Cassandra Adams

Experience

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  Department of the Premier and Cabinet (South Australia)

  Nov 2012 - Jul 2013

  Trainee Administration - Department of Premier and Cabinet

  • Undertake general administrative tasks, including mail outs and daily mail distribution, HR, accounts payable, catering and event management and maintaining rosters• Provided back-up and relief for the Executive Assistant and assist with diary management, travel and room bookings, preparing minutes, agendas and other meeting papers for the Executive Director• Assisting with the coordination of Cabinet meetings and CAF/COAG Meetings• Editing format issues and grammatical errors ready for managers approval• Work effectively as an individual or as part of a team and contribute to key objectives • Stock control of stationery and kitchen supplies, also created a half yearly stationery budget review• Actively support, report and contribute to hazard identification and the reduction of risks to health, safety and welfare. Show less

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  SA Health

  Jul 2013 - Jul 2014

  Administrative Assistant

  • Undertake general administrative tasks, including mail outs and daily mail distribution, HR, accounts payable, catering and event management and maintaining rosters• Provided back-up and relief for the Executive Assistant and assist with diary management, travel and room bookings, preparing minutes, agendas and other meeting papers• Play a vital role in the Working Group for Objective - Records Management System which entails, creating flowcharts, audits, policies, procedures, and guidelines• Ensure the accurate classification, indexing and distribution of all incoming correspondence from Departmental staff, the public, Government agencies and statutory organisations through regular liaison with Executive staff in an accurate and timely manner• Editing format and grammatical issues ready for managers/Executive Directors approval• Demonstrate the ability to organise my own workload with set priorities and demonstrate initiative• Communicate verbally and in writing to a wide range of people, in a courteous and helpful manner, adapting to individuals and groups • Manage and coordinate the Records Management System – Objective for Lyell McEwin Hospital• Manage the provision of ongoing support and on-the-job training and information sessions to all system users and act as the first point of contact for all matters relating to the records management system• Responsible for the ongoing monitoring of the effectiveness of records management including the maintenance of performance indicators and key result area as contained within the strategic plan and improvement of processes and procedures• Investigate and report on any aspect of non-compliance in the records management system• Assisted in organising fundraising and social events, showing sound interpersonal skills• Actively support, report and contribute to hazard identification and the reduction of risks to health, safety and welfare • Assist with recruitment processes Show less

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  TAFE SA

  Jul 2014 - Aug 2015

  Executive Assistant

  • Effective Communication with the Executive Director, Directors and their managers and staff on a daily basis• Provide highly confidential administrative and clerical services including the preparation of letters, memos, reports and relevant correspondence paying particular attention to detail• Coordinating and monitoring diary appointments, arranging meetings and appointments to meet business needs• Proven experience in the use of PC applications for the preparation of databases, spreadsheets, internet and email• Constantly adapting to a changing workload and prioritising work regularly throughout the course of a day• Establishing a Personal Assistant Manual for the position• Undertaking minor projects, researching information and providing documentation/reports as required• Ensuring timely dissemination of information to work teams and other Managers.• Ensure the accurate classification, indexing and distribution of all incoming correspondence from Departmental staff, the public, Government agencies and statutory organisations through regular liaison with Executive staff in an accurate and timely manner• Performing higher duties as an ASO4 Executive Assistant to support and maintain business operations within the Office of the Chief Executive, as well as covering other areas of the business as required• Providing administrative support for reviews and committees including the Admissions Review and TAFE SA SIS Project and TOPI Steering Committee• Providing administrative support pending a large relocation, including consolidating feedback and presenting to the Director and other managers and assisting other areas of the business with their consultation process.• Responding to letters sent to the Director from external agencies.• Providing administrative support for the Office of the Delegate of TAFE SA and the Chief Executive’s Office• Updating distribution lists and performing mail outs for the Chief Executives Office Show less

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  Dept of Environment, Water and Natural Resources

  Aug 2015 - Oct 2015

  Project Support Officer

  • Demonstrate high quality secretarial, administrative and project support services to the Climate Change Unit• Effective Communication with the Executive Director, Directors and their managers and staff on a daily basis• Provide executive office support to the Boards and Committees of Climate Change• Experience initiating and implementing process improvements• Provide administrative assistance for Cabinet submissions, Ministerial correspondence, briefings and the budget process• Ensure the accurate classification, indexing and distribution of all incoming correspondence from Departmental staff, the public, Government agencies and statutory organisations through regular liaison with Executive staff in an accurate and timely manner• Provides support to the Premier’s Climate Change Council and the Climate Chiefs Group, including arranging venues, the preparation of agendas/follow up of action items, and coordinating travel arrangements. • Provide highly confidential administrative and clerical services including the preparation of letters, memos, reports and relevant correspondence paying particular attention to detail• Coordinating and Monitoring diary appointments and papers for the Unit manager including monitoring inbox for important correspondence and upcoming events • Coordination of travel arrangements for the Climate Change Unit• Ensure Ministerial correspondence is reviewed using effective quality assurance processes to ensure it is of a high standard and consistent across the Climate Change Unit• Proven experience in the use of PC applications for the preparation of databases, spreadsheets, internet and email• Provide relevant procurement and contract management assistance in the Climate Change Unit including contract writing and ensure it has been undertaken in line with corporate guidelines• Organising workshops for the Climate Change Unit, ensuring location and time is appropriate for all invitees and coordinating associated papers Show less

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  Adelaide Women's Prison and Pre-Release Centre

  Oct 2015 - Jun 2021

  Management Support Coordinator

  • Coordinating and monitoring diary appointments, arranging meetings and appointments to meet business and management requirements• Travel and room bookings, preparing minutes, briefings and agendas• Providing follow up investigatory work and report preparation with recommendations and recording the information in relevant systems• Coordinating prisoner’s compassionate leave and travel arrangements for prisoners• Establishing and updating the Management Support Coordinator Manual • Providing Executive Officer support to committees across Correctional Services• Provide highly confidential administrative and clerical services including responding to letters sent to the General Manager from external agencies, prisoners and staff• Provided back-up and relief for the Warrants Officer and assist with court appointments, Reception duties, incoming prisoners and releasing prisoners and monitoring court outcomes • Supervising and coordinating the daily duties of the Warrants Officer/Reception position• Coordinating functions and large conferences held at the women’s prison. Show less

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  SA Ambulance Service

  Oct 2016 - Jan 2018

  • Providing confidential high level administrative support to the Chief Operating Officer;• Communicating and liaising with executives and staff at all levels of SAAS;• Assisting the Chief Operating Officer to implement operational projects, plans, milestones and monitoring of key performance indicators;• Undertake a project management role of all relevant programs and projects through monitoring their progress against projected milestones and deadlines. Liaise with responsible Project Sponsors and Project Managers;• Plan, schedule, arrange and participate in management meetings;• Contribute to the identification and preparation of responses to emerging and priority issues;• Liaising with key stakeholders as required by the Chief Operating Officer;• Undertake research for the Chief Operating Officer;• Manage the Chief Operating Officer’s schedule, including travel, meetings and other activities; • Prepare monthly reconciliation statements and monitor credit card expenditure;• Manage and coordinate functions and events on behalf of the Chief Operating Officer;• Identify and take appropriate action regarding report outcomes. Show less

  • Business Communications Support

    Oct 2016 - Jan 2018

  • Executive Assistant to the Chief Operating Officer

    Oct 2016 - Sept 2017
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  Department for Correctional Services

  Jun 2021 - Nov 2021

  Records Management Consultant
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  SA Health - NALHN

  Nov 2021 - now

  Assistant To The Executive Director
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  GP Integration Unit NALHN

  Mar 2023 - now

  Project Support Coordinator