Karen Yogeetha Ronald

Experience

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  FJ Tech Private Limited

  Jun 2002 - Apr 2004

  Administrator

  Handled general office correspondences along with Vendor, Finance and Records management. Managed office and Inbound & Out Bound Travel- ItinerariesPractical office routine-mails, preparation of invoice, payment collections, and packing, couriers and Sales deeds.

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  Davar's College

  May 2004 - Jul 2005

  Admin Coordinator/FacultyHandled calls and simultaneously attended front desk. - Counseled students

  Counselled students on available courses, conducted tests and took care of admission formalities. Took care of the Placements of Students from Davar's to companies with targets. Raised Invoices and followed up payments along with few administrative tasks. Taught Office communication.

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  Fifthc Solutions Pvt Ltd

  Aug 2005 - May 2006

  Sec to the CEO /Office Manager

  Scheduled appointments and organized meetings for the CEO for his pre- and post-board meeting requisites.Was the office manager and took care of the HR, Admin and Facilities responsibilities inclusive of Attendance Vendor Payments.Managed office correspondence like Offer letters, Agreement letters, Reliving & Settlement Letters.Supported the Accounts manager with Payroll.

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  HP

  May 2007 - Oct 2008

  Secretary to the Lab Director India

  -With much dedication provided Secretarial support to the Lab Director HPL, India along with Admin support to the staff. Maintained calendar appointments and organized meetings. Successfully coordinated & built a good rapport with VIP visitors by supporting them with logistics needs.- Extensively arranged for pre-board meeting requisites - agenda, demos, talks, working lunches, offsite visits and coffee talks.- Managed inbound and outbound travel requisites- Itinerary, invite letter for invitees and our employees, travel documents, air tickets, accommodation, forex, cab hires in India and US and petty needs of travel.- Handled correspondences like agreements letters, drafting mails, letters, memorandums, reports, schedules, purchase orders, data in both excel and word.- Handled shipment of goods inbound. Took care of the joining and exit formalities of interns & consultants.Monitored the maintenance of the Lab area, hardware lab, Idea rooms, and library and conference rooms.Took on additional responsibilities in the absence of the finance person:- Followed the internal payment process diligently, Co-ordinated with finance team with clearance of payments to various clients and service providers and follow-ups on the payment status.- Maintained a master sheet which provided details of every transaction for the current month.- Handled various service tax issues in relation to university payments.Handled monthly salary computation of contract employees. Show less

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  Microsoft

  Oct 2008 - Apr 2010

  Administration / Recruitment coordinator

  Provided Admin support to the College Recruitment Team.- Co-ordinated with colleges for dates for hiring events, verified the data and shortlisted the candidates and conducted the test.Co-ordinated logistics and visited a few reputed colleges within India along with the technical panel for Intern Hiring Event for Microsoft Business Groups.- Single handed maintained Intern’s data for all interns across business in MS India- Collected feedback from interns done with the internship and worked on PowerPoint presentations to present the intern feedback to the business groups.- Worked Extensively on the Next Generation Staffing Tool and Non Disclosures Agreement Tool.- Worked Extensively with Recruiting vendors and signed up MS Service Agreements for 6 businesses across MS India. Show less

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  Microsoft

  Apr 2011 - Apr 2012

  Business Administrator

  With much dedication provided Secretarial support to the 2 Principal Group Managers and their team by maintaining calendar appointments and organized meetings.•Was the move ambassador of the office location move.•Successfully coordinated & built a good rapport with VIP visitors by supporting them with logistics needs.Extensively arranged for pre-board meeting requisites - agenda, demos, talks, working lunches, offsite visits and coffee talks.•Managed inbound and outbound travel requisites- Itinerary, invite letter for invitees and our employees, travel documents, air tickets, accommodation, forex, cab hires in India and US and petty needs of travel.•Handled correspondences like agreements letters, drafting mails, letters, memorandums, reports, schedules, purchase orders data in both excel and word.•Was sole in charge of the IT store-issuance and purchase of IT equipment’s. Handled shipment of goods inbound. •Took care of the joining and exit formalities of employees, interns & consultants.•Raised Purchase orders for the business expenses•Arranged events end to end. Show less

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  Quintiles

  Apr 2012 - Jan 2016

  Executive Admin Assistant II

  •Scheduled appointments as determined by priority for SVP and 2 Directors. (WebEx/TC/Video Conferences, International Calls) •Coordinate business meetings involving internal or external clients or interdepartmental meetings. •Participate in the planning, coordination, and preparation of major business meetings, luncheons, and dinners involving both internal and external clients, departments and companies (including attendance at off-site study specific meetings as required). Was highly appreciated for solely managing 2 offsite planned and organized for a team of 500 people.•Core team player for R&R Logistics (Reward and Recognition), FAQ(Fun @ Quintiles),EAD Celebrations and EES Cascades, Food Committee member •Coordinated with Sr. Management during the initial phase of their settlement with required logistics support.•Assisted all Internal/External visitors with Itinerary, VISA Processing, Domestic & International Travel, Hotel, Shuttle arrangements, Travel Insurance etc., Arranged invitation letters for our Q-colleagues for procuring VISA , Submit staff expense reports•Prepared and Reviewed Travel Expense Statements, outstanding TES follow up for Team, Vendor Payment vouchers.•Coordinate and plan facility needs (space, equipment, etc) Workstation Allotment, Processing of workstation requests.Have worked extensively for two moves of the team, once from a different location and the other time to different floors with extensive planning for the Inauguration by our CEO of the company.•Collated/updated and generated Governance and Compliance reports and trackers for Operations Team periodically.•Solely managed 50 contractors following a process of requisitions, purchase Orders, payment requests and remittance reports and extensions of contracts.•Coordinated in ordering and distribution of employee supplies (backpacks, T-shirts and goodies, certificates, Show less

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  Herbalife Nutrition

  Feb 2016 - Sept 2019

  Assistant Manager
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  AMAZON DEVELOPMENT CENTRE (INDIA) PRIVATE LIMITED

  Sept 2019 - now

  Executive Assistant II