Stacey Crowhurst

Experience

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  Crowe Horwath LLP

  May 2002 - Aug 2002

  Audit Intern

  Audit intern for the non-profit sector division.

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  Don Moyer Boys & Girls Club

  Aug 2003 - Dec 2004

  Office Manager

  Responsible for office operations including: accounts payable, accounts receivable, grants management, payroll, personnel records, donor management, and fundraising support.Produced monthly cash flow forecasts to maintain a balanced budget of $1M.Managed federal, state, city, and private grants of $500,000.Created and implemented procedures to attain 95% collection rate on pledges.Managed Illinois State Board of Education Food Program for three sites and 400 members, Managed Child Care Resource Subsidy registration services; collecting $28,000 annually.Developed and maintained donor database (e-Tapestry) for more than 8,000 accounts.Organized fundraisers with support staff and tracked financial progress for reporting. Show less

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  University of Illinois at Urbana-Champaign

  Jan 2005 - Mar 2007

  Coordinator, Grants and Contracts | Government Costing

  Collaborated on yearlong Facilities & Administrative Rate (Indirect Cost Rate) Proposal study that generated $78M in revenues on $400M sponsored projects for the University.Developed Facilities & Administrative Rate Proposal for the Springfield campus. Facilitated methodology change with administrators and faculty to increase revenues by 17%.Audited 113 departments to review $700M expenditures. Coordinated remedy of 800 incorrect account strings to correctly classify $2M expenditures. Conducted physical space audits of around 200 rooms for 21 Urbana-Champaign campus departments. Calculated annual fringe benefit rates for Urbana campus, health, life & dental, termination, worker’s compensation, and retirement for $32M sponsored projects recoveries. Show less

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  University of San Francisco

  Apr 2007 - Sept 2008

  Senior Accountant, Grants & Sponsored Programs | Office of Business & Finance Services

  Managed $10M in University grants. Controlled grant processes from award to closeout. Complied with reporting requirements from federal, private, and other stakeholders.Functioned as the principal contact and subject matter expert on fiscal policy and grant regulations for faculty and principal investigators. Maintained close communication to ensure grants were fully expended and agency objectives and reporting requirements were satisfied. Creatively resolved issues.Audited grant data daily. Posted journal entries, labor redistributions, interest accruals, indirect cost recoveries, cost share expenses, revenue accrual, reclassifications and corrections for mispostings. Investigated errors and educated University community on appropriate fiscal procedures.Created close collaborative relationships across campus including faculty, advancement, budget managers, and program administrators. Show less

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  Pepperdine University

  Oct 2008 - Mar 2015

  As the financial arm of our organization, my team was responsible for supporting $28M annual operating, replacement and renewal (R&R), and capital project. We processed around 20 to 30 documents per day including contracts, change orders, invoices, and insurance certifications. Our $12M operating budget spanned six units. I managed our budget with a ~2.5% favorable variance for three consecutive fiscal years. I also developed headcount reporting and forecasting for 130 FTEs to encourage manager input for strategic open positions recruiting.To manage our $6M annual R&R project funding process, I led monthly R&R committee meetings with architects, engineers, and project managers. I ensured the committee defined scope, costs, and prioritization so we could rationally evaluate projects. Additionally, I incorporated input from stakeholders regarding perceived R&R needs in their facilities into our master tracking database.I was project manager for a University-wide space management initiative. I managed vendor relationships, administrative committees, and request for proposal process for potential scheduling software implementation. I regularly drafted announcements and project status reports for senior administration. Show less In order to help our department succeed, I built a financial database in Microsoft Access to track and forecast our design and construction projects. Using the database, I am able to assist our project managers with guidance and forecasts on their project budgets which range in size from $5K to $110M. Our analysis of escalated project costs, operational impacts, and potential benefit to the campus determines if and when a project proceeds. Using SQL, I also augmented and expanded the functionality of the database based on user input and changing departmental needs. Features include: a mechanism for quantitative vendor assessment, automatic monthly recurring report generation, data output to enable automated cross-departmental updates to Hyperion software, and one-click documentation distribution. Additionally, I coordinated department spending and payroll decisions to maintain balanced budget of $1M. I also collaborated with General Accounting to ensure fiscal year activities were accomplished including, accruals, recharges, rollovers, audit documentation, etc. As the subject matter expert for finance and accounting in our department, I drafted documentation and conducted training for my co-workers. Show less

  • Associate Director of Finance and Accounting | Planning, Operations, and Construction

    Dec 2011 - Mar 2015

  • Accountant | Construction & Campus Planning

    Oct 2008 - Nov 2011
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  Vanderbilt University

  Mar 2015 - now

  Director of Finance-Administration | Facilities Services

  As part of the Facilities Business Operations Center, my team provides financial support to the entire Facilities department: Plant Operations, Campus Planning & Construction, Real Estate, and Sustainability and Environmental Management. Our annual budget exceeds $100 million in operating expenses and includes over 450 employees. We manages major capital project expenditures totaling ~$125 million annually, and facility renewal, replacement and large maintenance project expenditures totaling ~$20 million annually. Our team creates and delivers a wide variety of financial reporting for example, operating dashboards, budget versus actuals, cash flow forecasts for multi-year capital projects, utility consumption reports for service level agreement compliance.Skilled with multiple software packages including work order management system, capital project planning management system, enterprise resource planning, and a variety of reporting tools. Core team member and tireless champion for yearlong CPPMS software implementation project. Show less