Rayna James

Experience

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  Willex Industrial

  Sept 2008 - May 2016

  Bookkeeper/Executive Administrative Assistant

  Bookkeeper (remote and on site) February 2015 - 2016• Brought books and finances for three years up to date to prepare for possible sale of the companyBookkeeper (remote and on site), May 2010 – June 2012• Reconciled monthly bank statements, reconciled monthly credit card statements, posted journal entries, and entered payroll using Business Edge software Executive Administrative Assistant, September 2008 – May 2010• Assisted in meetings and conferences calls, arranged all travel, scheduled meetings, kept calendar updated• Liaison to customers; processed purchase orders, product quote requests, and weekly statements• Processed bi-weekly payroll, reconciled monthly bank statements, processed weekly deposits• Managed general ledger and reconciled monthly bank statement for China office Show less

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  Rick Bucci CPA

  Jan 2012 - Oct 2023

  Accounting Assistant

  January – April – Present (remotely and on site)• Enter previous years’ financial data for client’s businesses for tax preparation into QuickBooks Premier Accountant and Excel 2010 and prepare Independent Accountants Reports• Create and prepare monthly financial statement worksheets for three hotels • Enter provided budget numbers, link month-to-month spreadsheets together for each department of each hotel, managing and preparing 420 spreadsheets • Create mail mergers for outgoing correspondences and labels for mailings, client folders and tax binders • Sort, log and file incoming tax documents Show less

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  Jay P. Tovey Co, Inc. Builders/Renovators

  Jul 2012 - Feb 2013

  Office Manager/Bookkeeper

  • Managed all aspects of accounts receivables and accounts payables including weekly timecards, weekly payroll, payroll taxes, quarterly sales tax, bi-monthly retirement account payments, monthly health insurance payments, monthly bank statements, credit card statements, line of credit statements, general ledger, and journal entries • Created estimates and change orders, obtained customer approvals, scheduled jobs, created invoices and statements, followed up on work in progress, maintained Builder Trend website for customers• Requested quotes, processed work orders and purchase orders, reconciled invoices with quotes, paid invoices, maintained subcontractor’s insurance documentation, processed and maintained subcontract agreements and hold harmless agreements• Maintained lead safety documentation, prepared documents for workman’s compensation and unemployment audits, managed safety program, and maintained documentation for capital improvement forms Show less

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  Wolfe Architecture

  Feb 2013 - Apr 2015

  Office Manager

  • Managed all aspects of accounts receivables and accounts payables, entered weekly timecards and processed bi- weekly payroll • Reconciled monthly bank statements, generated monthly and yearly financial statements and cash flow reports• Prepared monthly and yearly budgets, kept track of job costs and profit, managed general ledger and posted journal entries as well as adjusting entries using Quick Books Pro 2012 software and Microsoft Excel 2010 • Assisted in assembling proposals and prepared contracts • Served as the informational resource for employee, personnel records, and benefits administration • Worked with outside services to find competitive health, general liability, and professional liability insurance policies • Prepared documents for workman’s compensation and unemployment audits and claims • Scheduled continuing education courses for the Architects to meet yearly CEU requirements, managed office calendar, and managed timesheet templates and other office related forms Show less

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  Nu-Look Collision Centers

  May 2015 - Oct 2023

  Corporate Account Controller

  • Manage all accounting aspects for 18 Nu-Look Collision Shops, 8 LLCs and Corporate • Import data from shops point of sale database (Synergy) into QuickBooks, data enter checks written by shops, process and pay incoming bills • Assist shop managers, customer service representatives and parts managers with any questions and changes in Synergy • Check sales and sales tax in Synergy against QuickBooks on a weekly basis • Check A/Rs between Synergy and QuickBooks and post any write offs and discounts• Process payroll using Paychex Flex and data enter weekly payroll into QuickBooks • Reconcile and pay over 450 vendor statements monthly including vendors, bank, and credit card statements • Check chart of accounts, profit and loss statements, post adjustments and close out month • Serve as the informational resource for employees, personnel records, and benefits administration• General office duties such as manage phones, faxes, incoming and outgoing mail and e-mail, maintain files and filing, purchase office supplies and distribute supplies to shops Show less

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  C Decker & Associates, Inc. and Brynsley Furniture, Inc.

  Mar 2018 - Oct 2023

  Bookkeeper

  • Enter and reconcile data from bank and credit card statements into QuickBooks and QuickBooks online on a monthly basis• Post inventory and other adjustments and close out month and provide monthly financial statements• Provide QuickBooks files to Accountant to pay sales tax and prepare income taxes• Assist in making inventory pricing list for customers using Excel

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  Mr. Glass

  Sept 2019 - now

  Cheif Financial Officer at Mr. Glass

  For Mr. Glass, Ray Sands Glass and Glass Gallery• Manage all accounting aspects, human resources, employee benefits and IT liaison. • Review sales and sales tax in Synergy (Mr. Glass and Glass Gallery) and Mainstreet (Ray Sands)• Review A/Rs post customer payments, write-offs, and discounts. Process and make bank deposits. Process customer credit applications. Review and notarize commercial AIA contracts and progress billing. • Process and pay incoming bills. Reconcile and pay vendor statements. Reconcile bank and credit card statements. Review and submit vendor credit applications. Review and renew yearly insurance policies and various financial agreements. • Maintain inventory and transfer inventory between the shops using excel and make financial adjustments in QuickBooks and Mainstreet.• Review and approve timecards and process payroll using Paylocity, and data enter weekly payroll into QuickBooks and Mainstreet• Review monthly profit and loss and balance sheet statements, post adjustments and close out the month. Produce and distribute internal financial and cash flow statements. • Maintain handbook, assist shop managers with implementing company changes and handling HR issues.• Serve as the informational resource for employees, personnel records, and benefits administration.• Maintain registrations, inspections, and service records for a fleet of 21 vehicles.• General office duties such as managing phones, faxes, incoming and outgoing mail and e-mail, maintain files and filing, purchase office supplies and distribute supplies to shops. Show less