Experience

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  Mellon hbv alternative strategies llc

  Oct 2003 - Nov 2006

  Administrative assistant

  Supported portfolio managers, and assisted with a team of c-suite level executives for this alternative asset management business. Planned and coordinated domestic and international travel and provided ongoing calendar and phone support. Engaged with potential investors and served as the primary point-of-contact for existing client investors. Collaborated with the chief compliance officer to provide notarial services needed to verify documentation from the CEO related to new business ventures in China. Collaborated with the chief administrative officer to create the company’s disaster recovery plan. Designed and implemented a new electronic database to manage and track frequently accessed company documents. Prepared and tracked executives’ expense reports. Provided support to portfolio managers and financial analysts with technology needs. Show less

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  Emigrant bank, emigrant realty finance

  Apr 2007 - Oct 2017

  Executive assistant

  Provided high level administrative support to 3 senior level executives of this commercial real-estate subsidiary of Emigrant Bank, the oldest savings bank in New York City. Coordinated travel, managed calendars and phones, and engaged with investors. Conducted basic initial research for an average of 15 -20 new potential real-estate investments each month. Collaborated in the creation and maintenance of high-security legal documentation including credit policies, ensuring the highest level of accuracy and confidentiality. Show less

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  One blue, llc

  Mar 2018 - Jan 2021

  Administrative coordinator

  Managed day-to-day operations for this "one-stop-shop" licensing program for patents essential to Blu-ray Disc™ (BD), Ultra HD Blu-ray™ (UHD), and CD/DVD products and software. Coordinated various internal systems essential to the monitoring of the IP licensing program. Engaged with vendors and ordered supplies. Coordinated communications between global licensors and licensees. Maintained the IP database used by the company to keep track of over 7,000 individual licensed patents and 10,000 distinct patent-lines; monitoring royalties, expiration dates, renewals, terminations, and non-compliance issues. Maintained the company website. Planned and organized all aspects of multiple annual global meetings (virtual, domestic and abroad). Coordinated with the company’s chief legal counsel to update and reformat over 35 distinct and comprehensive legal licensing agreements. Show less

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  City national rochdale

  Sept 2021 - now

  Administrative coordinator

  Support the colleague on-boarding process. Act as a liaison between new hires and various business partners to ensure technology requirements are met and appropriate systems access is granted. Act as a liaison between hiring managers and Human Resources. Function as the point-of-contact for various facilities items such as hardware/software provision and trouble-shooting, security systems, facilities access and ID badges. Support the set-up and/or modification of office space, including co-ordination of logistics. Establish, organize and supervise the maintenance of department records and retention of records, ensuring complete accuracy and confidentiality. Assist Business Continuity Coordinators in establishing and updating call trees. Support the CNR Administration Director with the following: meeting scheduling, collection and dissemination of meeting materials, event planning, budget and expense tracking, meeting minutes and action items tracking, project communications, other ad-hoc requests. Show less