Kate Bebekh

Experience

• 

  SC Johnson

  Oct 2010 - Nov 2012

  - Handled primary accounting documents and ensure accuracy.- Budgeted for administrative and HR expenses and generated related reports.- Coordinated the organization of conferences and corporate events.- Input Purchase Orders into SAP for basic goods and services as an end-user- Supported admin team with SAP-related issues as a domestic SAP super-user- Incorporate new suppliers into the existing SAP system through proper documentation management.ADDITIONALLY: Import /Export Manager of product samples on the territory of Ukraine (as a responsibilities extension): - Negotiated the organization of import/export processes in accordance with customs requirements.- Planned sample supplies with international companies.- Prepared customs documents for import/export operations.- Collaborated with transport companies and carriers. Show less - Coordinated administrative office support across all departments.- Managed travel arrangements, including visas, tickets, and hotel reservations.- Offered concierge support for company guests, handling itinerary planning and hotel/restaurant bookings.- Conducted initial job interviews for potential candidates.- Provided training and guidance to new administrative staff.- Supported the HR Manager in daily tasks and requests.ADDITIONALLY (as a temporary replacement) Supply Director Assistant: - Organized business meetings and trips for the Director - Supported the internal documentation workflow (orders, reports, plant employee timesheets) - Recorded weekly meeting minutes and provide following up summaries. Show less

  • Assistant to Human Resources Director

    Apr 2012 - Nov 2012

  • HR Administrator (secretary - receptionist, translator)

    Oct 2010 - Apr 2012
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  Ciklum

  Nov 2012 - Sept 2020

  - Developed procedural guidelines for the successful launch of HR software across global office locations (in 10+ countries and 15+ offices).- Implemented software synchronization with internal administrative systems.- Ensured data integrity by entering and updating records in ERP and other IT systems.- Collected ad-hoc data and build analytics/statistics and routine reports for the HR and administrative departments.- Provided regular updates to stakeholders to maintain data accuracy.- Formulated a strategy for software development, including project scope, scheduling of new feature implementations, and budgeting.- Enhanced software functionality by optimizing and automating processes.- Collaborated with software vendors and company management to meet software needs and expectations.- Established new processes based on software functionality, leading to the creation of revised administrative and HR service procedures.- Provided daily support to software users, offering guidance, consultancy, conflict resolution, and motivation.- Conducted training sessions for new software users.- Performed service satisfaction surveys and gathered feedback from users.- Led service review meetings to assess and improve software performance. Show less - Managed internal projects, ensuring clear goals, budgets, and schedules. - Coordinated space planning and office reconstructions to support team growth.- Provided training and consulting for global HR and Admin teams.- Played a key role in staffing and promotions for the Operations division.- Guided new employees through onboarding, introducing duties and company policies.- Created persuasive materials for client negotiations, achieving successful results.- Established essential administrative policies and procedures for the company. Show less

  • HR Software Operations Manager/ Real Estate Analyst

    Nov 2014 - Sept 2020

  • Senior Office Manager

    Nov 2012 - Oct 2014
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  Uproad

  May 2021 - Dec 2023

  - Ownership of all HR initiatives for a product company including recruitment, onboarding/offboarding, retention, motivation, payroll, compensation, benefits administration, employee learning and development initiatives, and employee relations.- Strategic talent management and development.- Implementation of various projects such as Deel as a payroll facilitator, a recognition program for increasing employee involvement.- Management and control of contracting compliance with labor laws in Europe and North America.- Advise on the impact of HR planning of new programs/strategies and regulatory actions.- HR consultancy and strategic business partnering with the executive management on organizational development, change management, and organizational effectiveness.- Corporate culture establishment, conflict resolutions and problem-solving, internal communications. - Leading business presentations for the senior management team and team quarterly results meetings (All Hands). Show less - HRIS administration and all related contracting paperwork (BambooHR, Monday).- Benefit administration and monthly payroll for all contractors.- Talent management including recruiting, professional development, succession planning, and team engagement.- HR KPI tracking and Performance review process including eNPS, goal-setting, OKRs, performance improvement plans, continuous performance management, and service satisfaction surveys.- Business events, conferences, learning and corporate team-building activities planning (online/on-site). Show less

  • Senior Human Resources Business Partner

    Nov 2021 - Dec 2023

  • Administrative Manager in HR

    May 2021 - Oct 2021
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  World Relief Chicagoland

  Apr 2024 - now

  English Tutor

  -volunteer by providing online English language classes for the Ukrainian immigrants and refugees