Heloise Botha

Experience

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  South African National Defence Force

  Mar 1990 - Dec 2005

  Personnel Officer

  I started out as a NCO and personnel clerk. In 1994 I however did Officer's formative and was appointed as an officer. From 1995 to 1997 I did a B Mil degree through the Military Academy at Saldanha. I was utilized as a personnel officer from 1998 to 2005.

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  Military Academy

  Jan 1995 - Dec 1997

  Student Military

  Completed my B Mil degree (Management Sciences) with my main subjects Industrial Psychology and Computer Information Systems.

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  EXP

  Oct 2005 - Mar 2008

  Operations Admin Manager

  Recruiting of staff for projects; organizing of venue, stock, etc. for projects; smooth running of projects; budgeting and management of budget; staff queries; staff management; reporting of progress of projects to head office; office admin and finances.

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  Gearhouse Group - South Africa

  Mar 2008 - Sept 2019

  As Admin Manager my main responsibilities are the overall management of efficient administration of jobs, from quoting (including data integrity, quotation accuracy and turnaround times) to completion (including confirmation/cancellation communication, invoicing, scheduling, travel, cost of sales, commission, provision of job cards and overall job cost summaries). It is my responsibility to efficiently manage the coordination and administration of confirmed jobs, as well as the efficient management of the correct allocation of all financial information, such as hire/purchase orders and invoicing in HireTrack, enabling accurate cost-of-sales reports per job. Within the first 3 months in this position I was able to complete a working procedure for the admin department, specifically pertaining to the use of HireTrack (a software program for quoting and equipment management). As HR Representative I am involved in the following HR functions: induction, leave, employment contracts, recruitment, as well as exit interviews and documentation. Show less Gearhouse is South Africa’s biggest technical supplier to the events industry from concerts, festivals, conferences, road shows to film and production houses. As the Sales Team leader my responsibilities are to assist the Sales Manager in managing the sales team, searching for leads and opportunities, researching sales literature, training of sales team, handling incoming calls for the sales department, completing quotes as requested by clients, keeping the client database up to date, target tracking of sales team performance, drawing of reports and presenting to upper management, manual updating and tracking of business intelligence, client service management, and overseeing of sales team member commission. For the last 8 months there hasn’t been a sales manager at Gearhouse. The result is that I have had to be even more involved in the management of the sales team, and also run the weekly sales meeting. Show less Gearhouse is South Africa’s biggest technical supplier to the events industry from concerts, festivals, conferences, road shows to film and production houses. As Admin Manager my main responsibilities were to manage the admin team and ensure that quotations were accurately completed for clients, ensure purchase orders were generated to supplier, and ensure clients are invoiced on confirmation of jobs, sales, marketing and management reports on a weekly and monthly basis. Within the first 3 months in this position I also completed a working procedure for the admin department specifically pertaining to the use of HireTrack (software program for quoting and equipment management). Show less

  • Admin Team Leader/Manager

    Sept 2012 - Sept 2019

  • Administration Manager and HR Representative

    Aug 2012 - Sept 2019

  • Sales Team Leader

    Jun 2009 - Jul 2012

  • Admin Manager

    Mar 2008 - Jun 2009
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  Cargo Handling Specialists (Pty) Ltd

  Oct 2019 - Oct 2019

  Operations Manager
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  Gearhouse Group - South Africa

  Nov 2019 - now

  Administration Manager

  As Admin Manager my main responsibilities are the overall management of efficient administration of jobs, from quoting (including data integrity, quotation accuracy and turnaround times) to completion (including confirmation/cancellation communication, invoicing, scheduling, travel, cost of sales, commission, provision of job cards and overall job cost summaries). It is my responsibility to efficiently manage the coordination and administration of confirmed jobs, as well as the efficient management of the correct allocation of all financial information, such as hire/purchase orders and invoicing in HireTrack, enabling accurate cost-of-sales reports per job. Within the first 3 months in this position I was able to complete a working procedure for the admin department, specifically pertaining to the use of HireTrack (a software program for quoting and equipment management). As HR Representative I am involved in the following HR functions: induction, leave, employment contracts, recruitment, as well as exit interviews and documentation. Show less