Janie Avila

Experience

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  OPTECH

  Oct 2006 - Jun 2007

  Business Coordinator

  Maintained calendar for Supply Chain Management President. Reconciled expenses for President as well as other management teams. Prepared forms, letters, memos and reports as needed by executive level personnel. Prepared Powerpoint Presentations for new business opportunities in both English and Spanish. Attended various marketing events and participated in meet in greets to generate business clientele. Maintained confidential records and files for SCM President. Screened all incoming calls, made travel arrangements. Liaison for Mexico business partners. Show less

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  Texas Home Realty

  Oct 2007 - now

  Realtor

  Prepare CMA’S for Sellers and Buyers. Devise marketing plan for properties listed for sale. Obtain listings for clients seeking a home. Complete necessary contracts to close the sale. Qualify loan applicants for loan and submit for processing. Gather all applicable paperwork from prospective client. Offer best customer service to all clients. Reconcile expense account, comprise marketing campaigns to generate new clientele.

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  SER Jobs for Progress

  Jul 2009 - Mar 2012

  HR Program Specialist

  Conducted New Hire Orientations. Processed New Hire & Terminations into HRMS (Optima). I-9 Everify on all New Hires. Maintained employee files; generate HR Reports for Board of Directors. Maintained all employee 60-day, 90-day & annual evaluations, HR forms, and Personnel Status Forms. Screened candidates for eligibility regarding job postings, conducted interviews and new hire recommendations. Maintained Organizational Chart of all current staff. Processed EEOC Annual Reporting and Salary Surveys. Generated RFP’s/RFB’s for large purchases in accordance with state regulations. Maintained all procurement contracts over 10K, and maintained relationship with vendors for upcoming RFP releases. Employment Verifications, Unemployment Claims, FMLA processing, Background checks utilizing HireRite, Records Retention, COBRA processing, Employee grievances, Programmatic audits and special projects. Resolved employee concerns regarding HR policy. Recruiting for SER staff such as Program Techs, Res Lab Techs, Caseworkers, etc. Aided in comprisal of Contracts in collaboration with Workforce Solutions Alamo. Oversaw the Customer Satisfaction Team for improvements in customer satisfaction at all 8 workforce centers. Organized special events such as Employee Retreat, Light the Night fundraising campaign and Special Projects as needed. Show less

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  CCC Group Inc.

  Mar 2012 - May 2013

  Human Resources

  Process New Hire, Terminations, Transfers, Rehire paperwork into HRMS (Coins OA/ HR System) for approximately 5K employees. Process I-9’s in Everify System and maintain I-9’s filing system for Active and Inactive Employees. Assist in monthly New Hire Orientation regarding HR processes. Maintain in COINS OA Skill Certifications, TWIC, HASC Trainings, Background Checks, Drug and Physical Screenings, I-9’s, Emergency Contact Info, Crafts, and Evaluations. Employment Verifications and assist other HR Departments. Keep track of Expiring Employment Authorization Cards, Failed Drug Screenings and Last Paid Date for pending Terminations in HRMS system. Communicate with Field Staff obtaining requests for Drug Screens, Background Checks, MVR’s and Physicals, schedule Random Drug Screens twice a yr. Oversee Unemployment Claims paperwork and hearings, maintain DOT drivers, DOT drug screens, and physicals. Conduct yearly EEOC and VET report. Assist Recruiting Department in screening of craft-worker positions and maintain jobline. Maintain current DL and Insurance log. Show less

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  Comet Cleaners and Burger Boy

  Jun 2013 - now

  HR Director

  Oversees all Comet Cleaners and Burger Boy recruitment efforts to include developing job descriptions and job advertisements. Maintains HR records in Paychex for Comet Cleaners and Burger Boy by recording new hires, transfers, terminations, changes in job classifications, tracking vacation, sick, FMLA and personal time. Prepares and maintains employee files for Comet Cleaners and Burger Boy. Processes and reviews employment applications to evaluate qualifications or eligibility of applicants Administers pre-employment tests and verifies new hire information including Form I-9 (E-verify) Conducts new hire training and monitors training progress and qualification for all retail staff. Explains company personnel policies, benefits and procedures to Comet Cleaners and Burger Boy employees. Investigates complaints and resolves employee issues/problems following policy and regulations. Handle all Unemployment and Workman’s Compensation claims ensuring timeliness processing. Collects monthly assessments, rental fees, deposits and payments for Mesquite Country Real Estate. Plans, schedules and coordinates general maintenance, major repairs and constructions projects. Maintains records of sales, rental or usage activity and special permits issued. Reviews set-up of new tenants, move-in and move-out lists. Provides quality and timely customer service to property tenants. Monitors aging reports and responds to any delinquencies in accordance with established polices. Obtains bids and supervises outside vendors to complete various capital projects. Show less