ROBIN OMUSULA ABAKALWA

Experience

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  Kenya Defense Forces

  Jan 2009 - Aug 2017

   Procurement and contract management  Inventory and warehouse coordination and management.  Category and asset management  Procurement and contract management  Strategic sourcing and order fulfillment  Performance and operations management  Quality control and materials management.  Logistics and Distribution management  Emergency Response and preparedness  Security associate and security management.  Coordinating with both internal and external customers to ensure appropriate product selection. Preparing Review/updating supply chain practices in accordance with new or changing environmental policies, standards, regulations, or laws.  Selecting transportation routes to maximize economy by combining shipments or consolidating  warehousing and distribution  Ensuring inventory accuracy by reconciling stocks, verifying inventory computations through available stock comparison, investigating, reporting discrepancies, and rectifying errors.  Collaborating with production supervisors in conducting cycle counts, and inspecting stock items for damages and short expiries, increasing accuracy.  Utilizing the SAP inventory control system in filling and transacting work orders, purchase orders, and sales orders to maintain an updated access/excel database.  Streaming daily operations by organizing and arranging stock items and finished goods to maximize adherence to the FIFO (First In First Out) rule for all transactions and executed distribution plans. Show less  Ensuring adequate availability of provisions by handling procurement and provisioning processes per the set guidelines, boosting operational efficiencies.  Controlling warehouse maintenance activities, including materials handling and stock management, minimizing loss of items.  Increasing overall staff productivity by handling overall logistics for peace and war operations per laid down procedures, maximizing efficiency.  Heightening transparency and accountability by developing, upholding, and submitting periodic records on stock, dispatches, and stock adjustment, enabling seamless referencing retrieval, and decision-making.  Overseeing accurate weighing, storage, packaging, pallet height, and cleanliness of materials in compliance with KDF procurement and stock management guidelines.  Guarantying compliance with BOMs by assessing minimum stock levels to facilitate timely production, re-order, and delivery of proposed quantities, maximizing overall staff productivity.  Maximizing operational efficiencies by supervising stock audit and inventory management to guarantee the availability of essential supplies, while establishing and rectifying stock variances. Show less

  • Corporal - Supply Chain Assistant

    Apr 2013 - Aug 2017

  • Storeman

    Jan 2009 - Apr 2013
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  Kenya Defense Force

  Aug 2017 - Dec 2017

  Sergeant - Supply Chain Manager

   Developing material costs forecasts or standard cost lists.  Appraising vendor manufacturing ability through on-site visits and measurements.  Negotiating prices and terms with vendors, or freight forwarders.  Monitoring supplier performance/assets to assess ability to meet quality and delivery  requirements.  Documenting physical supply chain processes, such as workflows, cycle times, position  responsibilities, or system flows.  Analyzing inventories to determine how to increase inventory turns, reduce waste, or  optimize customer service.  Coordinating with procurement to manage activities related to strategic or tactical  purchasing, material requirements, planning, and inventory control, warehousing, or  receiving.  Designing, implementing, or overseeing product take back or reverse logistics programs to ensure  products are recycled, reused, or responsibly disposed.  Evaluating and selecting information or other technology solutions to improve tracking and  reporting of materials or products distribution, storage, or inventory.  Developing procedures for coordination of supply chain management with other functional departments Increasing customer satisfaction by ensuring timely complaints resolution through extensive investigation, solution development, report generation, and offering recommendations to top management.  Building and establishing rapport with vendors and suppliers by identifying and initiating business relationships and partnerships while managing and negotiating contracts.  Cultivating solid relationships with key internal and external stakeholders, resulting in streamlined procurement and supply processes.  Utilizing systematic approaches to sourcing, storing, and distributing goods to various departments while undertaking quality checks on goods when receiving and dispatching Show less

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  Kenya Defence Force

  Dec 2017 - Aug 2020

  Supply Chain Coordinator

   Maximizing staff productivity by ensuring effective communication with vendors and customers to guarantee Collaborating with suppliers and inventory planners in ensuring the accurate movement of international goods while ensuring the arrival of goods within the required timeframe Creating and implementing customs and border protection for various security programs, and guaranteed compliance Leveraging research and analytics expertise in investigating import and export laws and procedures Designing and implementing departmental SOPs to ensure compliance with ISO guidelines, and generating reports for submission to government agencies. Partnering with ISO team leaders in conducting audits on various processes while upholding expert knowledge of all custom regulations, increasing performance efficiency. Coordinating safe and cost-effective means of transportation for customer goods by collaborating with managers in analyzing the best means of transport for products per customer requirements Guarantying maximum compliance with trade regulations and changes by offering training and mentorship to employees on import processes. Show less

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  Kenya Defense Force

  Aug 2020 - May 2023

  Monitoring and Evaluation, Strategic Sourcing, and Buyer Commodity

   Discovering profitable suppliers and initiate business and organization partnerships. Establishing potential suppliers by tendering, and pre-qualification, and maintain a cordial relationship with them to enhance the efficient running Building and maintaining strong relationships with internal and external key stakeholders Managing contracts from managing agreements from the creation through to execution and to the eventual termination of the contract. Oversee daily reconciliation of cash customer accounts through the daily sales reconciliation, bank a/c statements reconciliation and debtor’s status report Category Management, this enables us to focus on opportunities for consolidation and efficiency. Inventory Management, by using a systematic approach to sourcing, storing, and distributing goods to different departments. Providing historical records by maintaining records. Finalizing purchase details of orders and deliveries; ensuring all payments are made on time. Quality checks on goods when receiving and dispatching within the Kenya Defense Force. Partner with data processors to manage the logistics database with accountability Facilitating project success by developing and reinforcing monitoring, inspection, and evaluation procedures, assessing impact indicators, maintaining expenditures and progress tabs, and offering improvement recommendations. Streamlining office operations by designing and implementing effective data collection, entry, and analysis tools and a monitoring and evaluation system that tracks input, outputs, and effects. Designing Monitoring and Evaluation plan  Developing Training plans and Schedules  Tracking project inputs and outputs  Ensuring that there is compliance on SOPs  Data quality assurance  Verification of processes and documents Participating in the budgeting process Show less

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  Kenya Defense Force

  May 2023 - Aug 2024

  Senior Category Manager

   Leading the development and implementation of proper purchasing policies, controls, SOPs and processes.  Developing, implementing and improving business planning capabilities by understanding and challenging market demand. Spearheading improvements to the current purchasing system that will improve vendor relationships, lower the cost of doing business and improve the turnaround time of orders. Collaborating with the Warehouse Manager to develop metrics for gauging inventory level needs and then maintain those levels throughout the year Leading all negotiations in the purchase of supplies, equipment, materials and services for the business in accordance with company purchasing policies and budgetary restrictions. Representing the company in negotiating contracts with our vendors to guarantee the best prices for products procured Utilizing key information such as market & economic trends, product acquisition price, transport, storage and delivery costs to advise the final product prices. Creating proper forecast reports for planning purposes in line with market demand and sales performance.Identifying and evaluating operational risks such as supply, quality, safety, environment, security and regulatory compliance.Maintaining and developing operations performance by implementing KPIs & continuous improvement systems. Analyzing, developing and monitoring performance quality measures for the department Recruiting and managing a motivated and aggressive team to deliver the purchasing mandate Show less

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  Kenya Defence Force Wellness Centre

  Aug 2024 - now

  Strategic Sourcing Specialist

  A **Strategic Sourcing Specialist** plays a crucial role in an organization's procurement process, focusing on optimizing the supply chain to improve efficiency, reduce costs, and enhance supplier relationships. Here’s an overview of their key responsibilities:1. **Supplier Identification & Evaluation**: They research and identify potential suppliers, evaluating them based on quality, cost, reliability, and alignment with company needs.2. **Cost Savings & Negotiation**: A significant part of the role involves negotiating favorable terms and prices with suppliers to achieve cost savings while ensuring quality standards are maintained.3. **Supplier Relationship Management**: They foster strong relationships with suppliers, resolving issues, managing performance, and ensuring that the organization receives the best value from its partnerships.4. **Market Research & Analysis**: They continuously analyze market trends, supply chain risks, and potential new sourcing opportunities to maintain a competitive edge.5. **Contract Management**: They help draft, review, and manage supplier contracts to ensure compliance, mitigate risks, and secure long-term benefits.6. **Cross-Functional Collaboration**: They work closely with departments such as production, logistics, finance, and legal to align sourcing strategies with business objectives.7. **Process Improvement**: They continuously assess and improve procurement processes and sourcing strategies to drive efficiency, enhance sustainability, and ensure best practices.8. Risk Management: The role involves identifying risks related to the supply chain, such as disruptions or supplier financial instability, and developing strategies to mitigate those risks.In summary, Strategic Sourcing Specialists aim to drive value by optimizing procurement processes, minimizing costs, and ensuring supply continuity, all while aligning with the organization's long-term goals. Show less