Experience

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  Sia securities industry association

  Aug 1999 - Nov 2006

  Executive assistant

  - Provide administrative support to the Senior Vice President of Government Affairs and the Senior Vice President of Federal Policy.- Open and sort incoming mail and faxes, and communicate anything pertinent. Ensure letters, expense reports, vacation time requests, PAC checks, etc. are signed in a timely manner. Prepare expense reports and check requests, and reconcile monthly American Express bills. Maintain records on travel advances, reconciliations and petty cash. Draft meeting notices, schedule appointments, make travel arrangements, meeting and event preparation on site and in various locations. Maintain and update group calendar with office events. Draft, transcribe and edit handwritten versions of correspondence, speeches, etc. Create PowerPoint presentations for speeches and meetings.- Provided administrative support to the Tax Policy, Retirement Policy and Securities Legislation divisions of the Government Affairs department.- Kept committee contact lists and blast e-mail lists current, set up for meetings, sent information out to committees, helped plan the annual Retirement Savings Conference, and scheduled conference calls. Obtained documents and other information from the internet and other sources, kept track of syndications for outside counsel fees, submitted check requests, expense reports and committee reimbursements for travel. Performed general support functions including typing, filing, proofreading, photocopying, and arranging for couriers. Provided back-up phone support on the main reception desk phones, and assisted generally around the office where needed. Show less

• 

  Sifma

  Nov 2006 - May 2007

  Executive assistant

  - Provide administrative support to the Senior Managing Director of the Government Relations Department. Also support other members of the department during personnel transitions related to the merger of SIA and the Bond Market Association to form SIFMA.

• 

  L-3 national security solutions

  May 2007 - Jan 2016

  - Pull data from Taleo and insert into an Excel spreadsheet to prepare a weekly recruiting report.- Pull data from SAP and incorporate into a monthly HR report for use in Executive briefings and Quarterly Business meetings with the Executive Team.- Track the employee referral program, including biweekly report for dissemination to the recruiting team for verification, gathering necessary information and routing for approval and submission to payroll for bonus payment.- Main point of contact for questions from employees, HR, and recruiters related to the employee referral program.- Maintain SharePoint site for the Employee Referral Program information page. - One of the Taleo Administrators, create user accounts, create job templates, reset passwords, create and run reports, answer questions, and assist with trouble shooting in the system.- Respond to ad hoc requests for data and reports from Taleo and SAP.- Manage quarterly data audit of applicant records in Taleo.- Manage invoice processing for HR and Recruiting.- Created several training documents for our recruiting process and consolidated them with others created by teammates to produce a Recruiter Training Guide. Show less - Produced a weekly recruiting report and distributed to the Executive Team.- Took over the recruiting invoicing function, created a process to track invoices to ensure all were processed through to accounting for payment and cleaned up past due invoicing issues.- Created a SharePoint list to improve the process of updating candidate tracking information.- Used my skills with Excel to automate a weekly report for one of our business sectors reducing the time needed to update the report and increasing its accuracy. Show less - Helped stand up the Internal Staffing Program (ISP), which assisted employees losing coverage to fill another position within the company.- Met with employees and presented information to assist them in the process.- Created ISP SharePoint sites. One to disseminate information about the employees to the recruiting team and hiring managers, and a second to assist the employees on the program find information to help them with their job search.- Created an Access Database to manage the employee information associated with the ISP and be able to report data to management.- Worked with my supervisor to create and follow a process map to improve the initial program.- In 2011 the Internal Staffing Team was a finalist for the HRLA Team Innovation Award. Show less - Supported the Vice President of HR.- Pulled data from Costpoint to use in Excel to create a monthly “dashboard” report of HR data to be distributed to the Executive Team.- Supported and assisted in the preparation for a multi-day Senior Management offsite.- Created and edited PowerPoint presentations for meetings.- Assisted with other items to support the HR team as needed, including assisting in the precursors to the Internal Staffing Program.- Member of the adhoc process improvement team to streamline and improve some of our HR and Recruiting processes. This included learning and using Microsoft Visio for process mapping. Show less

  • HR Generalist & Metrics Analyst

    Sept 2013 - Jan 2016

  • Taleo & Reporting Specialist

    Jan 2013 - Sept 2013

  • Internal Staffing Specialist / Recruiter

    May 2010 - Jan 2013

  • Executive Assistant

    May 2007 - May 2010
• 

  Caci international inc

  Feb 2016 - now

  Oversee direct contract business management support activities including Resource Management, Personnel Security, Quality Assurance, Training, and Timekeeping.Interface with contracts, subcontracts, program control, and facilities.Validate all invoices across multiple CLINs monthly.Oversee program staffing efforts and onboarding/offboarding activities to maintain staffing levels and ensure a smooth start up for new employees.Oversee quality assurance on over 380 deliverables a month within the expected timeline.Support the validation of all project proposals for ECRs and SPIMACs verifying the resource selection and pricing files align and milestones for invoicing are clear.Monitor the funding on subcontract POs and work with the finance team to ensure necessary funding is in place to support multiple CLINs. Show less Member of the PMO and serve as the POC for all staffing related items, working in partnership with our corporate recruiting team. Manage the Resource Management Team to support staffing, onboarding, and transitioning of personnel for the TSA IMPACT program. Manage the subcontractor staffing process which includes utilizing RTS to notify of open positions and submittal of resumes for consideration. Develops, prepares and maintains Standard Operating Procedures (SOPs) outlining standard processes used to manage resources (e.g. onboarding process, offboarding). Manage the staffing documentation and metrics for the program. The Resource Management Team also manage timesheet completions and works with accounting to resolve discrepancies. Verify correct labor categories are being used for charging time and internal LCV approval process is being completed accurately.Transitioned over 200 employees from on-site work locations to remote support. Show less Member of the project implementation team for Workday Recruit at CACI. Contributed to the design, build, and testing of the CACI tenant. Assisted with the creation of training materials and job aids for the recruiting team, and supported the recruiting training sessions in preparation for system implementation. Continue to support updates to the tenant as a functional tester for planned changes to the system. Perform trouble shooting, diagnosing and resolving issues, problems and questions from the recruiting team and candidates related to Workday Recruit. Partner with the background check team to resolve candidate issues and act as liaison to the recruiting team. Co-designed and created content for a new recruiting team SharePoint site to disseminate information, training guides and job aids to the recruiting function. Continue to update the content of the site and create additional artifacts as necessary.Maintain POs and perform invoice review for contract recruiter invoiced expenses. Assisted with preparing for system information crossover from L-3 NSS Taleo to CACI Taleo as part of acquisition activities, acted as the L-3 NSS Taleo subject matter expert for system set-up and usage. Continue to support the recruiting function with Taleo reporting needs and troubleshooting assistance. Provided basic Taleo Administration support and acted as the back-up to the Taleo Administrator. Show less

  • Business Operations Manager - CDM DEFEND A

    May 2024 - now

  • Deputy Business Operations Manager - CDM DEFEND A

    Mar 2023 - Apr 2024

  • Business Operations Manager - TSA IMPACT

    Jan 2021 - Mar 2023

  • Resource Manager - TSA IMPACT

    Aug 2018 - Jan 2021

  • HR Administrator

    Feb 2016 - Jul 2018