Muhammad Naseer

Experience

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  Platinum Industries PVT

  Dec 1996 - Jun 2007

  Accounts/Logistic Officer

  To prepare monthly cash Flow Statement with analyzing and reporting to changes in working Capital for managerial forecast.Preparation of budget for Convocation & various Seminars.Preparation of Stock / Sale Reports on weekly, Monthly & annual bases and analyzing the actual stock position to the budgeted.Preparation of monthly / quarterly schedule such as advance & accrued expenses.Prepare Bank as well as stock reconciliation and forward it to Manager Accounts and to top -- level Management.Some knowledge/experience of checking/maintaining vehicles/equipment.Assist teams in loading and unloading of team vehicles and trailers.Arrange for the collection and delivery of equipment.Ensure goods are stored correctly to minimize possibility of damage or deterioration.Ensure appropriate safety standards are maintained in the stores and vehicle storage area.Ensure all goods and hazardous chemicals are stored as per health and safety requirements Show less

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  UN-Habitat (United Nations Human Settlements Programme)

  Jun 2007 - May 2010

  Finance Assistant

  Maintenance of finance and complete record keeping.Maintaining complete accounts and related record keeping.Using prescribed format for maintaining finance/account and related work of project.Monitoring accounts, acquisition, disbursement, etc.Incorporating advance request, budgets, etc. of project.Meeting all related deadlines.Handling all project expenditures.Maintenance of claims.Amicable management of project bank account(s)Development budget sheets according to work plan.Development of quarterly advance requests.Preparation of monthly, quarterly, and annual statements.Assistance for purchase & procurement.Disbursement and related work.Maintenance of all records and files related to banking, finance and accounting. Show less

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  UN-Habitat (United Nations Human Settlements Programme)

  Jan 2012 - Nov 2013

  Operations (Admin & Finance)

  Coordinate, develop, implement and maintain all the administrative and financial support required to the projectsProvide accurate budget and expenditure report to the managementPrepare and review admin, finance and procurement documents, reports and recordsMaintain staff attendance, leave record, purchase requisitions, travel authorizations and maintain the relevant informationManage petty cash vouchers and preparing payment vouchersPrepare forecast for the expenditure every month in the respective budget lines as per the budget limit provide by country officeHandle all the project expenditures on a daily basis and ensure that the disbursement voucher and supporting documents are attached with every payment.Assist in procurement, collecting of quotations, generating of supply requests.Provide logistic assistance and support, coordinating transportation, Communication and accommodation.Facilitated security issues liaising with DSS and the local police officers of the district of Jacobabad.Ensure adherence to UN-HABITAT operational policies, procedures and standards of conduct. Show less

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  Sungi Development Foundation

  Mar 2014 - Feb 2015

  Asst. Finance & Admin Officer

  Posted Bank, Cash, Journal vouchers in the books of accounts and “ACCPAC International Accounting” software.Donors’ Reporting.Prepared Adjusted Trial balance, Bank Reconciliation, reconciling subsequent position showing in trial balance and financial reports.Prepared the aging analysis of Payables and receivables and preparing the ledgers of creditors and debtors.Deduction of Income tax at source from suppliers and deposited into treasury within a Week and preparing the aging analysis of income tax deduction and reconciling with trial balance.Preparing and maintaining Bank book, cash book, and cash flow statement on daily and monthly basis.Prepare forecast for the expenditure every month in the respective budget lines as per the budget limit provide by country office.Prepared budget of location on quarterly basis and preparation of total spending of Programs operating at location and coordinating with relevant managers for over or Under spending and finally reporting to finance manager and donors.Processed petty cash transactions on daily basis. Ensured petty cash is replenished on time to meet daily cash needs and safely kept cash during and after the office hours.Preparation of cases for payments, cheques, bookkeeping and maintaining financial record.Timely Prepared and maintained all office level financial records including preparation of vouchers, handling cash, dealing with bank,Preparing of financial feedback report.Maintained cash book on daily basis, Updated cash books daily with proper reconciliation of closing balances.Prepared and updated monthly accruals register, track payments and follow up. Reviews with the objective of gaining a clear understanding budget guidelines and instructions spendingProvided training to program staff on financial management for events and field level expenses made for program activities. Show less

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  World Learning

  Feb 2015 - Apr 2017

  Finance & Admin Officer

  Allocation of duties to drivers upon receiving approved and security cleared travel requests (TRs).Coordinated with rental vehicle vendor regarding the timely arrangement of rental vehicle for project activities.Managed all travels as per standard procedures, arranging ticket and hotel bookings, including airport picks/drops update proper Travel Tracker and share log to management on weekly basis.Successfully and timely arranged boarding and lodging of staff, visitors, Govt. officials, ensure Hotels are greenlighted by Security clearances Advising employees about their flight details and hotel booking arrangements, fleet management and communicate/coordinate with relevant staff for further arrangements.Timely arrangements of vehicles for routine office and field activities, ensured all vehicles are road worthy and maintenance work is done timely, ensure vehicle policy and safety security policy implementation.Proactively managed the Responsible for the timely fueling of vehicles with keeping its proper record, Monitoring the fuel consumption, checking of vehicle log books on daily basis.Ensure availability of First Aid Kits, other kits and fire safety equipment’s are up to date in each office vehicle processing of all the documentation related to office vehicles i.e. vehicle check list, maintenance record, token taxes, vehicle registration with Excise & Taxation Department keep update the renewal of vehicle papers.Preparation and Submission of weekly/monthly reports related to staff travelling, vehicles, fuel, Fleet Management, Generator running and driver overtimes.Received, log and follow-up on requests from staff for space, accommodation and supplies.Timely accomplished all assigned, work with program staff and provide assistance in organizing trainings, this includes venue selection, bookings, arranging transportations, accommodation etc. Show less

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  World Learning

  Jan 2018 - Jul 2019

  Logistics Associate

  Responsible to draft/finalize the tender documents, framework agreements (i.e. Invitation to Bid, Request for Proposal and Request for Quotation) based on the nature of requirement process. (Office Supplies, Office Stationery, Printing, Car Rental Services & Health Life Insurance, Drinking water etc.Arrange Procurement Committee Meetings in consultation with Logistics department for bidding, taking minutes of meeting during and recording of discussions & recommendations made by the committee, finalizing the process of procurement by tender opening, financial evaluation of received bids, supporting in quality check process to present management for decision making as to which vendor can deliver the required goods/services under the “best value for money” principleLiaise with program team and other departments for BOQs/Specifications/TORs.Responsible to monitor status of current requisitions; liaise with vendors to ensure quality and timely delivery of goods and services. Checking invoices, goods received inwards and delivery documents and payment instructions.Responsible for preparing purchase orders and procurement contracts and liaising with internal and external stakeholders i.e. management and suppliers for signing & executionResponsible to update contract follow up, a document maintaining log and status of all the procurementResponsible for all issues highlighted by internal audit relating to all procurements and provide all required info and their solutions accordingly.Responsible to prepare/receive reception vouchers and completion certificates for further processing.Responsible for payment processing of all procurement contracts and their filling and scanningResponsible to keep record and update supplier list in database and in hard file.Identification of potential risks associated with suppliers and markets, immediate reports in case of any conflict of interests or disputes. Show less

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  Muslim Hands

  Nov 2019 - now

  Coordinating with hiring managers and senior management for ensuring all hiring requests are completed according to HR policies and procedures Managing recruitment cycle for all vacant positions i.e. (JDs preparation, sourcing, screening, elements of longlisting, organization/scheduling of testing and interviews, finalizes selection, minutes of general-service recruitments, undertakes background checking, salary negotiation, job offer, rejection letters, and issuing of employment contracts).Reviewing recruitment policy and procedure for improvement to meet compliance and quality in recruitment process.Work on Human Resources Information System (HRIS) and liaison with IT person for updates and resolve technical issues. Planning and conducting new employee orientation for promoting positive attitude/impressions towards organizational culture and that they have all in-processing information completed.Leading the process of employee performance management.Ensured all employees are registered to entitled benefits (health/life insurance, EOBI, etc.)Managed staff benefits, leaves and medical records, payroll reports, salary reviews etc.Ensured staff tracking system i.e. probation, recruitment, staff list or any other tracking sheet required by supervisorEnsuring HR files are maintained with all necessary documentation in accordance with field office and audit requirementsPrepare reports relating to staffing (documentation, recruitment, training, grievances, performance evaluations etc.Visit area offices for HR audit on regular basis. Provide assistance to Senior Manager HR in complaints, grievance & governance matters. Provide administrative & technical support to the timely processing, recording, completion, monitoring, maintaining and processes covering the Human Resources Management service lines in accordance with Organization’s HR rules, regulations and policies for optimal employee and talent. Show less Implemented internal control procedures, according to defined policies and procedures. supporting to ensuring that IT and management systems operate and function correctlyEnsure the agreement with service providers and timely processing of invoices, i.e. rented vehicles, office building & office supplies Purchase & maintain stock of stationary, office cleaning material and kitchen groceries.Management and maintenance of office building, warehouse and other equipment in order.Maintained and updated the centralized contact lists; including staff, partners, project related government and external stakeholders.Preparation of documents required for international staff and visitor permits, NOCs, and other related government requirements related to administration.cross verified attendance sheets duly approved by the program staff and verified with participants CNIC.Maintained inventory records, inventory/stock management at office and warhorse, ensured office equipment kept functional and stocked with required supplies (toner, paper, stationary, Training Resource material etc)., ensure proper record of equipment, maintenance and office furniture & suppliesReviewed and verified bills received for facilities; including utilities, maintenance, provision of standard supplies, new furniture or equipment.Verification of necessary documents for claims (travel & over time) processing. Completed payment documents in compliance with defined policies, procedure and audit requirements.Maintaining monitoring systems, to check the status of pending requests and approaching deadlines. Show less

  • Human Resources Officer

    Apr 2020 - now

  • Admin & Finance Officer

    Nov 2019 - Apr 2020