Mariko Naito

Experience

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  TMF Group

  Aug 2006 - Apr 2017

  Admin Associate

  Administrative Associate (2012 – 2017)• Personal Assistant to National Managing Director • Provision of director’s scheduling and high-level administrative assistance (e.g. documentation, contact management, travel arrangements, research, expense etc.)• Translation (from English to Japanese)• Implementation of global and regional strategies• Office lease management including contract renewal negotiation and office layout change projects• Facility management including vendor selection or change, cost comparison and induction• Training of other administrative staffAdministration Service Officer (2006 – 2012)• Service delivery to clients (e.g. book-keeping, accounts payable, tax & social security documentation, contract management, translation, contact point for regional office and necessary stakeholders)• Office administrator (taking calls, logistics and provisions, and documentation)• Personal Assistant to National Managing Director Show less

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  Tranby National Indigenous Adult Education & Training

  Nov 2017 - Nov 2018

  Volunteer Administrative Assistant

  Working at administration office; documentation, preparation for events, student records management

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  Regeneus Ltd

  Apr 2018 - Jul 2019

  Project Assistant

  • Cultural mediator/communication management - Interpreter between Japanese and Western business customs• Research assistant – coordinating and producing a range of materials including;✓ Updating authority's activities about guidelines, official clinical trials in Japan, and the status of newly applied regenerative medicine official approval✓ Finding out a key competitor's information✓ Proving a hypothesis correct regarding clinical trial and manufacturing✓ Looking for procurement domestic source and CMO, contract manufacturing organisation✓ Supplier initial selection, cost comparison, and analysis• In-house translator - focusing on a range of topics including;✓ Field of human stem cell therapy (adipose tissue-derived MSC, mesenchymal stem cell)✓ Japanese Pharmaceutical Act and Ministry orders✓ Biological materials, Good Manufacturing Practice, Good Cell and Tissue Practice, Regulations for Buildings and Facilities for Pharmacies etc., Guidance on the Manufacture of Sterile Pharmaceutical Products by Aseptic Processing✓ Official approval reports of regenerative medicines in Japan Show less

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  Wesley Mission

  Aug 2020 - Dec 2020

  Volunteer Assistant
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  Adobe

  Jul 2022 - Jan 2025

  Executive Assistant

  • Personal Assistant to Senior Director of Customer Experience- Provision of director’s scheduling and high-level administrative assistance (e.g. assembling notes, meeting&travel arrangements, expense, guest relations etc.)- Inhouse newsletter editing and issuing- Event organisation (e.g. diversity, townhall with VPs, CSR activity, employee engagement and offsite)• Provision of team administration to Customer Experience, R&D and Font Design- Hardware purchase, repair request and inventory, mobile phone arrangement, creating and managing automation process)- Travel budget control collaborated with operation manager and finance- Vendor onboarding process between vendor and vendor management officer - Bridging internal communication to other admins, facility, reception and security officer Show less

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  Amazon Web Services (AWS)

  Jan 2025 - now

  Executive Assistant