Patricia Cook

Experience

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  Lehman Trikes USA

  Jun 2000 - Sept 2005

  Executive Assistant

  * Executive Assistant to the Owners and the Board of Directors of a publicly traded company.* Scheduling and planning meetings, preparing meeting minutes.* Working with the CFO to prepare budgets and year end financials to present to the Board of Directors.* Lead the reimplementation of the ERP system.* Coordinated inventory counts in 2 manufacturing plants.* Prepared training documentation and workflow processes.

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  All Weather Windows

  Sept 2005 - Mar 2018

  Administration Officer

  * Led the Corporate Administrative team for this $170M plus organization that included 3 subsidiaries.* Grew and developed with an expanding scope of responsibilities and challenging opportunities that enhanced my knowledge and skill base.* Translated new skills into increased functional efficiencies in the Finance and operations departments.* Managed national operation programs that included 20+ credit cards, 200+ fuel cards, 200+ cellphones and GPS units, office supplies, travel program, uniforms program and office equipment.* Oversaw Facilities Maintenance that included janitorial services, general repairs and parking lot upkeep.* Responsible for setup and maintenance for records management.* Managed the building security system, door access, security cameras and alarms for three locations.* Travel coordinator for over 100 employees, assisting with group and individual travel.* Assisted executives with a wide variety of projects that included project administration, process improvement for A/R, budget monitoring, meeting scheduling and document preparation.* Improved processes for payment applications that drove down over 90-day A/R from 25% to 8%.* Developed process improvement for A/P that saved significant amounts of time in data entry.* Worked closely with accounting teams to ensure accuracy for project coding, quote to invoice variances, and timely submission of invoice to avoid penalties.* Department Health & Safety Liaison for the finance department. Show less

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  Covenant Health Canada

  Nov 2018 - Jul 2019

  Program Administrative Assistant

  * Operates e-Facilities (computerized maintenance management system). Inputs system data, generates schedules, work orders and various reports.* Conducts training sessions in e-facilities for existing and new staff.* Develop and maintain training documentation.* Develop, improves and implements preventative maintenance work orders and schedules.* Triages system generated service requests and calls from front line staff.* As a timekeeper, compiles and enters hours for report preparation including hours available, overtime/call back statistics in e-People.* Gathers appropriate data and summarizes it logically for supervisors and managers.* Performs general receptionist duties and relieves Facilities Maintenance Secretary II (Administrative Assistant I) as required.* Duties include but are not limited to: completing payment requisitions, answering phones, distributing/replenishing petty cash funds, taking meeting minutes and disperse and receive correspondence.* Facilitates the ordering of medical gas and shop supplies. Complete requisitions to order supplies from various vendors/suppliers and confirms reorder amounts through Oracle.* Follow up on ordering issues and discrepancies with vendors and I-procurement teams as required. Show less

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  Alberta Health Services

  Jul 2019 - Jul 2022

  Team lead for the Payroll Administration Team, processing Payroll for staff redeployed to CDC during the Covid Response. * Provide classroom support for the Connect Care System training.* Designated as “Superuser” or “Software Subject Matter Expert” to support medical personnel invarious units at the University of Alberta Hospital during the launch of the new system.* Act as liaison between medical personnel and IT Support solving software and workflow issues.

  • Administrative Support, Team Lead

    May 2020 - Jul 2022

  • Administrative Assistant, Connect Care

    Jul 2019 - May 2020
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  Town of Stony Plain

  Dec 2022 - now

  Administrative Assistant