairs. Plan, coordinate and ensure the DVC Academic schedule is followed and represented. Assist the DVC Academic in executing tasks related to University growth. Reviews all documents received for DVC Academic’s signature to ensure compliance with university policies and guidelines. Organize and schedule meeting with representative departments. Complete special projects as assigned by DVC Academic and perform other related duties as assigned. Show less  Annual scheduling of postgraduate course modules and assignments deadlines, fitting in with academic timetables, venue and tutor availability. Overseeing the process involved in managing students assignments. Being the first point of contact for students and lecturer about any technical queries about the courses. Maintenance of accurate documentation and students’ record relating to the courses. Ensure all communication, including enquiries by email and phone are replied accurately and meet quality assurance standard. Ensure lecturer and students’ requirements for each taught modules are met, including all venues, catering and material preparations. Show less

  • Senior Executive and Liaison Officer at Quality Assurance and Audit (QAA) Department

    Mar 2015 - Aug 2015

  • Seconded as Assistant to Deputy Vice Chancellor Academic (Academic Department)

    Jan 2015 - Feb 2015

  • Program Coordinator (City Graduate Studies)

    Oct 2014 - Dec 2014
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  Heriot-Watt University Malaysia

  Oct 2015 - Oct 2016

  Assistant Manager Regulatory Compliance

   Responsible to provide clear information on matters related with the private higher education and requirements in Malaysia, including ministry, professional bodies and agency requirements for approvals, accreditation and others. Ensure that all HWUM license and accreditation requirement are identified and met. Develop the professional communication and liaise with the relevant schools at HWUM, to ensure a coordinated approach to work on accreditation and other matters related to regulatory compliance. Liaising with Ministries and Agencies, to ensure the efficient processing of approvals and accreditation required for HWUM and its programme.  Responsible to updates of the relevant information in MQA-01 and MQA-02 for submission of programme approval and accreditation. Responsible to maintain and develop the database of submission, approvals and accreditation in order to keep HWUM/HWU informed of the progress.  Ensure that IFMS data is submitted accordingly to MOHE. Responsible to response on the request and any other ad hoc data requested by the government agencies. Ensure the supporting documentation for submission for approvals and accreditations are in order for submission to MQA and MOHE. Ensure that all the relevant correspondence and circulars from ministries and agencies updated and keep in appropriate order, ensuring appropriate dissemination of information and provide information on requirements to the relevant party.  Responsible for any audit processes conducted by authorities, professional bodies and rating agencies, ensuring that documentation is complete and submissions are timely. To undertake other tasks related to Regulatory Compliance activities as requested by the Regulatory Compliance Manager and /or Registrar and supervise/monitoring other team members in the Regulatory Compliance. Show less

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  INTEC Education College

  Dec 2016 - May 2024

  Senior Executive cum Interim Head (Quality Assurance and Compliance)

  1) Quality Management Supervise and monitor the planning and implementation of QAC activities. Lead internal quality assessment and conduct according to plan and in a structured manner, namely quality assessment for the purpose of full program accreditation application and scheduled quality assessment at least twice a year Ensure that form MQA02 and related documentation are complete to be submitted to MQA for full accreditation purposes. Prepare evaluation report and other relevant documents for presentation by the Head of Department in the INTEC Quality Assurance Committee meeting. Follow up on internal quality assessment (if necessary). Make training plans for internal quality assessors, rating-related briefings etc. depending on the need and deal with the Human Resource to conduct training. Be a reference source for various rating systems by various relevant parties. Ensure quality assurance activities required to meet rating requirements are implemented effectively. Make an application to the rating system body and ensure that the required documents are complete to meet the rating target i.e. ISO 9001 and MyQUEST requirements.2) Accreditation Plan and implement MQA meetings and workshops for the purpose of producing modules for new length courses for Provisional Accreditation (PA) applications to MQA Review accreditation documents or amendment of program information developed by the project manager or program leader before compiling documents to be forwarded to MQA. Complete the accreditation application form and supporting documents to be forwarded to MQA. Liaise and cooperate with MQA officers in the provision of information resulting from MQA application feedback as well as requirements for specific conditions for Temporary Accreditation applications. Organize and provide relevant information for the needs of a fully accredited visit, record and provide minutes of visit discussions. Show less

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  INTERNATIONAL COLLEGE IMPERIA

  May 2024 - now

  Head Academic Quality and Compliance

   Supervise and monitor the planning and implementation of academic quality activities. Ensure Internal Quality Assessments are conducted regularly and timely to improve the quality of academic programs at IMPERIA. Responsible to provide clear information on matters related with the private higher education and requirements in Malaysia, including ministry (MOHE), professional bodies (BOVEAP) and agency (MQA) requirements for approvals, accreditation and others. Ensure that all college license and accreditation requirements are identified and met. Develop professional communication and liaise with the relevant department at Imperia, to ensure a coordinated approach to work on accreditation and other matters related to regulatory compliance. Liaising with Ministries and Agencies, to ensure the efficient processing of approvals and accreditation required for the college and its programme. Responsible for the update of the relevant information in MQA-01 and MQA-02 for submission of programme approval and accreditation. Ensure the supporting documentation for submission for approvals and accreditations are in order for submission to MQA and MOHE. Current project, developing 5 new degree programs (MQA-01) in collaboration with PUTRA Business School, UPM Responsible for any audit processes conducted by authorities, professional bodies and rating agencies, ensuring that documentation is complete, and submissions are timely. To undertake other tasks related to Regulatory Compliance activities as requested by the CEO, principal and/or Registrar and supervise/monitoring other team members in Regulatory Compliance. Supporting the registrar in coordinating applications for new Edutourism programs in collaboration with the Ministry of Higher Education Malaysia. Show less