Khwima Kawonga

Experience

• 

  Peoples Trading Center Limited (PTC)

  Feb 2011 - Aug 2012

  Accounts Assistant Receivables
• 

  Afrox

  Sept 2012 - Feb 2018

  -Reviewing all invoices for appropriate documentation and approvals, resolve differences on invoices ensure their accuracy, matching invoices, orders and GRNS.-Coding and capturing invoices using the correct General ledger account.-Capturing of all local creditor' payments, ensuring correct allocation of invoices paid.-Processing local creditors’ payments and ensuring that all local creditors’ invoices are followed up from the authorizing.-Ensuring that all local creditors’ payments are processed on a timely manner.-Reconciliation of payables sub ledger to General ledger accounts on a weekly basis-Reconciliation of the input and output VAT accounts WHT Payable.-Ensuring timely submission of VAT and WHT return to MRA on a monthly basis.-Computation of Fringe benefit tax on a quarterly basis and ensuring timely submission.-Investigating and resolving of long outstanding invoices (over 90 days’ transactions).-Proper filing of all Creditors documentation. Show less -Capturing of all payments received using (ACCPAC).-Banking and receipting of all payments received from customers.-Processing fuel claims and card management on all vehicles for the company.-Resolving all queries involving customer’s accounts on daily basis.-Reviewing customers credit limits and assessing the creditworthiness.-Capturing and preparing Costing for Stock items and invoicing to various accounts.-Allocation and clearing of invoices using (ACCPAC) accounting software.-Producing local purchase orders for local and international procurement.-Assisting in monitoring the financial performance of distributors.-Processing all credit notes for approval by Finance Manager.-Handling VAT and Withholding tax reconciliations on monthly basis.-Performing stocktaking on site and branches on quarterly period.-Preparing receivables and bank reconciliations.-Accuracy screening and verifying credit applications before opening their account.-Facilitating approval of activities offsite expense claims on weekly basis.-Assist in internal and external audit preparation providing all necessary information.-Managing petty cash issues on daily basis and filling all financial documents Show less

  • Accounts Payables

    Nov 2016 - Feb 2018

  • Accounts Receivable Specialist

    Sept 2012 - Oct 2016
• 

  Tetra Tech PERFORM Project

  Jul 2018 - Aug 2019

  Finance and Administration Assistant

  -Supporting the Finance Officer in the compilation of monthly financial statements for entry into the QuickBooks accounting software and the duplication of hard copy documentation for submission to the Tetra Tech ARD home office.-Reviewing all financial transaction documentation for compliance with Tetra Tech ARD’s accounting policies and standard operating procedures.-Writing cheques with a superb attention to detail.-Writing disbursement vouchers with a superb attention to detail and the assignment of accounting codes to each transaction.-Ensuring that the calculation of the Value Added Tax, Tourism Levy and Withholding Tax that may be applicable to financial transactions are neatly recorded and reflected in the disbursements due to vendors and the Malawi Revenue Authority. -Remitting all taxes to Malawi Revenue Authority when they are due.-Assisting the Finance Officer with the preparation of VAT expense documentation for reimbursement requests and the remittance of taxes owed to the Malawi Revenue Authority.-Assisting the Finance Officer in paying the grantee upon verifying the progress of grantee performances on quarterly basis.-Serving as the Logistics Lead for large project conference events, which may include travel outside of Lilongwe to the event destinations Show less

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  Tetra Tech

  Nov 2019 - Aug 2023

  -Supporting the Finance Officer in the compilation of monthly financial statements for entry into the QuickBooks accounting software and scanning of hard copy documentation for submission to the Tetra Tech ARD home office through Egnyte.-Write MCHF Cheques for chief of party’s signatures and enter MCHF disbursement vouchers into Tetra Tech ARDs quick accounting software.-Ensure that the supporting documentation attached to each disbursement voucher meets the expectations of MCHF Financial Documentation Checklist.-In close coordination with the chief of party, Handle MCHF business relationship with Standard Bank.-Prepare biweekly expense projection to analyses cash flow and support the request of USD funding transfers from home office to MCHFs bank account.-Following and tracking all payments made to grantees on monthly basis.-Serving as the Logistics Lead for large project conference events, which may include travel outside of Lilongwe to the event destinations Show less

  • Finance and Grants Assistant

    Jan 2023 - Aug 2023

  • Finance Assistant

    Nov 2019 - Jan 2023
• 

  Winrock International

  Sept 2023 - Jun 2024

  Finance and Administration Officer.
• 

  Project HOPE Namibia (PHN)-Malawi

  May 2024 - now

  Finance Officer

  • Ensure all project-related transactions are conducted, processed, and recorded in QuickBooks with supporting documentation in line with the ANAPA Chart of Accounts.• Help ensure that expenses are in accordance with U.S. government regulations (expenses are reasonable, allowable, and allocable) and PHN policies and procedures.• Review expense reports, mobile money request forms, travel advances, and other requests against support documentation prior to processing for payment and reimbursements.• Support the Accountant in processing payroll and preparing social charges (Pension) and tax remittances (PAYE) for staff each month.• Support the Accountant in processing income tax remittances for consultancy fees paid every month.• Support the Accountant in performing monthly bank reconciliations and making sure the PHN accounts are matched with the monthly bank statements.• Support the Accountant to manage all financial transactions, including funds transfers from PHN, local currency exchange, and estimate upcoming cash needs and accrue expenditures for budget forecasts.• Maintain accurate and up-to date files in SharePoint and other platforms to back up files for the finance office.• Support the Accountant with compiling the monthly payments for local structures.• Assist the Accountant in monthly reconciliation of Account Receivables and Account payables at the end of every month Show less