Abdul Muhammad Kassim

Experience

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  Delta Petroleum

  May 2015 - Jun 2017

  Transport Officer

  Transport Officer, Delta Petroleum (U) LtdDuring my tenure here, I managed the delivery of effective transport services of the company in a bid to support business operations.• Undertook routine planning and supervision associated with transport operations including supervising motor drivers and allocating vehicles in accordance with shift rosters, controlling the parking of vehicles and operating communication equipment’s. As a result, all associated precautions for safety were in place which reduced incidences.• Checked vehicles for servicing requirements or damages and arranged their repair or replacement of vehicle or parts which contributed towards increased efficiency.• Spearheaded the installation of vehicle trackers which helped in monitoring and tracking all the vehicle movements when they were in the field and travelling in other locations of business.• Developed and supervised theoretical and practical instructional programs for the drivers hence made sure all logbooks were signed and filled.• Monitored the insurance policies of all company cars, depreciation policies, maintenance and repairs, Driver qualifications and carrying of unauthorized passengers such that all insurance policies are adhered to by all users. Show less

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  ONE PETROLEUM UGANDA LIMITED

  Jul 2017 - Jun 2019

  Stock Accountant

  Stock Accountant, One Petroleum (U) LtdI was responsible for tracking and managing the inventory of the company by implementing and enforcing policies, procedures, adopt appropriate technology, ERP workflows and internal controls.• Prepared financial documents such as invoices, bills, and accounts payable and receivable which helped to make sure all the invoices, payment vouchers are dually authorized.• Completed purchase orders by ensuing they were fully approved by the respective approvers hence all procurement processes were complied with.• Compiled statutory payments such as PAYE, VAT, NSSF and LST in an effective and timely manner; this ensured that unnecessary payments were made such as late fees.• Ensured that all expenses were recorded approved.• Assisted the finance department and senior accounting Officer with various tasks, including preparing budgets, records, and financial statements. Show less

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  Rakai Health Sciences Program (RHSP)

  Jul 2019 - Sept 2021

  Assistant Accountant, Rakai Health Sciences ProgramI supported the Accounting department by performing clerical and accounting tasks such as data entry, processing, and recording transactions, updating the ledger and assisting with audits or fact-checking.• Verified the accuracy and authenticity of accountabilities and other supporting documentations and approvals and supported in the payments processing.• Supported the compilation and filling of statutory taxes and other statutory deductions which are legally liable to the organization for example VAT, WHT, LST, PAYE, NSSF.• Prepared and filed supporting documents for all accounting transactions in compliance with Rakai Health Sciences Program financial guidelines and manual.• Initiated and prepared Mobile Money transactions using Navision and submitted to the cluster Accountant for review and posting on a daily basis.• Cordially responded to enquiries and checks accounting transactions to locate and resolve discrepancies before they are paid to the rightful recipients.• Ensured that the organization got unbiased audit reports by supporting the external auditors in providing the required information and giving the explanations for any audit queries.• Reduced on the number of errors that were being made in the books of accounts by carrying out account reconciliations and maintaining the cashbooks.• Maintained accurate and complete records of all office related work both in physical and electronic files hence improved the company’s management information system. Show less Finance Assistant.Roles and Responsibilities • Participated in drawing of regional & cluster periodic activity work plans and budgets. • Participated in the generation of regional and cluster activity budgets in SHAREPOINT (in relation to the set targets) and follow them up to ensure that they are approved. • Processing payment vouchers in Navision and send them for Assistant Accountant for review and sign off on vouchers.• Prepare regional and cluster requisitions & advances in SHAREPOINT and follow them up to ensure that they are approved.• Managed petty cash at the regional office and cluster offices.• Daily collect accountabilities & supportive documents from regional and cluster field staff for implemented activities for attachment on accountabilities.• Review accountabilities & support documents to ascertain their authenticity before submission. Then reject +/- report all fake accountabilities for appropriate correction.• Compile all authentic accountabilities (at the end of the activity) and attach an activity report (provided by the activity team leader), then have both submitted to accounts after review by the Cluster Coordinator, Regional Managers and Program Manager where applicable. • On a weekly basis, prepare a report on the funds (e.g., Petty cash) received in the regional office showing those dispersed to the regional teams, those accounted for and those whose accountabilities are pending and follow up on staff delaying accounting for funds.• Ensured proper storage of financial accountability documents for the period they were still at the cluster and regional office.• Assisted with all aspects of administrative management, directory maintenance, logistics, assets/ equipment inventory, storage, and management at the regional and cluster offices.• Performed clerical duties for instance filing, typing, and photocopying documents for field and regional teams.• Ensured proper storage of Finance documents at the cluster and regional office Show less

  • Assistant Accountant

    Aug 2020 - Sept 2021

  • Finance Assistant

    Jul 2019 - Jul 2020
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  Danish Refugee Council

  Oct 2021 - Mar 2022

  Finance Assistant

  Finance Assistant, Danish Refugee CouncilI provided assistance in monitoring financial management of the organization in its role.• Established monthly fund requirements and maintained adequate liquidity (cash) levels in the bank and cash safe and as a result, cash flow forecasts were submitted every 25th of the month to the Senior Finance Officer based at the Kampala coordination office.• Provided the financial review of all Purchase Requests (PR) and requested for payments in accordance with the set limit in the area Internal Delegation of Responsibility and Authority.• Verified payment vouchers for all payments in accordance with the set limit the area Internal Delegation of Responsibility and Authority.• Prepared consolidated weekly cashbooks with complete documentations for all the projects for review by Area Manager every Friday of the week• Confirmed that full accountabilities (documentations) were obtained for all expenditures and validity of claims all financial claims.• Ensured compliance with the financial management requirement of donors and that all accounting records were maintained in line with the requirements of donors and partners.• Prepared monthly project funding requests, funding reconciliation and bank reconciliation statements for the project accounts and performed the end of month closure in liaison with other staff.• Updated and maintained a fixed asset register to ensure there was safety and good condition of the company assets. This ensured clear identification and access of the assets. Show less

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  Mott MacDonald (SESIL Project Uganda)

  Mar 2022 - Sept 2023

  Finance Officer

  Finance Officer, Mott MacDonald LimitedI support the organization’s day-to-day financial transactions by managing, processing and troubleshooting various accounts and transactions.• Carried out project monitoring and reporting by projecting forecasts and budgets as well as ensure financial information is readily available. This has led to proper management of budgets and increased availability of support documents for audit purposes. • Effectively managed cash through doing bank reconciliation and ensuring the timely procession of mobile money payments and vendors. This has seen that all bank and cash accounts are reconciled and that all mobile moneys and vendor payments are effected on timely manner.• Availed all sampled documents for auditing purposes and effectively answered Audit queries on Mobile money which has ensured that all support documents were filed both hardcopy and soft.• Assisted in compilation of vendor lists and the preparation of payment vouchers. As a result, all vendor lists are easily accessible when needed and seen that all payment vouchers are prepared as and when they come.• Efficiently operationalized the company’s policies and procedures which in turn promoted health work Ethics.• Reviewed financial documents like staff Activity requisitions, Invoices and Payroll vouchers to ensure completeness, accuracy, and validity before making payments. As a result, this ensured compliance and monitoring and tracking of expenditures according to the Organizations policies and guideline.• Prepared the payroll and ensured that statutory obligations were settled within the stipulated timeline which ensured that late fees were not paid hence saved the organization from making losses.• Supported and participated in the auditing process which encouraged donors to render more support. Show less

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  Infectious Diseases Institute (IDI)

  May 2024 - now

  Accounts Officer

  General Summary: Manage and maintain accounting records, including accounts payable and receivable, general ledger, and other financial data. Reconcile bank statements, and other financial accounts regularly. Prepare and analyze financial statements to provide insights and recommendations to the AccountantResponsibilities and Duties:• Verifies the accuracy/completeness of requests, accountabilities, other support documentations, approvals and support for Mobile money payments processing• Prepares and or reviews monthly journals analyzing financial information used, general ledger accounts, cost centers and project codes for posting in Navision.• Carry out monthly closing process and reconciliation of Mobile money wallets/accounts, timely replenishments, payables, receivables and bank account reconciliations• Reviews accounting documents to ensure accuracy of information and calculations and makes or directs correcting entries. In addition, analyze transactional processes and identify areas where additional accuracies and efficiency can be achieved.• Support the management and tracking of project assets as guided by IDI asset management policy with periodic asset verifications, cash counts and stock counts at IDI and/ or field offices.• Respond to enquiries both internal and external and checks accounting transactions to locate and resolve discrepancies• Identifies internal controls that require improvement and suggests appropriate policy and procedure modifications for improved internal control. Ensures that all financial systems provide adequate audit trail and documentation.• Assists the senior officers obtain support documents, prepares analyses of project accounts for IDI’s mainstream and projects specific audits.• Ensures all Audit paper work is properly archived at the end of each Audit• Review of monthly payrolls• Compilation of VAT reports to Donors Show less