Experience

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  Nationa power corporation: hq diliman, quezon city

  Jul 1991 - Sept 1998

  Admin. assistant

  • Ensure that office premises and common facilities are well-maintained; Supervise utility personnel.• To recommend and implement strategic plans, policies, procedures and initiatives, building house rules, construction fit-out guidelines, carpark /parking management.• Carries out a variety of clerical duties of allotted division covering typing of correspondence, reports, notes, statements, proof reading of completed typing work, sending faxes, receiving, registering and distributing office mail, retrieving and photocopying of documents, and other allied clerical duties in order to provide an efficient operational/technical support and administration service.• To ensure that the correct operational/technical and administrative material management procedures are being followed in day-to-day running of the division and to provide a comprehensive secretarial services to the division head and his staff. • To developed different types of forms/computer spreadsheets for various statistical records and reports to meet variety of operational and technical requirements. Keeps record of overtime, checking and dispatching of time sheets of divisional staff and ensures that are marked properly. • Perform other related duties which maybe assign. Show less

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  National power corporation philippines

  Oct 1998 - Mar 2003

  Administrative assistant

  • Coordinates and Working as a team with (4) Corporate Specialists in connection with daily work assignment activities.• Codes and encodes data generated by the SVP-COO staff and encode/well-package reports, presentation materials for Management meetings/ conference also maintains files of raw data sheets for distribution and future reference, verifies encoded data and programs against source documents; corrects errors detected and prepares support documents (tabulated) results of Plant status and Transmission Line generated or not generated for statistical trending.• To provide an efficient operational/technical support and administration service to SVP-COO staff.• Liaise of the documents sent for signing, comments feedback and suggestions in different departments.• Perform other related duties which maybe assign. Show less

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  Aramco

  Sept 2003 - Mar 2017

  • Control, co-ordinate and partake in the day to day application of document control to project activities in accordance with departmental procedures.• Ensures proper document classification, sorting filing and proper archiving• Reviews completeness of documentation and prepares document transmittal• Prepares and maintains EDMS and As-built photostat books for detail engineering or construction engineering project, either for in-house use or for onward transmittal to Contractor during project closeout. • Assist in managing other aspects of communication including submission and responses for Technical Query (TQ’s).• Performs document quality check in accordance company engineering document control procedures.• Perform file backup for ensuring proper storage and archiving of electronic registers using EDMS such as ACONEX.• Contribute to Project Management Team or PMT to improved Team’s effectiveness through personal commitment• Prepare engineering project reports, as may be required Show less • Provide strategic/administrative support to Department Manager. This includes scheduling of meetings, appointment, travels, events coordination, logistic, documentation submissions, report preparation/presentation in managing database. • Update maintenance data in SAP with material received / regular review and updates / schedule the delayed jobs.• Perform SAP transactions by undertaking the following activities: Preparation of purchase request for all Saudi Aramco requirements except for IT equipment and office supplies. Preparation of corresponding Purchase Order. Performance of good receipt to initiate payment. Generation of procurement-related data as may be required.• For SAP compliance, gather and maintain vendor information sheet from local vendors/service providers for Saudi Aramco vendors for review & filing.• Perform other related duties which maybe assign Show less

  • Senior Document Controller

    Apr 2003 - Mar 2017

  • Document Controller

    Jul 2014 - Jul 2015

  • Administrative Assistant

    Sept 2003 - Mar 2006
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  Somi impianti s.r.l.(epc) - brunel oil and gas co. (epc)

  Sept 2006 - Feb 2008

  Technical planning assistant

  • Assist the Project Manager in overseeing contractual arrangements and delivery of repairs and construction projects, including: planning and implementation; procurement of supplies, equipment, materials, machine for use in the project site.• Issue of standard and ad hoc reports and registers Archiving of project records in accordance with retention schedules.• Works as secretary to Project manager by receiving and keeping record of telephone calls/messages, appointments, meeting and emails. • Checking/validation/verification of all documentation, including correct numbering, revisions, status, format, title and legibility.• Provide technical assistance support activities relating to the compilation of data related to the compilation and maintenance of a comprehensive synthetic planning database. And provide planning assistant in a Project Controls section during the design and construction projects.• Evaluate construction and refurbishing bids/proposals including, adherence to international standards, fire and electrical codes, bill of quantities (BOQ).• Carry out site inspection and collect field data including photographic record• Data input, drawing and assist in report preparation • Perform other duties as may be assigned. Show less

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  Petrofac

  Sept 2008 - Feb 2011

  Project document controller

  • Process work requests when received.• Maintain the company records and policies• Maintained and update databases of the office on a regular basis.• Prepare professional documents in multiple formats.• Liaise with client and 3rd Parties as required.• Coordinate the asset teams on Interface document flow.• Checking/validation/verification of all documentation, including correct numbering, revisions status, format, title and legibility.• Registration of documentation into the QDMS, with attributes.• Distribution, via QDMS generated transmittal to all internal & external.• Communication link between the manager and the clients.• Document Control Implementation Implementing the Document Control systems and procedures will involve: Use the tools allocated and become familiar with the new document control tool when available.• Perform other related duties which maybe assign. Show less

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  Yanbu aramco sinopec refining company (yasref) ltd.

  Dec 2011 - Jan 2013

  Document controller

  • Utilizes the standard Electronic Document Management System (EDMS) to register, control, distribute, transmit, file and archive project records.• Plans scope of administrative work, establishes priorities and trains personnel to perform their assigned duties in area of responsibility.• To Ensure that pre-established document control requirements are satisfactorily met throughout the duration of the project (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.)• Maintains effective communications with other project team members, the client, and field personnel, to ensure quality, schedule and budget.• Support audits for quality assurance, internal technical reviews, client reviews, and ISO 9000 audits.• Assists with the development of the EDMS database/document base.• Processes a high volume of supplier and/or Saudi Aramco documentation.• Prepares routine documents, using standard word processing, spreadsheets, or other office software as needed to support work activities.• Keeps abreast of department technologies, techniques, and services that are available.• Operates standard office equipment, copiers, and automation tools.• Performs/assists in other general administrative or clerical activities as required• Admin users and group access to Electronic Data Management System (EDMS).• Maintains or provides completed training records to others as required.• Helps develop turnover plan for project records. Show less

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  Sk engineering & construction co. ltd

  Apr 2013 - Jun 2014

  Document controller

  • To Provides support and maintenance of the document control system for large projects.• To Identifies, logs and tracks life cycle of drawings, specifications, RFIs, submittals, and other documents with all revisions.• To Maintain files of engineering drawings, project reports, specifications, proposals, and other related documentation• To reviews documents for accuracy, completeness and correct numbering system.• To ensures documents meet standards for issue.• To prepares process and status reports.• To assigns and monitors document numbers.• To Coordinates with engineering discipline lead engineers to ensure on-time completion of work activities and the implementation of project• Validate information contained in the document, as well as ensure that the document and other files submitted with it are approved by the appropriate superiors.• Monitoring the distribution and use of process and reference documents.• Perform other related duties as maybe assign. Show less

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  Habtoor leighton group

  Mar 2016 - Jan 2017

  Senior document controller

  1. To Leads / Coordinates a team of Document Controllers.2. To Sets up the Document Control system (procedures, processes, templates, applications,etc).3. To ensure runs & administrates the Document Control system for a project or department.4. To First line of contact in the case of an escalation of a Document Control related issue.5. To ensure Gate keeper of the Document Control rules and procedures.6. To ensure clarification, arbitration, technical authority role regarding Document Control issues.Project:MANATEQ-INFRASTRUCTURE-QEZ3 Show less