Hazel Jacobs

Experience

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  Air Traffic and Navitation Services (ATNS)

  Jan 1995 - Aug 2005

  Executive Assistant

  • Responsible for general personal assistant duties to Financial Director / Company Secretary• Arranging board meetings, annual general-,audit-, management- and procurement meetings and compile all the various reports for the meeting packs• Minutes of meetings• Compiling of AGM-, board-, management and audit meetings• Diary management• Compiling of director’s fee’s• Safe keeping of various board decisions, proxies, etc.• Travel, accommodation bookings and foreign exchange for ALL directors, managers and senior personnel• Calculating and paying out of incentives (performance based bonuses)• Responsible for the procurement of Omnia Group vehicles, stationery and cellular phones• Producing monthly and quarterly management and board meeting reports• All reward & recognition forms were sent to my offices to view and prepare for the Financial Director’s approval• Assisting with organisational development• Subsistence & travel claims (foreign exchange) • Organising team building events and management break-away functions• Responsible for all the internal ISO audits (International Organization for Standardization) for the Human Resources and Finance Group Human Resources (I was the Internal ISO Auditor – obtained certificate) Show less

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  ICC – International Chemical Corporations (Barloworld)

  Sept 2005 - Jul 2006

  Payroll/HR/ISO Officer

  • Paying 135 employee salaries and 32 wages (monthly)• ABET (Adult Basic Education and Training) training• Formed part of union meetings from the employers side• Liable for changing all wages to cost to Omnia Group salaries – clock card system• Performance incentive bonuses, auditing and verifying KPI’s• Structuring of salary packages• Leave• Providing all annual and quarterly reports, such as Black Economic Empowerment (BEE) reports, SDL reports, Economic Empowerment (EE) reports and UIF reports• Various allowances allocated to chemical analysts, as they obtain new levels, the allowances varied• Printing and issuing of IRP5’s• Overtime• Medical aid• Provident fund• Death and disability• Workmen’s compensation• Assisting with disciplinary hearings (industrial relations)• Succession planning• Job descriptions• Recruitment – advertising, interviewing• Exit interviews with resignations• Monthly and quarterly reports : Management & board meetings• Reward & recognition• On occasions, responsible to act as Human Resources Manager• Ensuring all employee’s personal files are kept up to date• Public relations – arranged all Omnia Group functions, orders corporate gifts• Quarterly inn-house newsletter to employees (using Publisher)• Writing and wording working instructions and works policies for ISO manual• Responsible for all the ISO audits, calibrations, employees following works instructions and works policies etc. (International Organization for Standardization)• Establishing all ISO processes, procedures, policies & work instructions on Q-Pulse (pdf’ed ALL documents with passwords)• Normal monthly payroll reconciliations Show less

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  Air Traffic and Navigation Services (ATNS)

  Aug 2006 - Aug 2010

  Snr Payroll & HR Officer

  • Assisted with secretarial duties, minutes etc.• Payroll – CRS (1,328 employees) plus directors fees• Compiling of director’s fees • Calculating and paying out of incentives (performance based bonuses)• Structuring of salary packages• Letters of appointments, training contracts and various other HR related letters• Calculating and paying of allowances according to attendance registers (the atc’s had various allowances linked to the different field they work in and what instruments they are using e.g. radar, visual etc.)• Register employees with Group Human Resources of Labour (UIF)• Overtime claims • Medical Aid • Provident Fund• Death And Disability • Workmen’s Compensation• Implementing BCEA (Basic Conditions of Employment Act) and other policies and procedures• Reward and recognition scheme • Bursary program • Ex-patriots: to assist the foreign employees to obtain visas and work permits, also assisting with travel arrangements (flights) and accommodation• Normal monthly payroll reconciliations• Employee’s personnel files are kept up to date• Leave Show less

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  Yuppie Kids Creche and Pre-School

  Sept 2010 - Jan 2013

  Principal

  • Managing 23 staff members, with designations as follow:o 8 Teacherso 9 Teaching Assistantso 2 Kitchen staff memberso 1 Receptionisto 1 Secretary/Office Administratoro 1 Gardenero 1 Maintenance overseer.• Liaising with parents• Managing teacher’s academic programs• Interviewing prospective new parents• Responsible for child care management• Paying of salaries and wages of all the above mentioned staff (VIP) – attendance registers• All staff related duties, including but not limited to leave, UIF, warnings & contracts (normal HR duties)• Drawing up of appointment letters and salary packages• Placing of advertisements for recruiting, reference checking• Accountable for all procurement related duties• Responsible for personnel time keeping• Reviewing of progress reports• Designing, implementing and maintaining rosters• Organising annual Grade R graduation ceremony and various other functions• Annual budget of R1,528,000 Show less

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  Omnia Group (Pty) Ltd

  Feb 2013 - Mar 2017

  • Collation of all IDP’s of the whole Group (Protea, Nalco, Fertilizer, Sasolburg & BME)Compile, QA, Importing and submission of WSP to Chieta (Seta)• Employment Equity Report• ATR (Annual Training Report)• Structuring TNA (Training Needs Analysis)• Learnerships, Bursaries (internal & external), Artisans & Workplace Experience • Discretionary Grants from our Seta, CHIETA (wishlists)• Compiling and linking interventions into Modules and Worksets• Custodian of BBBEE skills verification and collation of documents of all divisions - submit• Recruitment & Selection for Group (Head Office) • Talent Management for ALL divisions (as I am the custodian of the recruiter web base - Neptune)• Scheduling of psychometric tests for ALL Divisions• Training to all new HR Staff on ALL HR Processes and Systems• Training records and qualification Quality Assurance before Importing• Identify training requirements for End Users and where applicable, provide the necessary training – IDP’s / GAP analysis• Support and facilitate career pathing and succession planning Show less • Omnia Group structure on integrated system: (CRS)o Job Titleso Position numberso Chieta / OFO Code linkso Leave category linkso Cost Centre splitso Reporting to structureo Pay points • Collation of all IDP’s of the Group (Protea, Nalco, Fertilizer, Sasolburg& BME)• BBBEE skills verification and collation of documents of all divisions - submit• Recruitment & Selection for Group (Head Office) • Talent Management for ALL divisions (as I am the custodian of the recruiter web base - Neptune)• Scheduling of psychometric tests for ALL Divisions• WSP compilation• Training to all new HR Staff on ALL HR Processes and Systems• Variable & Fixed Car Allowance updates • Custodian of Electronic Salary Pack – ESP• Training records and qualification updates – Importing• Develop and maintain HR hierarchies, reporting lines and maintain Job Management module with allocation of position codes for accurate reporting of organisational charts • Contribute to, develop and maintain systems and permissions architecture for systems end-users • Carry out system administration activities, such as data checks, quality control of employee data • Identify training requirements for End Users and where applicable, provide the necessary training • Audit all Employee Change forms from the Divisions to ensure that the relevant fields have been completed and are correct, such as Career History, OFO Codes, Job Titles and Grades • Auditing of Employee Data :o Constantly extract reports to check for errors and omissions as well as consistency of information. o Continuously liaise with the Divisional HR staff with regard to maintaining and updating errors and omissions Show less

  • Group Training and Development Coordinator

    Nov 2014 - Mar 2017

  • Snr HRIS Administrator

    Jan 2014 - Oct 2014

  • Snr Payroll Administrator

    Feb 2013 - Dec 2013
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  Omnia Fertilizer International

  Mar 2017 - Apr 2019

  HR Business Partner - International
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  Omnia Fertilizer

  Apr 2019 - Jul 2021

  Human Resources Business Partner

  HR Business Partner on a plant of approximately 853 employees. World Class PracticesTRACC Methodology5S Champion

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  Metal Concentrators

  Sept 2021 - now

  Human Resources Business Partner