Iris Mata

Experience

• 

  FICS - Financial Industry Computer Systems, Inc

  Feb 2009 - Jun 2016

  Executive Administrative Assistant

  - Assisted Chief Risk Officer with various duties.- Coordinated annual users conferences and accurately executed 300+ registrations.- Oversaw the software distribution process, controlled all updates to the license server and transmission of files to FTP site for archival purposes.- Prepared monthly projections and processed billing orders for the accounting department to eliminate errors in invoicing.- Supervised the Receptionist position and managed front desk operations.- Negotiated and arranged hotel reservations for customers.- Resolved a high-volume of incoming/outgoing emails and phone calls regarding customer concerns. Show less

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  Ricker Retirement Specialists

  Jun 2016 - Oct 2016

  Administrative Assistant

  - Managed calendar and opportunities in Salesforce for CEO.- Prepared financial documentation and portfolios for clients to help move assets.- Processed documentation for variable, fixed annuities and assisted with preparing for retirement.- Tracked and calculated upcoming investments in Salesforce for company revenue.- Prepared financial investments for annual review meetings.- Coordinated and scheduled client meetings with financial advisors.- Corresponded with clients every quarter to ensure satisfactory with their current investments. Show less

• 

  Securadyne Systems

  Feb 2017 - Apr 2017

  Executive Assistant

  - Performed all administrative functions and support for the Executive Team.- Prepared expense reports, obtained receipts as needed and reconciled credit card charges. - Maintained calendars for the Executive Team by planning and scheduling meetings, conferences, quarterly board meetings and travel in multiple time zones.- Developed close working relationships with vendors to keep office running smoothly and efficiently. - Maintained office supply inventory, screened all incoming calls for Executive Team- Welcomed guests to the office and maintained customer confidentiality. Show less

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  FICS - Financial Industry Computer Systems, Inc

  May 2017 - Mar 2020

  Administrative Assistant - Technical Services

  - Maintained and enforced schedule to ensure technical service department complied with internal control.- Updated and proofread technical software documentation in accordance with company policies.- Completed monthly reconciliation and reporting for BOE Report and prepared expense reports.- Assisted with maintaining various renewals of internal software licenses, domain name registrations, SSL certifications, etc.- Assisted Chief Risk Officer with coordinating annual conference & company events- Handled software distribution for the company as it pertained to daily software export, transmitted software and source code to Iron Mountain, generated license files and ran updates for release server.- Assisted with tracking of and ensuring all technical related external customer support requests and internal company request for technical support are responded to in a timely and efficient manner. Show less

• 

  PepsiCo

  Mar 2020 - now

  - Provide administrative support to two senior level VPs (SVP/VP), and VP Global Ops/Sustainability including direct reports - Maintain calendar, schedule, and organize meetings across multiple time zones- Accurate reconciliation of monthly T&E, SAP, Purchasing Card expenses- Coordinate international/domestic travel arrangements- Manage and coordinate logistics for internal leadership and group meetings- Handle multiple reports and special projects as needed- Provide support for confidential matters with minimal direction and appropriate sense of urgency- Plan and coordinate logistics for corporate HR team events and offsites Show less - Provide administrative support to Human Resource VP and direct reports on the HR team- Maintain calendar, schedule, and organize meetings across multiple time zones- Accurate reconciliation of monthly T&E, SAP, Purchasing Card expenses- Coordinate international/domestic travel arrangements- Manage and coordinate logistics for internal leadership and group meetings- Handle multiple reports and special projects as needed (human resource projects, division projects, etc.)- Provide support for confidential matters with minimal direction and appropriate sense of urgency - Plan and coordinate logistics for corporate HR team events Show less

  • Senior Administrative Assistant

    Dec 2022 - now

  • IT Administrative Assistant

    Mar 2020 - Dec 2022