Mariam Maher Costandy

Experience

• 

  SOTAICO

  Jun 2005 - Apr 2008

  Executive Secretary

  During College years.• Performing clerical functions such as preparing correspondence • Compose type and draft all letters, memorandums and reports. • Provide high level of administrative support by conducting research. Prepare presentations • Preparing maps for the site of pest control at least 5 per day.• Follow up on daily assignments of field technicians • Handles the day to day activities like phone calls directing it to the appropriate parties, meetings and appointments of the corporate director • Acting as personal assistant for the owner Show less

• 

  MetLife

  Feb 2009 - Aug 2013

  Executive Assistant

   Executive assistant Responsibilities • Preparation of more than 2 management reports per week including reports send to regional management which helps monitoring the productivity of the team and increase the weekly closed deals• Updated contact databases, resulting in creation of accurate resource used daily in promotional activities by marketing assistants • Frequently received excellent rankings and was announced employee of the quarter. • Acting as a liaison and coordinator between the 5 units under the corporate director which helps smoothing the work flow and reduce miscommunications.• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, and teleconferences. Attending weekly meetings and taking minutes.• Participate with the Sales reps. in preparing offers and presentations for at least 15 potential clients and the policyholders per week.• Arranging at least 3 seminars per year to more than 30 Broker and 100 Agent, preparing corporate products marketing materials also involved in tailoring those products along with the launching plan. Training coordinator Responsibilities• Preparing trainings held for more than 40 employees.• Spearheaded special events, including planning and coordinating logistics, securing speakers and promoting the events, while working within budget • Creating and organizing training materials including participant binders and handouts. Show less

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  NewBridge Pharmaceuticals

  Jun 2014 - Jan 2015

  Office Manager - Part Time -

  • Create highly effective organizational and filing systems, including quick and thorough indexing and filing resulting in easy access to critical information and streamlined office functioning Controlling & Recording office expenditure and preparing monthly expenses report for the office and the staff. • Organize the office layout and maintaining supplies of stationery and equipment within the giving budget and was able to reduce expensive without reducing quality.• Resolving administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.• Coordinate work flow among five Doctors responsible of more than 4 countries and supervise two support staff. Prioritized and delegated tasks, provide motivation and direction to create a positive work environment and ensured accurate, on-time completion.• Screening CVs and scheduling for interviews. Show less

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  Deloitte

  Feb 2015 - Jun 2018

  Executive Assistant

  • Organizing and setting up facilities for meetings, conference calls both internally and externally.• Submitting New clients on the company data base.• Increased efficiency through producing office standard documents, financial statements, invoices for more than 80 clients.• Training coordination for more than 300 Professionals (classroom training and E-learning)

• 

  DAI

  Jul 2018 - Oct 2019

  Training Spetialist

  working on implementing (Macro-Economic Stabilization Reform Project MESR) for the USAID.• Managing training schedule for the MESR project, ensure no conflict with other deliverables or activities.• Arrange training for our counter parts (Ministry Of Planning and Ministry Of Finance as a part of the Egypt plan 2030) Preparing Training and events Budgets.• Work with Institutional Development/Capacity Building team to design, prepare materials for, and successfully implement all training activities. • Working with Communications team for training materials and outreach materials in accordance with the branding manual.• Using DAI’s operations & procurement system (TAMIS) in managing procurement processes and train other DAI staff in the use of procurement systems, as needed• Supervising the booking of travel and accommodation arrangements for traveling staff and consultants mobilized for specific events and trainings all offshore events.• Coordinating with Operations Team to insure the proper and timely use of utilities and office space for schedule events and trainings.• Arranging all related issues to events including getting offers from different vendors in different areas.• Working closely with the Ministry of planning and the ministry of finance as part of Egypt plan 2030• Manage project inventory in relations to events and trainings, ensuring that all materials are provided as needed for the specific activities. Show less

• 

  CID Consulting

  Oct 2019 - Jul 2022

  • Implementing full recruitment cycle: from posting till close out of each individual candidate. • Owning weekly recruitment matrix to Keep track of all ongoing recruitments and candidate cycle and flagging any issues with any candidate in a timely manner to HS or relevant manager • Supporting in the scheduling of interviews as needed • Providing inputs to management team members around different candidates and where they are in the cycle on a regular basis to ensure fast closure of each candidate • Ensuring CIDs recruitment databases and archiving are always up to date and organized. • Ensuring positive CID experience is maintained with each candidate, supplier…etc throughout the process through outstanding communication, responsiveness, and management • Posting open Vacancies on different platforms, Ex: on WUZZUF, AUC, GUC. • Handling CID Website Back-End and managing vacancies posting • Head Hunting candidates from LinkedIn. • Screening and Shortlisting received Resumes. • Communicating the progress of the recruitment process with the Management team. • Scheduling and arranging assessments and interviews for candidates. • Conducting Induction sessions for newcomers to introduce company policies and procedures • Supporting and participating in all recruitment Process, collecting applications, facilitating the candidate’s assessment (written Test and Interview), sending reference checks. • Conducting call and physical interviews. • Supporting the Head of HR Operations, Recruitment and Systems in designing and delivering Recruitment and Selection. Show less • Preparing Risk Audit File for projects with donors (EU, USAID….). ➢ Internal Operations Responsibilities: • Managing admin team and office boys making sure they are performing all requested duties and tasks, ensuring that the administrative tasks and the secretariat run smoothly. • Handling the procurement of equipment/goods. • Identifying opportunities to improve a business’ policies or objectives • Assessing admin staff performance and provide coaching and guidance to ensure maximum efficiency. • Negotiating and closing deals with different suppliers (Insurance, Cleaning, Translation, Advertising, IT…...) • Handling office renovation supervising workers and the company responsible for the site work. • Develop operations systems by determining product handling and storage requirements; develop, implement, enforce, and evaluate policies and procedures; develop processes for receiving product, equipment utilization and inventory management. • Working with the accounting and management teams to set budgets, monitor spending to achieve company’s financial targets. • Preparing Admin yearly budget, Oversee materials and inventory management • Reviewing Timesheets and preparing leave balance report ➢ IT Responsibilities: • Managing Outsourced IT Company that provides technical support for CID team. • Managing CID Microsoft Office 365, Dropbox, Slack and Other Apps. ➢ Recruitment Responsibilities: • Recruiting, interviewing, and training admin staff and allocate responsibilities and office space. • Posting Vacancy on WUZZUF, AUC, GUC, CID website and other resource. • Head Hunting candidates from LinkedIn. • Screening and Shortlisting received Resumes. • Communicating the progress of the recruitment process with the Management team. • Scheduling and arranging assessments and interviews for candidates. • Conducting Induction sessions for newcomers to introduce company policies and procedures. Show less

  • Recruitment Officer

    Dec 2021 - Jul 2022

  • Office Manager

    Oct 2019 - Dec 2021
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  Yodawy

  Jul 2022 - now

  • PMO Lead

    Oct 2024 - now

  • Administrative Manager

    Jul 2022 - Oct 2024