Olga Khnusyan

Experience

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  Eventica

  Sept 2006 - Jan 2008

  Personal Assistant / HR

  • General responsibilities of a Executive Assistant to the CEO of the company & HR manager (travel arrangements, maintaining the meetings schedules, arranging phone and video conferences, etc.)• Accounting and banking operations (corporate and private)• Bank reconciliation • Petty Cash• Debtors chasing • Invoicing• Developing and maintaining positive relationships with suppliers and service providers, as well as with potential clients & sponsors • Organization of the events Show less

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  Thomson Reuters

  Sept 2011 - Nov 2014

  • General responsibilities of an Executive Assistant to the VP of the company (complex travel arrangements, arranging and maintaining complex multinational meetings schedules as well as phone/video conference calls, organizing and maintaining contacts database)• Expense reports preparation and submission• Invoicing• Taking minutes at the team meetings• Presentations preparation• Developing and maintaining positive relationships with suppliers and service providers in the global multicultural environment• Participating in the organization of the events• Project Management support to the Product Development team (coordinating teams across few regions, providing the follow up reports and escalating issues when deadlines are not met)• Providing new starters with all essential information and support during their first weeks• Providing administrative support to all teams members when required• Supporting the strategy team by implementing research tasks and reports across MENA, S.Africa and Russia Show less • General responsibilities of a Personal Assistant to the MD of the company (complex travel arrangements, arranging and maintaining complex multinational meetings schedules as well as phone/video conference calls, organizing and maintaining contacts database)• Expense reports preparation and submission• Invoicing• Stationery and office supplies stock maintenance• Presentations preparation• Developing and maintaining positive relationships with suppliers and service providers in the global multicultural environment• Participating in the organization of the events• Creating and maintaining monthly project management reports (incl. estimated revenue numbers for all projects as well as individual (employees) hours and revenue numbers, utilization reports (team and individual), P&L analysis.• Providing new starters with all essential information and support during their first weeks• Providing administrative support to 12 team members when required• Working with few project management, trading and invoicing tools (Agresso, Clarity, Trust, Siebel, Thomson One, MarkView 170)• Regularly participating in the various training programs and internal company courses on new tools and resources. Show less

  • Executive Assistant with HR functions

    Jun 2013 - Nov 2014

  • Executive Assistant/Project Coordinator with HR functions

    Sept 2011 - Jun 2013
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  Garden of Ayden

  Dec 2014 - Jun 2015

  Personal Assistant to Founder / CEO (temp - volunteering job)

  • Assisting in preparation of the business presentation for the potential investors• Organizing and creating various databases• Creating documents, guides and materials for the business• Assisting in various tasks as a private assistant (bookings of the restaurants, picking up a child from school etc…)• Assisting with obtaining visas for the household staff• Taking notes during investor meetings• Scheduling meetings• Preparing detailed travel itineraries (including flights, hotel bookings, car rentals, maps, navigation coordinates etc…)• Solving technical issues with office equipment (printers, computers etc)• Setting up necessary systems and programs on business computers• Creating backup drives (with music, photos and videos) for the Founder • Sorting out the issues with IPhone and Blackberry phones and setting up email accounts and other applications as required• Maintaining the stock for the office stationery Show less

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  Nextcare

  Apr 2016 - Aug 2019

  Executive Assistant / Project Specialist to RCEO and RCOO

  • Managing a variety of different projects related to the business• Organizing and managing top management meetings• Taking minutes, providing reports and action point’s reports• Preparing variety of presentations for the RCEO and RCOO• Following up on action points and projects deliverables, making sure the projects are finalized in timely manner• Organising our global partners visits and events• Providing analytical studies (CBA analysis) for new projects in various countries.* Working on a few HR projects alongside HR team, including developing the upgraded onboarding processes, employee journey tracking reports, HR employee guides and so on. Show less

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  Advaita Group

  Jan 2021 - Aug 2023

  Personal Assitant to the CEO / Office Manager

  General responsibilities of Personal Assistant and Office Manager

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  Confidential Corporate Services

  Sept 2023 - now

  Human Resources Advisor

  Establishment of HR department including creation of all processes and policies.