Pawan Kumar

Experience

• 

  The NorthCap University

  Mar 2007 - May 2015

  I am working as Senior Executive Assistant (to Governing Body) at ITM University, Gurgaon since March 2007 and handling following tasks:Meeting AssistantLetter DraftingDrafting Minutes/ Letters/ Inter Office Memo etc.File Maintenance (in soft as well as in hard).Travel Arrangement.Itinerary Management.Ticket Booking.Conduct computer knowledge test of candidates for the position of Executive Assistant/ Office Assistant.Any other task assigned by the Governing Body/ Registrar/ Vice Chancellor from time to time. Show less  Taking dictations, typing correspondences, maintaining their appointments & engagements diary, receiving visitors, receiving and dispatching their mails and parcels. Maintain files, records, movements and other registers manually as well as the computer. Making proper arrangements for the photocopies of various documents as and when the aforesaid Sr. Functionary required, collates and staples the copies of these documents and also cooperates with other subordinates worked under my supervision.  To coordinate with Sr. Functionary to prepare the presentation in PowerPoint (PPT) and also suggests them to make it attractive as and when they required.  Making proper arrangements for meeting of different bodies like Governing Body/ Academic Council/ Board of Management which includes booking meeting place, make arrangement of meeting, arrange the multiple copies of agenda, informed all external/internal members about the meeting, follow up them regarding confirm their present, remind them before the day of meeting, get approval of budget from the Governing Body, make proper arrangement of hospitality of all external/ internal members attending meeting from time to time, hand over honorarium/TA to all External Experts, draft the minutes of meetings, take signature of the Member Secretary on the minutes, prepare multiple copies and dispatch or hand over to all external and internal members. Deal with students, who wants the signature of Vice-Chancellor/Registrar on various documents like Provisional Degrees, Letter of Recommendation, Reference Letter, Scholarship Forms, and Scholarship Form etc. etc. after verifying these papers with original papers. I also forward students applications, which comes through the respective HODs to the Vice-Chancellor/Registrar and also follow up on that applications. Show less

  • Senior Executive Assistant

    Mar 2007 - May 2015

  • Secretary

    Mar 2007 - Dec 2009
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  O.P. Jindal Global University (JGU)

  May 2015 - now

   Checking emails of the Registrar, flagged urgent emails, which needs his immediate attention and informed him accordingly. Maintaining meeting/ appointment calendar of the Registrar and inform him well in advance (on daily basis) for the same. Drafting reply to various standard emails/ queries received from various stakeholders like Students/ Parents/ Government authorities and replied them after taking Registrar’s approval/ signature.  Entertain students/ parents, listen their queries and redirect them to the concerned person or first point contact to save the Registrar’s and student’s/ parent’s time.  Greet Registrar’s guests on behalf of him and also escort them to his office. After vetting the supporting papers of NFA/Cheques/PO/WO etc. Take Registrar’s signatures on these documents.  It’s my duty to deal with students, who wants the signature of Vice-Chancellor/Registrar on various documents like Provisional Degrees, Letter of Recommendation, Reference Letter, Scholarship Forms and Scholarship Form etc. etc. after verify these papers with original papers.  I also take dictations from the Registrar, typing correspondences, maintaining their appointments & engagements diary, receiving visitors, receiving and dispatching his mails and parcels. I maintain his files, records, movements and other registers manually as well as in the computer. I involved in managing the offices of Registrar of the university and assists them from time to time during the different occasion like preparation of compliance reports for different Government bodies like University Grants Commission (UGC) – New Delhi, Association of Commonwealth Universities (ACU) – UK, Government of Haryana, Bar Council of India (BCI) – New Delhi etc.  It’s my duty to making proper arrangements for the photocopies of various documents as and when the Registrar required, collates and staples the copies of these documents. Show less

  • Chief Manager - Office of the Controller of Examinations

    Mar 2024 - now

  • Senior Manager-Office of the Controller of Examinations

    Apr 2022 - now

  • Manager

    Oct 2020 - Apr 2022

  • Manager

    Mar 2019 - Apr 2022

  • Deputy Manager - Registrar Office

    Mar 2017 - Apr 2022

  • Assistant Manager - Registrar's Office

    May 2015 - Apr 2022

  • Assistant Manager

    May 2015 - Mar 2017
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  O.P. Jindal Global University (JGU)

  -

  Chief Manager - Office of the Controller of Examinations