Mmabore Jack Hopane

Experience

• 

  SGS

  Jul 2015 - now

  Responsibilities:- Drafting of new SGS South Africa fleet policy.- Responsible for fleet functions and/or processes.- Lead, develop, advise, and support the implementation of the fleet initiative strategies/ policies and procedures.- Regularly provide business support to ensure an effective & efficient fleet department.- Improve visibility of the fuel activities within SGS to detect and reduce potential fraud.- Validate fleet information for annual insurance policy and assist with vehicle corporate sustainability submissions.- Organize cross boarder letter(s), review claim documentations, log and monitor motor vehicle insurance claims.- Continuously review fleet data and engage fleet suppliers to ensure data integrity. - Ensure all vehicles a fitted with tracking units and is active/responding and contact details are constantly updated.- Liaise with all stakeholders and notify them of take on and terminations.- Ensure all fleet related invoices and statements are billed accurately and correctly. - Constantly maintain and renew all fleet documentation (Including natis and license renewals).- Co-ordinate and approve all vehicle services and maintenance.- Administer of all fleet related expense reports and journals monthly (fines, fuel, and maintenance costs). - Ensure purchases and disposal of vehicles are line with the fleet policy.- Ensures fleet suppliers meet SLA requirements.- Serve as primary contact to the SGS network for all fleet related queries.- Monitor all fleet activities and provide dashboard & trend analysis reporting to management.- Manage a team of fleet administrator to ensure optimum performance.- Manage a fleet size exceeding 210 vehicles. - Company Proxy.- Monthly analysis of relevant expense GLs.- Payment of traffic fines and to recover from employee responsible.- Assist in external and internal audits. Show less Responsibilities:- Perform physical fixed assets and inventory audit for all SGS Sites.- Dispose of lost, stolen or damaged assets in accordance to disposal policy.- Ensure the total verified book value of assets stands at 95% verification and aligned with the Total Net book Value with a reduction in risk. - Constantly monitoring all capex and disposal requests and notifying all suppliers of take on and terminations, therefore ensuring all invoices received is accurate with billing. - Constantly engaging suppliers and assessing services through means of reporting. - Building relationships with all suppliers.- Continually keeping all assets and inventory up to date. - Provide weekly/monthly reporting to line manager on updates to the asset registers.- Overall responsibility of administration functions/process of the fleet department,- Ensuring all risk and inefficiencies identified is addressed promptly to minimize any losses to the company. - Liaising with all service providers for the fleet department by constantly updating and reviewing data. - Administration of all fleet reports on a monthly basis. - Serve as a main contact to the SGS network pertaining to handling of all fleet related queries and providing feedback to the company timeously. Show less Ensuring the overall administrative finance tasks are complied with, Petty Cash booking, Stannic Fleet management, Rentals Contracts, Supplier creation, payments loading, Inventory management as well as Sustainability data collection.Responsibilities:- Processing of petty cash transactions, and ensure all expenses claimed are in line with Petty Cash policy.- Reconcile, process and analyze all Stannic Fleet transactions, Prepare necessary reports for Regional Financial Controller.- Rental Agreements Management - Ensure renewals are action on time to avoid penalties or additional costs. Track contractually agreed annual increases and update Sequantra Group Database with all rentals for Sustainability purposes - Ensure collection and consolidation of Sustainability data for Solaris reporting and Audit.- Inventory management - ensure stock sheets are received and process into SUN according to monthly deadlines. Perform Inventory stock count and reconciliation to ledger as well as variance report to be provided to Finance Manager and Regional Financial Controller.- Loading of daily payments onto Citibank platform.- Creating and Updating suppliers on IPROC, and running the interface to SUN.- Ensure Water and Electricity consumption register is up to date on monthly basis to ensure accurate Sustainability figures are reported.- Sustainability - Ensure collection of data is accurate for Half and End year reporting. Show less

  • Fleet Business Partner

    Mar 2022 - now

  • Fixed Assets and Fleet Administrator

    Nov 2018 - Apr 2022

  • Finance Administrator

    Mar 2016 - Oct 2018

  • Finance Intern

    Jul 2015 - Feb 2016