Aimee Barwick

Experience

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  Credit Suisse First Boston

  Apr 1998 - Aug 2001

  Executive Research Assistant to Managing Director

  • Manage significant financial projects as directed by the Managing Director, Mergers and Acquisitions UK.• Provide critical analysis, timely and accurate advice by reviewing briefs, due diligence documents and correspondence and resolving potential issues.• Oversee the efficient management of correspondence• Liaise with senior staff regarding operational conflict of interest issues, preparation of written materials to ensure timeliness and quality standards.

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  Coca-Cola Amatil

  Nov 2001 - May 2002

  Human Resources Officer
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  BLD International Fashion Agency

  May 2002 - Nov 2003

  Fashion Wholesale Sales

  Preparing collections and working with MaxMara in Italy to preview collections to department stores such as Harvey Nichols, Harrods and Selfridges. Organising samples for stylists and models for events and fashion shows.

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  Education Queensland

  Sept 2005 - Apr 2006

  Executive Services Officer

  • Manage Education Queensland’s Estimates process and other significant projects as directed by the Manager, Executive Services Unit inclusive of Questions on Notice responses.• Provide critical analysis, timely and accurate advice by reviewing briefs, submissions and correspondence and resolving potential issues.• Oversee the efficient management of correspondence and briefing material.• Prepare briefing notes, submissions, communiqués and correspondence for the Manager, Executive Services Unit.• Liaise with senior officers regarding operational and policy issues, requests from the Minister’s Office and the preparation of written materials to ensure timeliness and quality standards. Show less

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  Arts Queensland

  May 2010 - Apr 2014

  • Processing grant applications and acquittals for Arts Queensland funding programs.• Coordination of best practice State government processes and financial reporting and contributing to the review of grant processes and finance system configurations.• Liaising with external agencies on financial management and other administration/ service functions.• Providing information and assistance to internal and external clients in relation to grants applications.• Participating in business improvement teams and cross functional project teams as required. I was a member of a small grants implementation team which lead to a complete overhaul of Arts Queensland grants programs.• Preparing relevant correspondence and reports in relation to grants and financial administration functions as required, for example, monthly Grant statistics for the Arts Queensland web page.• Preparing Ministerial briefs, correspondence and reports.• Working on the Arts Queensland blog; selecting, interviewing, uploading and editing articles. One of my contributing pieces, http://www.arts.qld.gov.au/blog/index.php/the-day-the-museum-came-to-us/ Show less • Preparation of Deputy Director-General, Director-General and Ministerial briefs, letters, media releases and estimates, for example, letters of offer and briefing notes, for example, funding approval sign off and variations to funding.• Preparation of financial reports on grant data and outcomes for use in State Government financial estimates and budget reviews and policy evaluation.• Member of the Arts Development team delivering Arts Queensland’s touring and regional grant programs, specifically the Regional Arts Development Fund (RADF), Queensland Touring Fund and Individual Career Development Grant (CDG) programs.• Providing funding advice and support to individuals, arts organisations and local councils.• Participating in funding assessment panels for CDGs and the Artist in Residence (Australia Council Partnership) program and reporting on the assessment outcomes.• Organising panel members and assessment processes including travel and payment.• Organising staff accommodation and travel arrangements (local, interstate & overseas) for conferences and meetings with other government agencies. Show less • Preparing monthly updated reports including Overdue Purchase Orders, Aged Debtors, Asset Registry and Corporate Card Reconciliations.• Providing assistance with the coordination of financial transactions and assisting with the purchasing functions of Arts Queensland.• Contributing to the review of business processes and system configurations relating to the grants processes. • Liaising and working with the Queensland State Government Finance Agency to improve financial templates and reporting, for example, developing a purchase request form for colleagues online to connect with the finance program.• Providing information and assistance to internal and external clients in relation to grant payments and financial administration issues.• Member of the Change Management team during the Arts Queensland major restructure.• Actively contribute to the achievement of the vision and objectives of Arts Queensland by contributing to operational and strategic planning. Show less • Preparing correspondence, invoice and purchasing requests and acting as office liaison/coordination officer for the preparation of Ministerial correspondence and special reports. • Editing of Deputy Director-General, Director-General and Ministerial briefs, letters, media releases and estimates.• Providing assistance during Estimates and Budget reporting by using • Carefully analysing enquiries or requests from internal and external stakeholders, and research, determine and take appropriate action on behalf of the Executive Director.• Providing administrative support to Arts Infrastructure & Services through the development of systems and processes to ensure the professional management of the Division.• Organising staff accommodation and travel arrangements (local, interstate & overseas)• Communication and liaison with key clients and stakeholders of the division and the Executive Director, including the Minister’s Office, senior departmental management, media, industry representatives and members of the public.• Contributing to the forward planning of the Directorate by regularly reviewing future diary, meeting and travel demands on the Executive Director, and identify possible issues that may impact on the activities of the Directorate. Show less

  • Grants Officer

    Sept 2012 - Apr 2014

  • Project Officer

    Nov 2011 - Apr 2014

  • Finance Officer

    Apr 2006 - Sept 2012

  • Senior Administration Officer

    May 2010 - Apr 2011
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  Creative Victoria

  Apr 2014 - now

  Initiating and leading projects to improve/adapt existing ways of working in the delivery space including business processes offline as well as elements of the grant lifecycle including actively contributing to system design, integration and delivery of grant programs and system enhancement initiatives across the program and grant lifecycles for grant platforms and systems.Contribute to development of end-to-end grant program processes including streamlining and re-engineering existing processes and provide support to implement change and assess and interpret a range of information to identify gaps in data or delivery systems.Provide high level advice and support to the whole of Creative Victoria on complex grants delivery issues and projects, including the ongoing GEMS processes, working across the organisation and Department to strategically resolve current issues and to identify future improvements.Actively contribute to system design, integration and delivery of grant programs and system enhancement initiatives across the program and grant lifecycles for grant platforms and systems (GEMS/Salesforce and Grant PortalContinued high level communications with key stakeholders to ensure requirements are gathered, are well documented, and respond to, and direct, stakeholder enquiries and communications throughout the grant delivery process. Prepare and present high quality complex reports, submissions, briefings and correspondence for diverse stakeholders and senior decision makers. Develop and deliver formal and informal training regarding grants processes, and lead the development and maintenance of training materials, process manuals, operating procedures, program guidelines and applications tools, webpages and funding agreements. Show less Managing the Grants Management Unit’s support of the grants life-cycle, specifically through facilitating the use and maintenance of the online Creative Victoria Grants Portal, internal grants management system (GMS) and associated systems and processes.Supporting the Senior Manager, Grants Management Unit, in planning and delivering ongoing systems development and business process improvement. Line Manager of Grants Officers.Developing and delivering formal and informal training regarding grants processes, and lead the development and maintenance of training materials, process manuals, operating procedures, program guidelines and applications tools, web pages and funding agreements.Ensuring the Grants Management Unit processes are maintained or improved, where necessary, including supervising the Grants Officers.Providing accurate, clear professional support to internal staff and external grant applicants regarding the grants process.Producing standard and ad hoc reports, briefing papers and correspondence up to a Ministerial level, as required.Managing and maintaining close liaison and effective relationships with internal and external stakeholders, including within Creative Victoria and DEDJTR, other Government departments and non-Government organisations.Participating in a range of activities that contribute to the business and organisational development of Creative Victoria. Show less Assisted with the development, management and administration of funding programs, guidelines and systems to support the strategic development of the creative industries throughout the state.Assisted with the evaluation and performance assessment of facilities and programs within Creative Victoria’s Regional Partnerships program, including attendance at annual review meetings. Contributed to the development and management of new initiatives as part of the new Regional Cultural and Creative Industries package, in collaboration with other members of Creative Victoria’s Regional Development unit.Developed and maintained relationships with key industry bodies and stakeholders, including state and local government entities.Prepared timely and accurate reports, briefings, correspondence and recommendations up to a Ministerial level. Show less Working in the Arts Sector Investment area. Providing Grants and Organisations Grants reporting, process and efficiency and Arts client management.Preparing Ministerial briefs, correspondence and discussion papers. Highly proficient use of TRIM and providing one on one training Creative Victoria colleagues.Providing expertise and advice to external clients in relation to grants applications and departmental officers in relation to the requirements for internal government processes.Participating in business improvement project teams as required, for example, the Assessment Framework and grants management systems.Preparing and writing content for Ministerial correspondence and brief information including relevant organisation research and statistic gathering.Managing Strategic initiatives including client requirements and Common Funding Agreement adjustments. Processing grant applications in the Grants Management System (GMS) for whole of Creative Victoria including the Organisations Investment Program (OIP).Participating in business improvement teams and cross functional project teams as required. E.g. Designing processes and improving current processes for evaluating outcomes of project funding. Show less

  • Manager, Grants Delivery

    Dec 2022 - now

  • Senior Grants Officer

    Dec 2017 - Dec 2022

  • Senior Arts Officer - Partnerships Programs

    Jul 2017 - Dec 2017

  • Grants Officer

    Apr 2014 - Jul 2017
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  Department of Jobs, Skills, Industry and Regions

  Apr 2023 - Jun 2023

  Training and Development Project Manager, Program Centre

  Curate, design, co-ordinate and deliver training and development projects across the Program Centre.Conduct training needs analysis and collation of training feedback to inform design activities. Curate and collate learning and development resources and materials, and develop into a catalogue and platform for staff accessibility.Support recruitment and onboarding of staff activities.Co-ordinate the processes for induction and upskilling of staff across the Program Centre including developing induction plans and training programs for staff and teams from the learning and development catalogue.Undertake project management activities across the design, updating and delivery of induction materials as well as managing external training provider and content delivery. Engage with trainers, designers and service providers to schedule and deliver learning and development activities. Manage platforms and access to learning tools for self-managed learning and development for the Service Centre employees and end users. Facilitate and moderate externally delivered training activities where required. Support the process for mentoring and fostering a positive and innovative culture for the Program Centre, as well as leading by example in mentoring and supporting new employees through recruitment, induction and onboarding. Work closely with the People & Culture Learning and Development team for alignment and synergy with organisation wide learning and development activities, programs and platforms. Show less

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  Skills and Employment group / Training Operations and Assurance

  Sept 2023 - Mar 2024

  Manager, Grants Management and Oversight Unit

  Leading a program of work that delivers on government priorities and commitments for grants. This includes establishing the GMO team as a ‘centre of excellence’ for all operational matters relating to grants management.Drive timely delivery of outcomes by using process and planning to achieve deadline-driven outputs, and identification of and mitigation of risk that may impact on work program or strategic outcomes.Deliver a coherent and strategic approach to grants administration and management across the Group to strengthen operational efficiency and improve the delivery of vocational education and training services to Victorians. Manage key external engagement of salesforce system support and development and the effective transition of these services to DJSIR services.Strategic stakeholder management to support and inform decision making, work program and achievement of strategic aims. This includes establishing and maintaining key linkages within DJSIR and with other key stakeholders to achieve a high level of compliance with government policy, legislation and reporting obligations. Provide leadership and people management including aligning work of the team, to unit, branch, group and department goals through effective people management and modelling. This includes clearly defining role expectations, monitoring performance, providing timely and constructive feedback and facilitating employee development. Show less