Rosario Cynthia

Experience

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  Metco Tours, Inc.

  Jul 1981 - Mar 1986

  Sales Manager

  Was Operations Manager: handling all logistics in travel planning and preparation of final documents then promoted to Sales Manager, responsible for all Sales in the Department. Sales lead follow-up, initial customer contact, quoting rates for incentive groups and customized itineraries for individual customers and specialized groups, finalizing pending accounts. Marketing: attending nationwide trade shows, advertising, assist in brochure production. Attained familiarization of the different countries we were promoting (Egypt, Kenya and Morocco), via on-site travel and firsthand knowledge. Show less

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  Egyptian American Cultural Exchange (E.A.C.E.)

  Apr 1986 - Mar 1989

  Office Manager

  Office management, established and organized new business office specialized in the handling of products and supplies for special events and exhibitions. Educating staff on customs rules and regulations for importing and exporting, product research, supplier recruiting, finalizing lease arrangements. Sales & Profit reporting and contract management with vendors.

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  Sheraton at Woodbridge Place and Towers

  Mar 1989 - Sept 1989

  Catering Manager

  Catering Manger in sales and logistics of meeting planning, conferences, and social events for this well-known Sheraton hotel. Initial customer contact for prospective customers, client contract management, providing quotations/proposals, finalizing room arrangements and menu plans in coordination with Banquet Manager, finalizing and invoicing pending accounts and Closing Manager for designated evening events.

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  Snap On Tools, Inc.

  Apr 1990 - Jan 1991

  Credit Office Assistant

  Support to Snap-On Tools, Credit Department of Deerfield Beach, FL branch office. Ran credit checks on prospective franchise dealer customers, processed credit approval/denials on new sales. Intermediate contact between Field Managers and Credit Office.

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  International Conferences

  Jan 1991 - May 1992

  Office Assistant

  Office support providing initial customer contact in reserving space on domestic and international cruises for medical seminars. Worked extensively with Princess Cruises in handling blocks of group reservations for seminars and conferences. Handling of group airline reservations, finalizing pending accounts and execution of administration and preparation of final documentation prior to sailing.

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  U.S. Merchandising, Inc.

  Jun 1992 - Jun 1993

  District Supervisor/Freelance Field Researcher

  District Supervisor and territory Management of an 8-person sales/merchandising team spread across Floridateam for British Airways Account. Planning, preparation, and execution of monthly target meetings. Sales reporting, administration and timely submission of call reports, wage/expense claims and cycle reports. Worked for the company again in a freelance capacity as a Field Researcher, surveying territories for perspective marketing strategies across Florida for accounts such as Gatorade, Certified Vacations, and Alamo Rent-A-Car. Show less

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  Monti Interpreting Translation & Transportation Services

  Aug 1994 - Apr 2013

  Independently Contracted Translator (Spanish-English)

  Intermittent independent contract work as a Translator (English/Spanish) for this language brokerage, accompanying non-English-speaking employees injured while on the job, via federally provided Workman's Compensation, in order to facilitate communication between patient and doctor. Composing reports for the company, explaining details about patient visit, and future diagnosis.

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  Powertel Communications

  Aug 1998 - Feb 1999

  Sales Representative

  Sales Representative for cell phone company now known as T-Mobile. Initial customer contact providing quality customer service; expanding customer knowledge. Meeting sales quotas and volume. Problem-solving and troubleshooting skills; interfacing with headquarters as needed. On site demonstrations, inventory control, sales lead follow-up and field collection of data, inclusive of competition research, used for company marketing purposes.

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  University of Florida Dept. of Physics

  Feb 1999 - Apr 2001

  Senior Secretary

  Carried out administrative operations for (6) six faculty in the Astrophysics group, assisting them with the preparation of grant proposals, and securing existing awarded grants for the Institute of Fundamental Theory. Handled administration and maintenance of awarded grants and state monies received from organizations such as NASA, National Science Foundation; specialized accounts through the University Foundation. Responsible for all meeting and event planning, catering, and final preparation of the annual physics conference, as well as other workshops and meetings sponsored by the group. Assisted in the search process and visa processing of paperwork for international postdoctoral students coming to the institution from abroad. Show less

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  University of Florida College of Journalism & Communications - Graduate Studies

  Apr 2001 - Apr 2002

  Program Assistant

  Program Assistant to the Sr. Associate Dean of Graduate Studies & Research at the time, Dr. Lynda Kaid. Managed the administration and maintenance of approximately 25 grant accounts. Planning and execution of all conference and meeting planning for meetings, workshops, and colloquium meetings within the division. Fiscal specialization through state systems NERDC, SAMAS, SACA, and SACN.

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  Latour & Lleras, P.A.

  Apr 2002 - Mar 2003

  Administrative Assistant

  Administrative Assistant to founding immigration attorney, Jose Latour, Esq. Providing support for daily administrative duties, as well as the execution of a daily immigration column at usvisanews.com. In-house translator of legal documents (Spanish to English).

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  FL Dept. of Agriculture & Consumer Services, Forestry Division, Forest Health Section

  Dec 2003 - May 2007

  Admininstrative Secretary

  Administrative support to the Forest Health Section of the Division of Forestry for the Forest Pathologist and Supervisor, Forest Entomologist and Forest Biologist.

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  Mosaic Sales Solutions

  Oct 2005 - Dec 2005

  Field Merchandiser

  Field Sales Representative/Merchandiser for Kodak account, meeting quotas, sales reporting, field collection of data, and onsite demonstrations. Later also worked for this company as a Field Merchandiser for the Buena Vista account.

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  University of Florida Office of Technology Licensing

  Sept 2007 - Apr 2012

  Senior Secretary

  Support for three teams of Licensing Officers and their Licensing Associate paralegals in the licensing of inventions and formation of new startup companies from UF College of Engineering and the Physical Sciences through processing inventions submitted by UF Faculty, initiating various business communications with inventors and entrepreneurs, recording of correspondence via specialized database, scheduling meetings and teleconferences, and drafting and follow-up of contractual Confidential Disclosure Agreements between UF principle investigators and prospective licensing companies. Show less

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  University of Florida College of Medicine, Dept. of Anesthesiology

  Apr 2012 - May 2016

  Support department's Office of Research with grant administration; compliance on relevant regulations governing human research including the preparation, coordination, and communication of documents between the IRB and Principal Investigators; facilitate timely submission of documents to the IRB for approval of new, continuing reviews, and close out of protocols per IRB and WIRB policies and procedures; prepare, analyze, and reconcile monthly financial accounting reports to MyInvestiGator and Peoplesoft; provide monthly financial reports to PIs; reconcile payments of project-related materials, ensuring expenditures and payments are in accordance with agency and award stipulations; monitor daily activity on projects, transfer funds into appropriate expenditure categories per NOA, ensure expenditures are in compliance with project guidelines; pre-award administration; grant preparation, submission; monitoring workflow submission processes for approval; coordinate with PI to ensure clinical research and related activities are performed in accordance with Federal, University, and sponsoring agency regulations, policies, and procedures; track and administer clinical research study patient activity generating invoices and verifying study services; processing study payments via Corcentric; identify possible new research funding opportunities and maintain intranet website; effort and FAER reporting; continued data management responsibilities on the department’s repository for documentation on published journal articles authored by our departmental faculty; compliance assurance, monitoring faculty submissions of supporting documentation, such as final manuscripts, raw scientific data, and IRB approval letters, as well as assisting faculty with uploads to database; set-up quarterly PubMed alerts; periodical audits; frequent correspondence with faculty authors; purchasing (P-card), travel, and reimbursement processing. Show less

  • Grant Assistant

    May 2014 - May 2016

  • Program Assistant

    Apr 2012 - May 2014
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  University of Florida College of Medicine, Department of Anesthesiology

  May 2016 - Jun 2022

  Manager of Administrative Support

  Work directly with the Assistant Director of Research and Academic Administration in optimizing administration to meet organizational goals, contractual obligations, and contractual expectations, developing, maintaining and implementing departmental internal operating policies and procedures. Assist with managing and overseeing the daily operations of the Administrative Support Assistants’ II which are a part of the faculty support services (FSS) team that provides administrative support for divisional faculty within the Department of Anesthesiology. Work as a liaison, planning and coordinating department activities by scheduling work assignments, setting priorities, and directing the work of administrative staff, handling questions, interpreting and administering policies/procedures, and resolving work related problems. Monitors and encourages staff productivity and performance. Provide assistance, training, and troubleshooting support to assigned staff. Identify, evaluate, support, and solve complex issues related to area of expertise,including coordinating Promotion and Tenure, Mid-cycle packets for faculty members and entering information into the online promotional and tenure system. Assist with the university’s Sustained Performance Evaluation Program (SPEP). Show less