Karen Subran

Experience

• 

  Barry University

  Mar 2007 - now

  • Manage program operations, including the Occupational Therapy Sharepoint site for faculty/staff resources, OT 411 Canvas site for general program information, and Colleague system for student registration.• Oversee OTCAS for graduate applications by screening applicants, verifying information, coordinating interviews, and resolving application discrepancies.• Serve as the primary liaison for prospective students, addressing inquiries and providing guidance on OT as a career choice.• Supervise day-to-day office operations, personnel, and resources allocation to support strategic initiatives.• Manage official communications regarding application and acceptance statuses and participate in admission committee meetings.• Coordinate marketing efforts, including managing orientation, recruitment efforts and OT webpage Show less • Support an integrated multi-channel strategy of outbound programs for the Barry Fund (direct mail and digital marketing) and inbound programs (websites, giving forms) that engage donors.• Examine and update Barry University's University Advancement webpages and collaborate with the webmaster on changes.• Collaborate with Associate Vice President of Alumni and Donor Relations to strategically plan and execute University Advancement events.• Coordinate and scheduling and production of the work of writers, designers, and photographers for annual donor publications and the Barry University Magazine.• Collaborated with videographers on the text gathering for scripts, scheduling, and production of videos, ensuring project objectives for quality and deadlines were met. • Oversee the events communication plan and social media plan in collaboration with the Associate Director of Alumni and Donor Relations.• Manage and maintain the inventory of all promotional materials needed for all alumni and donor gifts• Coordinate shipping of collateral and promotional items to alumni and donors.• Manage University Advancement's Flickr Account Show less • Collaborate with stakeholders to ensure timely completion of deliverablesby engaging vendors, clients, and team members.• Facilitate cross-functional collaboration among executives, departmentheads, and team members to establish project parameters and conductcost-benefit analysis.• Act as a liaison, managing records and serving as a point of contactbetween clients and internal departments, collecting materials and budgetinformation ranging from $1,000 to $100,000, while keeping stakeholdersinformed and updating project plans as necessary. Show less • Led strategic decision-making and project planning to control milestonesand deliverables, while managing limited information and tight timeconstraints, resulting in being the highest producing project manager onthe team and successfully closing out the most projects, with a track recordof completing 5000+ projects overall.• Effectively interacted with clients, incorporating feedback and presentingupdates, while collaborating with the project team to define scope,timelines, and requirements.• Prepared and managed overall project plans, coordinated project teams,and optimized resources to ensure the successful delivery of projectelements. Show less

  • Administrative Specialist

    Aug 2024 - now

  • Project Manager

    Sept 2006 - now

  • Project Manager

    Jul 2023 - Apr 2024

  • Account Manager

    Aug 2015 - May 2023

  • Project Manager

    Sept 2007 - Jul 2015

  • Production Manager

    Mar 2007 - Aug 2007