Saeeda Sikandar

Experience

• 

  Doha Asian Games Organising Committee 2006

  Jun 2005 - Jun 2007

  Administrative Assistant

  • Provide efficient and smooth administrative and coordination support to the• Personnel Coordinator, Head of Personnel.• Perform duties and examines work for exactness, neatness and conformance topolicies and procedures.• Studies and standardizes procedures to improve efficiency of work flow.• Prepare and/or type standard letters, memos, reports addressed to internal and external departments.• Ensure documents are complete and all required attachments are in order.• Maintain registers for document tracking purposes.• Assist in the preparation of management reports with statistics and other necessary information.• Process and handle documentation between DAGOC and outside/governmentalauthorities.• Update database system(s) with current technical or administrative information.• Files correspondence and other records; maintains and updates established filing system; participates in establishment of new filing system as required.• Compiles and performs routine checks on standard information in order to ensureaccuracy and completeness; could include preparation of requisitions for office supplies. Show less

• 

  Qatar Foundation

  Sept 2007 - Dec 2010

  Administrative Assistant

  • Office administration.• Assistance to Projects.• Conducting and organizing programs.• Maintaining the project records/files.• Correspondence both internal and external.• Arranging Management Correspondence, Meeting Schedules, files and copies for The Board of Directors• Drafting letters, documents and various correspondences related to training and office administration.

• 

  Ismael Leyva Architects

  Dec 2010 - Aug 2011

  HR Coordinator

  • Coordinates activities, information meetings, and various training programs.• Provides administrative support in the preparation of correspondence, reports, schedules, confidential materials and various employee issues.• Implements and maintains filing system, both paper and computer.• Replenishes office supplies as needed.• Assists the HR Director with the recruitment, interviewing, and selection processes and sends appropriate correspondence to all applicants in a timely manner. Show less

• 

  Al Shefa Polyclinic

  Sept 2011 - Apr 2013

  HR Officer

  • Maintain President’s Calendar• Prepare and maintain Manager’s expense report.• Setup and coordinate meetings and conferences.• Create, transcribe, and distribute meeting agendas and minutes.• Following up with different tasks that are pending from other departments.• Answer telephone and handle inappropriate manner.• Setup accommodation and entertainment arrangements for company visitors.• Perform general clerical duties to include photocopying, faxing, mailing, and filing.• Coordinate project-based work.• Provide support to supervisors and staff to develop the skills and capabilities of staff.• Making Job Offers, Staff’s salary Evaluation forms.• Monitor staff performance and attendance activities.• Provide advice and assistance to supervisors on staff recruitment.• Prepare notices and advertisements for vacant staff positions.• Schedule and organize interviews.• Conduct reference checks on possible candidates.• Prepare, develop and implement procedures and policies on staff recruitment.• Manage Performance Management process and evaluations.• To maintain document control system within the directorate• Controlling the office budget by keeping the petty cash report• Dealing with post and emails.• Making requisitions of hotels booking for the managing director. Show less

• 

  QSTec

  May 2013 - Jul 2016

  Administrative Assistant

  • Preparing weekly Reports and monitoring timesheets• Maintaining and processing invoices on SAP on regular basis.• Familiar with the ERP, SAP Purchase Requisitions.• Handling Leaves (BTR, all types of leaves), Memos, Letters.• Preparing the Dashboard which includes all the ongoing and Future Projects.• Preparing Reports in PowerPoint for the CEO of the company in order to track all the ongoing ventures.• Answer telephone and handle inappropriate manner.• Perform general clerical duties to include photocopying, faxing, mailing, and filing.• Coordinate project-based work.• Part of the QSTec Venture Review Committee. Show less

• 

  Self employed

  Jul 2016 - now

  Mother