Vijayan Mohan (VM) விஜயன் மோகன்

Experience

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  Classic Hospitality Services

  May 2003 - May 2004

  Jr. Executive - Admin

   To give the bookings to the Hotels & Guest Houses. Send the occupancy details to the clients. Check the mails and book the guest house respectively Managing subordinates for administrative activities like Attendance record, Duty roster for Office boy. Maintenance of House Keeping Services & Security Services, coordinating with vendors for all housekeeping related job & issues. Processing of bills to Finance & follow up of Payments. Maintain the guest house for the occupancy and enter the guest details on up to date. Show less

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  Homtels Hospitality Services

  Jun 2004 - Jul 2008

  Sr. Executive

   Coordinate with Hotels for the booking for Senior Management Team Coordinate with Cab Agents for the guest’s Airport transfers and Disposals. Prepare & Send the bills to the clients on fortnightly basis and follow up for the payment.  Check & Maintain the guest house availability on daily basis. Meet the guest and get the feedback about the guest house cleanliness. Rectify the query from the guest or client through mail, if necessary. Reporting directly and working closely with the Director & GM Provide new employee orientation to foster positive attitude toward organizational objectives as well as existing employees with information about policies, job duties, working conditions, wages and opportunities for promotion and employee benefits Responsible for induction programs for newly and deploying them to the respective sites after checking with the top management. Review application/resume, evaluate applicant skills and make recommendations regarding applicant’s qualifications Create and maintain the database of all existing employees Maintain Attendance, House- Keeping, Laundry, Petty-Cash, Purchase Registers, Maintain office cleanliness, Supervise Housekeeping boys Preparation of daily, weekly, Monthly & Quarterly HR & Admin reports for Management. Other duties as assigned. Show less

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  Randstad India

  Jul 2008 - Jan 2019

  Manager - Corporate Services

  • Wing to wing management of Facilities like Housekeeping, Cafeteria, Security, Employee Transport, Stationary Management, Fleet Management, Travel Desk, Mail Room, Mobility & PRI and General Administration• Time office administration and monitoring.• Support corporate security and safety policies through structured initiatives viz., safety walks and talks, mock drills, etc.• Keep track of performance of all existing vendors / suppliers. In case of any deviations from company set standards, initiate necessary actions as per agreed terms and conditions.• Attending to internal customer concerns and complaints; undertaking steps to effectively resolve them permanently.Housekeeping ServicesMobility & PRICafeteria ManagementCab Transport Services Company Car Management Travel desk ManagementMail Room ManagementPrinting & StationarySecurity Management ServicesProcurement & Vendor ManagementMIS Management Show less

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  Matrimony.com Limited

  Jan 2019 - Dec 2019

  Deputy Manager - Administration

  • Wing to wing management of Facilities like Housekeeping, Cafeteria, Security, Stationary Management and General Administration• Setting up new Retails & Renovation & Relocation of Branches and Retails• Coordinate with Vendor & Business Head on the layout finalization• Coordination with Legal for the Agreement renewal or new agreements for Retails / Branches• Maintain timelines to complete the Projects within specified TAT.• Coordination for Retail’s advances for Repair & Maintenance• Handling Petty Cash Expenses for Corporate office• Maintain Seat occupancy details and allocate seats for the members for the new joiners at Corporate office• Maintain PAN India Vendor invoices in single file to prepare the Reports.• Maintain Invoice tracking sheet to prepare the reports• Collate, analyze the data for the comparison for month on month.• Design reports with the chart to provide accurate information in a clear and concise manner.• Maintain all data and prepare the reports as and when required Show less

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  Equitas Small Finance Bank

  Dec 2019 - Apr 2023

  Deputy Manager - Infra & Facility Management

  Handling Housekeeping, Security, Courier, Printing & Stationery, Travel Desk, Cafeteria andBuilding Maintenance. Proactive follow-up of Procurement Orders and Invoice approval process Evaluate and monitor the efficiency of the organization’s Procurement Management Align procurement process outcomes with the overall organizational goal and strategy Optimize and streamline organizational spending, time, quantity and sourcing of goods orservices Empowers organizations to decide on process improvements and competitive strategy Keep track of performance of all existing vendors / suppliers. In case of any deviations fromcompany set standards, initiate necessary actions as per agreed terms and conditions. Preparation of PR & PO for CAPEX & REVEX related to all the vendors across PAN India inBAZ Software for Interior & Electrical Work, Safety & Security Systems, Glow Sign Board,Cash Counting Machine and Other Assets Collect 3 quotes for the product and follow up for the approval to create Purchase Order Coordinate with Vendor & Business Head on the layout finalization for new Project Coordination with Legal for the Agreement renewal or new Branches agreements Design reports with the chart to provide accurate information in a clear and concise manner. Coordination with Insurance team for Claims for Unusual Event happened at ATM & Branch Maintain Rent Details for all the branches across PAN India along with Landlord details Show less

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  Amrutanjan Health Care Limited

  Oct 2023 - now

  Manager - Facilities

  Handling Housekeeping, Security, Courier, Printing & Stationery, Building Maintenance,Landscape & Garden and CanteenSourcing the vendor for PAN India Admin requirement and collect 3 quotation for validation Prepare Purchase Request in SAP for all services and follow up with Purchase Team forPurchase OrderCoordinate with Vendor for Purchase Order work completion Maintain Insurance Policy details up to date for Branches, Company Owned Vehicle Coordination with Insurance Team for timely renewal of all Policies Keep track of performance of all existing vendors / suppliers. Maintain Rent Details for all the branches across PAN India along with Landlord details Coordination with Business for New Premises Layout and Interior Fitouts Show less