Experience

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  Inter-american group

  Jun 2007 - Feb 2008

  Assistant office manager

  • Primary contact for premier clients with emergency travel for the company during the change in regulation of passport needs by the US Department of State and guided them thru the procedure for obtaining American and International passports, visas and authentications.• Translated for corporate executives and assisted in establishing corporate accounts. • Prepared marketing material and general details for website updates and maintained details on international travel procedures. • Set staff schedules and trainings on protocols primarily focusing on customer service. • Received and distributed mail as well as maintained electronic and paper filing system. Show less

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  Jvp engineers, p.c

  Mar 2008 - Jun 2009

  Executive administrative assistant

  • Provided general administrative services for a firm of approximately 50 employees to include staff and C-Level Executives. The firm offering mechanical, electrical, and HVAC engineering on projects ranging from the Nationals Stadium to government buildings to DC libraries. The services rendered include: o Phone call and mail distributiono Equipment and supplies inventory or maintenanceo Client interaction and primary contacto Calendar management for all staff to include meetings, vacation requests, and travel requests and preparation, and conference room usageo Electronic and paper file creation and folders for all agreements and projects according to the organizational structure of the firmo Status updated for projects or tasks and edited various documents and presentations for C-Level Executiveso Data entry for accounting department• The marketing department received the following support: o Review requests for proposal and finalizing portions for submission. o Creating Fee Proposals and Scopes of Work. o Planned and coordinated all office events. Show less

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  Navy medicine

  Jun 2009 - Feb 2011

  Executive assistant

  • Supervised and trained civilian, military, and contractor personnel for the region on managing complex administrative processes while prioritizing to ensure workflow, support of executive staffing, and readiness for deployment.• Provided direct support to executive staff, board of directors, and project leaders heading the integration of the first American joint services military hospital in the world• Frontline representative of the command suite disseminated information, and prepared materials for discussion and presentation to members of different military services and congressional leaders.• Created, tracked, and completed awards for all subdivisions, generated all electronic and paper files/folders, and maintain the organizational systems for all documentation as mandated by Navy/Federal regulations• Facilitated meetings by taking minutes and operating all equipment, conference rooms, and schedules.• Program Manager for National Capital Area responded to all requests from the Bureau of Medicine and Surgery, primarily congressional inquiries and Records Management for the region.• Assisted with payroll, scheduling, and updating personnel at the regional command, primarily during deployment times such as the Haiti Response and Continuing promise 2010.• Ordered office supplies, and scheduled for all executives to provide healthcare services throughout the hospital ensuring staffing for departments and familiarity with the circumstances to better serve a population of 7,500 military personnel and a beneficiary population so 3000,000. Show less

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  Premier plantscapes, llc

  Feb 2013 - Sept 2014

  Executive assistant

  • Provided cross-cultural training to all staff and leadership on protocols, negotiations, schedules, and software.• Entered expense reports and purchases for employees and the general manager• Provided onsite Human Resource support from resume review to onboarding and separations.• Assisted with marketing material and established business development models to expand clientele

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  National hispanic medical association

  Sept 2014 - Apr 2016

  Executive assistant office manager

  • Communicated with Foundations, State and Government officials, and private Sectors for funding and partnership opportunities.• Coordinated events such as the annual conference, scholarship galas, and regional events across the United States.• Assisted with creating or updating material for business development• Composed and formatted documentation to include letters, proposals, presentations, grants, spreadsheets, and databases and development of social media campaigns for various regional projects and events.• Primarily supported the board of directors for both the Foundation and Association in planning events and projects impacting policy and education of healthcare workers serving the Latinx population.• Aided in Human Resources and Accounting including document filing, interviews, reviewing resumes, selecting candidates, and providing orientations to staff and interns.• Supported C-Level executives by managing calendars and international travel. Show less

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  Dc department of general services

  May 2016 - now

  • Management Analyst

    Jan 2023 - now

  • Executive Assistant

    May 2016 - Mar 2023