Jackie Dwyer

Experience

• 

  Golden Bear Restaurant Corporation

  Jan 2011 - Jun 2016

  Office Manager / Event Coordinator
• 

  The Bovet Group Family Law Office

  Jan 2018 - Sept 2018

  Administrative Assistant

  • Welcomes and directs all incoming phone calls, visitors, and clients• Creates seamless client experience and a supportive atmosphere• Timely and accurate accounts payable and receivable, client billing• Coordinates conference room schedule, prepares for meetings• Updates law volumes, assembles wills and trusts, copy jobs• Handles confidential and sensitive client information with discretion

• 

  Stanford University

  Sept 2018 - now

  • Strategic calendaring for meetings of all sizes/levels, anticipates and resolves complex calendar conflicts/competing interests with minimal supervision• Meeting/event logistics – RSVP tracking, assist in organizing agendas/pre-reads, tech, meeting minutes, setup and catering, post-meeting follow up• Finance management – purchasing card transactions, expense reports, budget tracking and forecasts, ordering of supplies/equipment, purchase orders and contract setup• Travel booking using Stanford iProcurement – flight, hotel, transportation• Assistance with briefings for donor/faculty meetings, CARD database maintenance, donor gift processing and documentation, donor correspondence/stewardship tracking• Campaign Progress reporting for VP leadership team, partnership with finance• Effective email correspondence with both internal and external constituents, wide network of Stanford colleagues, excellent resource for other administrative staff Show less • Contacts applicants and coordinates a high volume of interviews with minimal supervision, juggles intricate schedules for large interview panels, resolves calendaring conflicts, handles confidential information• Organizes and updates candidate data in applicant tracking system • Coordinates travel for candidates, prepares expense reports• Updates reports on TA Coordinator metrics over course of fiscal year• Organizes employee referral process and manages bonus program• Creates and distributes OOD Talent Acquisition monthly newsletter Show less

  • Project Manager, Engagement and Outreach

    Aug 2022 - now

  • Executive Assistant to the Senior Associate VP for Development

    Jan 2020 - Dec 2022

  • Senior Talent Acquisition Coordinator

    Sept 2018 - Jan 2020