Shanta Waller

Experience

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  Aker Kvaerner Corporation

  Jun 2006 - Oct 2007

  * Liaison between Project Controls, Project Accounting, Accounts Payable and Payroll Department to reconcile invoices audits. * Provided project cost support for various projects with in different Organization Units (OU's). * Duties consist of training other disciplines to understand and maintain the Cost Management System (CMS), auditing invoices, processing invoices and subcontracts invoices for assigned projects. * Performed cost control activities related to the maintenance of various projects. * Processed a high volume invoices for payments. * Resolved invoice discrepancies with clients. * Maintained procurement records for invoices sent and received. Responsible for researching and resolving purchasing invoices issues with buyers and/or clients. * Resolved auditing issues for project accounting for any necessary backup needed on invoices for payment.* Audited employee Expense Reports before sending to accounting to insure any and all necessary back up is there according to various contractual agreements with client. * Coded invoices for payment and sent to accounting. * Managed multiple accounts, to insure balances are correct and current on vendor accounts. * Provided support during transition from clients accounting system to SAP 4.5. Show less Responsibilities included development and monitoring of all project budgets and forecasts; analyze and report actual costs. * Prepared monthly Project Management Reports, Project Status reports and Time Validation Reports. * Maintained on a weekly basis, man-hour reports, and expenditures to date, summary cost reports, and gross margin reports. * Updated purchase order, change order revisions to ensure accuracy, orderly record keeping, and required audit data. * Analyzed variances for reconciliation on contract costs. * Reviewed and assembled manpower estimates and forecasts prepared by various engineering disciplines, including preparation of contract cost. * Updated budget for all projects; incorporate into data base for generation of a Weekly Cost Report. * Assisted Project Managers in the development and maintenance of work breakdown structures, project cost plans, to assure compliance of account code consistency. * Developed and monitored project schedules and all progress reporting requirements. * Analyzed and reported actual performance against budget, cost trends and potential discrepancies. * Interfaced and reported to Directors, Senior Project Controllers, Estimating Supervisor and Project Managers for adherence to corporate procedures. * Ensured that Expense Reports are processed and coded correctly. Interface with Project Managers to reconcile discrepancies from client's invoices and audits. Logged, coded and track diligently all invoices received. * Maintained open job listing for disciplines. * Entered time corrections as required. Maintain rate schedule for all disciplines including Temporary Employees, consisting of W-2 rate for invoices, & Bill rate on Temporary Employees and flat rates for invoices. Show less

  • Project Controller

    Jul 2007 - Oct 2007

  • Project Controller/ Plant Services Group

    Jun 2006 - Jul 2007
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  Aker Solutions Inc

  Oct 2007 - Nov 2009

  Project Controller /Topside

  Offshore Terminal Project * Assigned to an estimated $2 billion project with Exxon Mobil * Worked on topside (Estimated $900 million.) * Manage highly confidential financial activities for the project including but not limited to pay grades, title change, promotions, annually raises, and uplifts. * Accountable for maintaining records, updating staffing plan and tracking Personnel Authorization Forms (PAF's) required by the client for any and all disciplines working on the Adriatic Project. * Provided weekly reviews of man-hour reports; make notifications of all changes to timesheet and/or corrections with explanations and backup for corrections. * Maintain staffing plan with updated information on any new candidates, revisions, and/or extensions PAF's for all disciplines. * Processed a high volume invoices for payments. Resolved invoice discrepancies with clients. Maintain procurement records for invoices sent and received, researching and resolving purchasing invoices issues with buyers and/or clients. * Maintain the financial activities of cost control, project accounting, and problem resolution. * Assist with the development and implementation of policies and procedures. * Represent the project as Cost Controller and Communication Liaison. Show less

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  NiSource Gas Transmission

  Oct 2010 - Apr 2011

  Project Controls Group / Project Support Analyst

  Responsibilities included development and monitoring of all project budgets, forecasts; analyze and report actual costs. Analyzed and reported actual performance against budget, cost trends and potential discrepancies. Input Present Estimates, generated WIN forms, input and/or update Scope Changes, into ProTool required to maintain, and track project schedule and cost. Assist in the preparation of bid documents or bid waivers.Prepared (PR’s) Purchase Requisitions, (PO’s) Purchase Orders, Change Orders and Change Order Revisions as requested for services and materials in using Maximo. Verified and processed pay certificates, Reainage, and a high volume invoices for payments. Resolved invoice discrepancies with clients. Verify all material invoices to insure price, quantity, and receipt of materials. Maintain procurement records for invoices sent, received, researching and resolving purchasing invoices issues with buyers and/or clients.Created method to tract vendor invoices, Change Orders, Services Authorizations, Purchase Orders, Reainage and Reimbursements to assure adherence to agreed upon payments, schedules and terms.Maintain the financial activities of cost control, project accounting, and problem resolution. Generate monthly financial reports for review and compliance.Interact effectively with fixed assets, Design Engineering, TSS Engineers/Tech, 0 & M personnel,Natural resource Permitting, Land department.Maintain records to gather all pertinent information and data necessary to create a comprehensiveCompletion report package to meet FERC, DOT and company guidelines Fulfill additional requests from Project Manager and project team as required.Participate in Lotus Notes meetings, conferences, and Sametime sessions.Reported to Directors, Senior Project Controllers, Estimating Supervisor and Project Managers for adherence to corporate procedures. Show less

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  NRG Engineering & Construction

  Oct 2014 - Jul 2017

  Information, Record & Document Control Coordinator

  •Responsible for Coordinating & monitoring any/all records for project through SharePoint & interfaces with corporate management team. •Audit progress & prepare change order information to insure it has all support documentation•Resolved auditing issues for project accounting for any necessary backup needed on invoices •Consistently implementing E&C Records Management System; manage project records in accordance with E&C requirements. •Appropriately identify, code, file and retain project records during project execution•Ensures procedures and document timelines are adhered to •Oversee implementation of the E&C Records Management System for the Petra Nova Project•Monitor & Control E&C Project site access & system security. •Responsible for granting access, revoking, suspending &/or change access privileges to the appropriate areas of the project site per E&C guidelines & contractual agreement. •Provided the first line of training & support for designated Project Discipline Leads to use the system & E&C Contractors working on the project. •Reviewed CO’s requests to insure supporting documents and information are provided per contractually agreement, prior to rationale for review & approval•Maintained procurement records for invoices sent & received. Responsible for researching, resolving purchasing invoices issues w/buyers &/or clients. Resolved invoice discrepancies w/ clients.•Responsible for all TCEQ Purposed Permitting requirements such as but not limited to Posting the required Public Notice, Publishing a copy of proposed activity in the Newspaper (English & Spanish) & Publisher’s Affidavits verification, place/make a copy of permit application available for the Public to view & Complete (NAPD) Public Notice Verification Form. •Fulfill additional requests from Project Manager, Managers, Leads & project team as required. • Authorize the destruction of documents at the end of their retention period Show less

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  Kinder Morgan

  Feb 2018 - Oct 2022

  Project Controls Support

  • Prepare, update, maintain, and distribute individual cost reports for Area Engineering capital projects.• Work with project managers to ensure timely and accurate estimates to complete (ETC) and estimates at completion (EAC) are provided and incorporated into each project cost report.• Prepare, update, maintain, and distribute monthly cost summary report for Area Engineering capital projects.• Assist project managers in resolving cost discrepancies and closing out open POs – may require communication with vendors and contractors.• Prepare accounting documentation for cost transfers.• Submit capital funding requests into the Consolidated Activity Request System (CARS). Monitor system for approvals and identify issues or delays in approvals.• Submit in-service and completion reports, as requested by project managers or management.• Prepare and update reports in support of the SQE process.• Assist with updating the ten-year facility plan.• Assist in the development of capital budgets and the associated presentations.• Compile and update monthly schedules to be sent out for SQE process • Manage process requisitions• Provided support to Engineering Dept. Manager as needed• Provided support to other project admins and project managers as needed Show less

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  Syzygy Plasmonics

  Dec 2022 - now

  Project Coordinator