Ayesha Y.

Experience

• 

  San Diego State University

  Sept 2007 - Dec 2009

  Project Coordinator

  •Kept and maintained project files.•Generated monthly progress reports.•Oversaw tracking system for projects.•Answered phones and directed calls.•Managed incoming mail.•Ordered and maintained supplies.•Made PowerPoint presentations.

• 

  Ashford University

  Feb 2010 - Oct 2011

  Admission Counselor

  • Conduct student appointments to identify students' educational goals and discuss course and program information to potential students.• Provide information, advice and guidance about a range of issues, such as careers, education, and employment opportunities.• Assist potential and/or current students in understanding their financial obligations while partnering with students’ assigned finance advisor.• Use professional knowledge and perspective to relate to new and potential students to establish professional rapport and add to the student experience.• Monitor student participation and progress through the enrollment process to ensure that students are in alignment with University policies.• Utilize critical thinking and problem solving skills to address and resolve student issues and ensure a positive student experience. Show less

• 

  National Diversity Council

  Mar 2012 - Mar 2013

  Project Coordinator

  •Planned special projects and kept proper planning documentation.•Ensured all commitments are met in accordance to the goals and objectives of the project.•Prepared reports on project financial aspects and progress.•Managed and coordinated activities.•Managed project closure activities.•Coordinated all relevant departments’ activities to ensure smooth flow.•Utilized marketing sales and public relations to gain corporate partners and sponsorships.•Assisted in the preparation of staffing, support plans and facilitated forward momentum of each project phase.•Analyzed competing priorities, financial/resource constraints and schedule considerations to determine costs and benefits of requests.•Worked collaboratively with internal and external teams to ensure successful project outcomes. Show less

• 

  The Methodist Hospital System

  Mar 2013 - Dec 2016

  •Worked in coordination with the project administrator and managers to complete projects. •Served as a point of contact from project initiation to completion.•Worked with project team members, clients and vendors to coordinate activities, provisioning, setup, installation, and testing.•Worked under the supervision and guidance of the assistant project manager; became proficient in many project strategies from them.•Allocated resources to various departments and managers as per their needs and requirements.•Monitored and managed post-award grant deliverables to ensure timely and complete filing of progress reports and associated documentation.•Analyzed and monitored project reports to sort out issues.•Maintained organized records of successful collaborative projects and participants.•Communicated results clearly and concisely and provided progress reports in an organized, consistent manner.•Maintained and documented reports on a daily basis regarding the projects assigned to various departments; progress, schedule, budgeting and forecasting.•Assisted in the preparation and coordination of business development materials and activities for the RNACore. •Assisted financial team in their efforts to maintain and accurately process billing records and budgeting for the RNAcore.•Assisted in writing SOPs and FDA and other regulatory required documentation.•Utilized Word, Excel, Outlook, Project, Visio and PeopleSoft. Show less ·Assisted Clinical Trial Managers (CTM) with managing clinical trials per applicable regulations, institutional policies, ICH-GCP E6, and IRB protocols. ·Assisted CTMs with monitored enrollment goals, modify recruitment strategies, and oversee quality assurance on ongoing protocols. ·Assisted CTMs with the tacking of Standard Operation procedures (SOP) for research coordinators.·Worked with regulatory specialist to assess protocol and regulatory compliance of data source documentation, participant records, and reportable adverse events. ·Reconciled financial reports, invoicing and payments across studies and physician organizations.·Assisted with proper storage of medical devices for selected clinical trials. ·Conducted Proper record keeping of closed clinical trials to keep in line with regulations. ·Conducted recruitment of research personnel requiring J-1-Visa and H-1B sponsorship. Show less

  • Project Coordinator, Dept. Cardiovascular Sciences and RNAcore

    Aug 2014 - Dec 2016

  • Project Coordinator - DeBakey Heart & Vascular Center

    Mar 2013 - Aug 2014
• 

  Baylor College of Medicine

  Jan 2017 - May 2017

  Project Management Intern

  • Uses data analysis, reporting tools, and process improvement skills to assist project analysts in implementing new processes.• Utilizes lean six sigma methodologies in improving current processes.• Applies change management strategies to ensure smooth transitions into new process improvements.

• 

  Axiom Medical

  Jun 2017 - Oct 2018

  Implementation Project Manager

  •Manages onboarding and implementation projects from initiation to completion or handoff to operations.•Conducts weekly implementation meetings with necessary teams/individuals to complete required tasks for the onboarding process.•Ensures “go live” date is met or changes are communicated to the client/Axiom team.•Completes and validates all data required for set up; received from the client and entered into Axiom software systems.•Coordinates rollouts with team and confirms completion.•New client packet mail outs and supplies sent and tracked.• Coordinates with multiple departments to ensure smooth onboarding process; departments will include Customer Service Nurse Client Liaison and Occupational Health Programs, as well as other departments. •Conducts project evaluation review to assess how well the project was managed.• Conducts quarterly reports for the executive team to monitor the progress of overall implementation process.•Creates and monitors overall progress and use of resources, initiating corrective action wherenecessary. Show less

• 

  Veterans Evaluation Services

  Feb 2019 - Jul 2020

  Compensation Claims Case builder

  •Review MDE request (2507) sent by the VA, and process accordingly.•Check Veteran’s previous cases for overlapping information and other issues. •Draft and submit clarification inquiries to the VA, to better understand the information contained, or resolve any inconsistencies that exist, within the MDE request. •Enter data into EMS for providers to be able to utilize during and after the MDE. •Ensure providers have the necessary documentation and medical records to properly complete the MDEs. •Research medical conditions and new information when necessary. •Identify and include all relevant worksheets and diagnostics requested by the VA. •Appropriately draft and format questions the VA would like the providers to address.•Communicate with other departments to share relevant information when necessary Show less

• 

  Baylor College of Medicine

  Nov 2020 - Jun 2022

  • Senior Coordinator, Program Management - Office of Institutional Diversity, Equity and Inclusion

    Jul 2021 - Jun 2022

  • Senior Coordinator, Business Operations - Center of Excellence in Health Equity, Training & Research

    Nov 2020 - Jun 2022
• 

  Houston Methodist

  Jun 2022 - now

  Foundation Program Manager