Mary Souza

Experience

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  EMBRAER

  Dec 1986 - Jun 1995

  Portuguese Secretary
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  Foodstaff Assessoria de Alimentos Ltda.

  Apr 1996 - Aug 1996

  Portuguese Secretary
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  Logical Soft Informática Ltda.

  Sept 1996 - Apr 1998

  Executive Secretary
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  EMBRAER

  Oct 1998 - May 2005

  Executive Assistant

  Involved in the tasks of providing assistance for company top executives and support in administration of the site; responsible for managing a team of four employees.Solid experience in providing support, assistance and secretarial services for the Executive Vice-President and other Vice-Presidents, Directors and Managers, principally involving such activities as control of scheduled commitments and management of correspondence.Organization of meetings and events of various sizes and for different publics, e.g.: investors, financial market analysts, consultants (administrative and fiscal) and potential clients. Show less

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  Seara Bendita Instituicao Espirita

  Jan 2000 - now

  Volunteer Worker
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  Atelie Retalho Chic

  May 2006 - Nov 2009

  Co-Owner/Manager

  Responsible for the administrative / financial (outsourced accounting), HR and Commercial areas. Administration of the Atelier, including implementation of courses, prospecting students and teachers, development of suppliers and surveying new products for sale.

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  Selecta Brasil Gestão de Ativos Ltda.

  Jun 2011 - Aug 2012

  Executive Assistant

  Assistant to the CEO, Board of Directors and Technical Team.Performance of all secretarial activities (scheduling and administrative support) necessary for the CEO, Board of Directors and Technical Team. Responsible for organization of events, Prospecting Suppliers, Office Administration (including the financial area, with outsourced accounting support) and support for the Investor Relations area.

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  Seara Alimentos S/A (Marfrig Group)

  Sept 2012 - Sept 2013

  Executive Assistant

  Assistant to CEO and External Market and Marketing Directors, besides providing support for individual teams. Management of schedules and flow of calls and correspondence of executives; administration of corporate expenses and accountability, with reconciliation of credit cards.Issue of travel tickets and hotel reservations (national and international), as well as requests for transfer when necessary. Support for events and meetings specifically involving top management.

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  JBS - JBS FOODS

  Oct 2013 - Mar 2014

  Executive Assistant

  Assistant to the Executive Board of Directors, also providing support for individual teams.Support for the corporate area and HR team regarding distribution of people/teams within a Distribution Center (CD). Management of flow of telephone calls, correspondence and documents to be signed by executives. Support for the CD Administrative area, providing guidance regarding reception services and pantry services for the corporate area.

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  Casa dos Ventos Energias Renováveis

  May 2014 - Oct 2018

  Executive Assistant

  Member of a pool of Secretaries (3 professionals) assisting the CEO and Directors’ Offices and Staff (Project Engineering and Implementation, Legal and Regulatory) at the corporate head office in São Paulo.The scope of work included secretarial activities, as well as those associated with facilities, involving office administration and conservation (building refurbishment, maintenance, cleaning, etc.). Also acted as a Focal Point in the Supplies area, using the Bematech/UNUM business management system.Interface with the Financial Department for administration of all office expenses.Support for the Legal Department, coordination of documents and preparation and accompaniment of signing procedures. Support at events held for investors and partner companies.Reception of clients, partners and investors and arrangement of accommodation. Show less

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  Abbott

  Feb 2023 - Dec 2023

  Director Assistant

  Support to the Plant Director, Leadership, and teams in travel acquisition, purchase requests, and meeting room organization.Support for visits and events: scheduling and recommending tour programs based on the areas and audiences involved, as well as providing full assistance with transfers, catering services, and other necessary items.Preparation and control of the administrative and Director's budget.Organization and structuring of meetings involving the Director and top-level Management.Acting as a liaison with other company units that have a relationship with the factory's Director.Acquisition of travel items, including the preparation of transfers for the Director and Managers.Assistance in visa and passport issuance, with the involvement of a consultancy company for consular visas.Developing and maintaining data, document, and record management systems.Coordination of activities for an intern in the department. Show less

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  Abbott

  Aug 2024 - now

  Executive Assistant to General Manager

  Executive Assistant to General Manager Brazil - Core Diagnostics Division