Bob Allen

Experience

• 

  City of Philadelphia

  Aug 2006 - now

  Responsibilities:- Philadelphia Marathon Weekend Operations Manager, responsible for high-level planning, budgeting, RFP management, vendor management, municipal response, site/layout build and event operations.- Supervision of application review process and permit/license issuance.- On-site logistical and operational support for special events.- Coordination of municipal response for special events.- Management of accounts payable and receivable for the Office of Special Events.- Implementation of various special event educational initiatives and community outreach projects.- Preparation and distribution of formal press releases and communications relating to special events.- Management of international special event research and implementation of event industry best-practices.- Drafting of RFP’s for various large-scale special events, event-related equipment/services and special projects as directed.- Preparation of all formal reports and documents for the Office of Special Events, including budget reports and Five Year Plan.- Management of First Amendment activity permits and municipal response.- Management of hiring and onboarding processes.Recent Accomplishments:- Prepared winning submissions for IFEA World Festival & Event City Award and IFEA Pinnacle Awards (2022).- Implemented updated special event application intake and processing protocols. Show less - Perform functions of Regional Integration Center Coordinator- Perform functionality checks and supply replenishment to ensure readiness of facilities, vehicles, and equipment- Perform field observation duties for various planned events, emergencies, and disasters gathering situational awareness and informing OEM response actions- Coordinate emergency response and resource support at incident command posts and the emergency operations center (EOC) before a full on-call team deployment- Deliver public education and engagement opportunities to increase the readiness of all Philadelphians- Support of public information officer duties, including collection of photo and video- Conduct planning functions for short-fused incidents including inter-agency meetings, written or verbal incident action plans, and other planning products- Serve displaced residents in reception centers and shelters- Coordinate short-term recovery activities at incidents including infrastructure restoration, financial and human service recovery, and public information- Assist in development of OEM plans, including data analysis, content review, and links to OEM operations and logistics functions- Build and maintain relationships with key stakeholders through regular visits at various stations, offices, or other worksites- Conduct neighborhood familiarity tours, increasing awareness of neighborhood hazards, conditions, and assets- Operate equipment including technology and communications, vehicles and trailers of various sizes including commercial vehicles, and other mechanical items all in a safe and approved manner- Support the EMLO program with scheduling, training, quality assurance, procedure writing and implementation, technology and data management, and other project management- Maintain proficiency in agency equipment and technology systems for situational awareness, incident management, data visualization, and alert and warning Show less Responsibilities:- Supervision of permit and license issuance for more than 1,500 special events each calendar year.- On-site logistical and operational support for special events.- Site manager for events taking place at City Hall and Thomas Paine Plaza.- Coordination of municipal response for special events.- Management of accounts payable and receivable for the Office of Special Events.- Implementation of various special event educational initiatives and community outreach projects.- Preparation and distribution of formal press releases and communications relating to special events.- Management of international special event research and implementation of event industry best-practices.- Drafting of RFP’s for various large-scale special events (Phila. Championship Bike Race, Made in America Festival, etc.).- Preparation of all formal reports and documents for the Office of Special Events.- Management of First Amendment activity permits and municipal response.Accomplishments:- Managed City of Philadelphia's response to Occupy Philly protests (2011).- Prepared winning submissions for IFEA World Festival & Event City Awards (2014-2019).- Managed permitting, planning and operations for First Amendment activity in connection with 2016 Democratic National Convention.- Project Manager and primary City liaison for the 2017 NFL Draft Experience.- Managed operations for 2017 & 2018 Philly Free Streets events.- Project manager and operations lead for 2018 Philadelphia Eagles Super Bowl Championship Parade.- Project manager and operations lead for 2018 NFL Kickoff Concert.- Recipient of Managing Director’s Special Recognition Award.- Recipient of PhillyRising Collaborative’s Neighborhood Champion Award. Show less

  • Deputy Director- Operations

    Mar 2024 - now

  • Program Manager - Strategic Planning & Event Operations

    Aug 2021 - Feb 2025

  • Emergency Management Liaison Officer

    Aug 2020 - Aug 2021

  • Assistant Managing Director for Policy & Planning

    Apr 2013 - Aug 2020

  • Special Events Coordinator

    Apr 2012 - Apr 2013

  • Administrative Assistant

    Mar 2010 - Apr 2012

  • Police Communications Dispatcher

    Aug 2006 - Mar 2010
• 

  International Festivals & Events Association

  Sept 2016 - Sept 2019

  Speaker/Presenter

  "How Cities & Events Can Help Solve Reciprocal Challenges"

• 

  Temple University's School of Sport, Tourism and Hospitality Management

  Nov 2017 - Oct 2020

  Guest Speaker

  Event Logistics and Risk Management

• 

  Populous

  Jan 2019 - Feb 2019

  Independent Contractor - Super Bowl LIII
• 

  Populous

  Jan 2020 - Feb 2020

  Independent Contractor - Super Bowl LIV
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  Populous

  Jan 2021 - Feb 2021

  Independent Contractor - Super Bowl LV
• 

  Populous

  Jan 2022 - Feb 2022

  Independent Contractor - Super Bowl LVI