Manoj Mathew

Experience

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  Saudi Oger Ltd.

  Nov 2003 - Jul 2009

  Secretary

  ✔ Maintain all correspondence from the firm to Airport Authorities, Sub-contractors, top level management of the firm & employees to the firm.✔ Establish Indexes and Control Files to ensure expeditious retrievals of documents for reference.✔ Prepare Meeting agenda, reports, files & other material for meetings.✔ Prepare weekly & monthly project reports & various memos of the firm.✔ Receiving & Screening visitors receive all incoming calls to the manager & maintain the records of that. Show less

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  Cee & Cee Foreign Exchange

  Apr 2009 - Sept 2010

  Accounts Executive

  ✔ Maintaining Registers, Files, Ledgers, Reports, Vouchers and Invoices✔ Handling Payroll, Bills & Various Expenses & Incomes regarding the firm✔ Preparing and verifying Trial Balance, Ledgers and Balance sheet of the firm.✔ Handling huge volume of currencies, Issuing Air Tickets, Travelers Cheque to the customer

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  King Saud University

  Sept 2010 - Feb 2013

  Executive Secretary for Chemical Engineering Department

  Key Responsibilities:✔ Prepared semester and yearly reports on the basis of performance of students, faculties and overall performance of the department.✔ Devised the meeting agenda, reports, files and other material for meetings, maintained database for faculties and students of the department.✔ Guided overseas students for the admission procedures of Masters and PhD. programs.✔ Arranged and co-coordinated meeting and lectures for the faculties of university and from abroad to the department.✔ Coordinated travel and accommodation of chairman to abroad and people from abroad to the department.✔ Received and screened visitors, all Incoming calls to the Chairman and maintained records of the same. Show less

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  SABIC

  Mar 2013 - Aug 2014

  Site Office Administrator

  Key Responsibilities:✔ Managed all office works and supervising and assigned various jobs to the Document Controllers, Secretaries, Time Keepers and Admin Assistants.✔ Prepared the meeting agendas associated reports, files and other material for meetings and assisted the HR Manager to recruit various persons to the vacant posts.✔ Administered correspondence between the site office and head office, main contractor and various suppliers✔ Assisted the Logistics and Material Manager to select the best among available suppliers and source quality goods to the site.✔ Provided full secretarial and administration support to the project team and department to ensure the smooth running of departmental operations. Show less

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  Airbus Group Inc.

  Sept 2014 - Sept 2021

  Achievements: ✔ Developed new financial strategies, delivered all financial analysis reporting and cost analysis requirements.✔ Implemented automated processes, reducing work load and boosting operational efficiency.Key Responsibilities: (Strategic)✔ Providing timely and accurate financial and business performance reports to the management on which to base their decisions.✔ Managing several financial functions including budgeting, forecasting, accounting and variance analysis.✔ Ensuring the accuracy of the financial statements, both actual and budget, tracking the reasons for variances and implementing control measures to ensure a robust financial process.✔ Spearheading the implementation of internal controls and compliance.✔ Analyzing business operations, trends, financial commitments and obligations to project future revenues and expenses or to provide advice.Key Responsibilities: (Operational):✔ Managing the preparation of periodical financial statements, analysis of balance sheet, income and expenses, profit and loss for the month, and profitability.✔ Formulating the daily cash flow statement, creating the sales invoices as per statutory requirements.✔ Coordinating with receivables and payable to ensure timely collection and credit management. ✔ Preparation and presenting MIS reports and ageing reports on a daily, weekly and monthly basis.✔ Creating purchase orders and vouching with delivery notes to ensure requisitions delivered correctly.✔ Managing all client’s funds and reporting the Statement of Accounts (SOA) monthly.✔ Performing daily, weekly and monthly reconciliation of bank statements, overseeing budgeting and forecasting, day to day cash management and petty cash coordination.✔ Reconciliation of Cash, Bank and all ledgers on monthly basis. Show less Key Responsibilities: ✔ Carried out a broad variety of administrative tasks for the Managing Director, managing an extremely active calendar of appointments, completing expense reports, composing and preparing correspondence which is often confidential.✔ Arranged complex and detailed travel plans, itineraries, and agendas, and compiled documents for travel related meetings. ✔ Researched, prioritized, and followed up on issues and concerns addressed to the Managing Director, determined appropriate course of action, referral, or response. ✔ Communicated directly, and on behalf of the Managing Director, with Board Members, Senior Management, staff and others on matters related to Managing Directors programmatic initiatives. Show less

  • Accounts Officer

    Sept 2016 - Sept 2021

  • Executive Assistant

    Sept 2014 - Sept 2016
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  World Defense Show

  Oct 2021 - now

  Payroll Specialist

  • Assisted in the development & implementation of compensation policies and procedures for the organization• Designing compensation packages and bonus programs that align with the company policy• Contribute to the development of the overall HR department strategy and plan to support business priorities• Prepare & process of monthly Payrolls for all the staff• Prepare & process all employee benefits entitlement & payments• Review of monthly COC & Invoices for staff from outsourcing partners• Maintain & archive all payroll records, expense claims & other employee payments• Assist with HR in various other tasks Show less