Md. Rakibuzzaman

Experience

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  Fair Foundation

  May 2006 - Jan 2011

  Finance and Admin. Manager

  Financial• Supervise all aspects of finance & accounting function and maintains records of the project in accordance with SSFP F&A policies/guidelines and government requirements;• Ensure that ledgers and bank statements are reconciled in regular basis;• Ensure that all financial records are maintained according to SSFP and audit standards, including bank receipts, disbursement registers, invoices, bank vouchers, bank statements, petty cash vouchers, stock register• Prepare quarterly Monthly Financial Reconciliation Report (MFRR) and Monthly Financial Report, get it signed by appropriate authority and send it to SSFP /Dhaka office in time.• Assist Project Director in responding to Audit comments and implementing Audit recommendations/ Corrective Action Plan (CAP)• Make periodic visit to clinics and help MISO cum Documentation Officer and Office Assistant in maintaining accounts at Clinic level and check salary register is updated and match with bank book / register• Assist Project Director in preparing budget, keeping track of expenditure and revenue generation fund and generate reports• Analyze expenditure level compared with budget on monthly basis (Monthly budget vs.Actual Report for Clinics)• Regular monitoring F&A activities of clinic and HQ• Disburse funds to cost center managers• Issue petty cash to clinics and review petty cash reports• Review periodically pricing policy in the light of cost recovery objectives• Must oblige by MCP, TIAHRT and Helms policy and maintain it strictlyAdministrative and Others:• Ensure preparation of monthly payroll and staff salary• Procurement of all goods and services as per budget provision and SSFP guideline, required for the office and clinics• Establish working relationship with GOB on logistic supplies• Ensure Fixed Asset Recording, Annual Inventory, ID # • Ensure equipment and facilities are adequately maintained• Establish and maintain relationships with landlords of rented premises Show less

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  ACDI/VOCA COLOMBIA - USAID PROSHAR Project - Project Size $45 million

  Mar 2011 - Mar 2014

  Grants Specialist

  RESPONSIBILITES:• Provide overall managerial oversight and management of the procurement/subcontracting and grant award processes.• Provide pro-active monitoring of all grant and subcontract implementation activities to ensure compliance with donors.• Create training tools and develop modules to help build capacity for sub-awardees, using input from ACDI/VOCA policies and procedures.• Identify issues and risks related to sub-award/sub-contracts and program implementation in a timely manner and suggest appropriate program adjustments.• Implement grant tracking/monitoring system for MYAP• Develop grant budget for assigned MYAP activities• Preparation of cash forecast for all small grants in coordination with the MYAP staff.• Monitor grant expenditures for assigned activities, alert management to irregularities, recommend re-negotiation as needed.• Meet periodically with Director, Field Staff with the finance staff to review grant reports.• Monitor grant status, revisions, new grant agreements, grant termination, reporting, etc.• Assist in preparation and submission of grants reports in coordination with finance staff in compliance with Donor's requirements.• Ensure all grant transactions are allowable, and compliant to grant conditions.• Ensuring that members of PROSHAR understand and adhere to the relevant the donor and ACDI/ VOCA grant and subcontract policies.• Liaise with appropriate ACDI/VOCA office staff regarding compliance and procurement issues.• Assist the Finance and Administrative Director to build a strong contracts and grants Team, providing strategic guidance and strong management skills to guide and build the capacity of a cross-cultural team.• Strong management skills to develop the capacity of the implementing part and other PROSHAR grants and contracts team in a cross-cultural environment.• Train sub-awardee/sub-contract staff..o All other duties as assigned by the Financial Director and or COP. Show less

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  Cultivating New Frontiers in Agriculture (CNFA)

  Mar 2014 - Mar 2017

  Senior Grants Manager

  • Ensure organizational assessment like pre award survey, mid award survey, post award survey and develop development plans and implementation with consultation of COP.• Develop or adapt and implement procedures and templates to be used for formulating, negotiating, executing, monitoring and closing grants according to USAID regulations.• Design/revise mechanisms to solicit applications, award grants, negotiate terms of reference, and monitor and report on financial activities as appropriate. • Conduct educational and training workshops on proposal preparation and/or financial monitoring, as necessary.• Document the process by which NGO’s and public institutions are selected for awards, and notify applicants and other stakeholders of awards granted.• Serve as member of the Project’s Management Team to ensure that the grants program supports other elements of the project • Ensure that such activities are in accordance with USAID and CNFA guidelines. • Assist PNGO’s with monitoring progress, tracking expenses and preparing financial reports. • Manage field grants staff and further develop their capacity. Show less

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  Winrock International

  Feb 2017 - May 2018

  Grants, Finance and Admin Manager

  • Develop Grants Management Manual and due diligence checklist, assist in designed and finalize the eligibility and selection criteria for proposals process; application and appraisal process.• Ensure bill/vouchers bank transactions and make payment to the staff and vendors with in the dead line• Ensure financial report and submit HQ as per USAID prescribe format.• Perform environment scanning and research and prepared resource mapping of community resources for strategic collaboration and partnership, and selection and award of partnership in compliance with USAID funding policies, rules, and regulations.• Develop, ensure and maintain overall compliance support, policies, and procedures relating to partnership management.• Ensure financial and accounting systems and procedures in accordance organization and donor policy.• Ensure invoices and advise Project Management team with regards to payment issues to clients, relevant suppliers, consultants and staff.• Coordinate and manage project start-up activities including project bank accounts as well as securing contracts for sites and premises, and procurement and installation of facilities • Develop monitoring format and ensured quarterly and monthly monitoring visit to Partner NGO.• Certify monthly expenditure and recommended to HQ for monthly payment.• Organize and facilitated residential training to key staffs of the project based on policy, procedure, reporting system, monitoring procedures as well as internal control by addressing 2 CFR 200, 22 CFR 228, mandatory standard provisions etc.• Ensure that the internal control procedures and donors regulations are followed for all cash disbursements, receipts, transfers and include appropriate backup for Single Audit.• Manage all grantee audits as applicable based on compliance. Show less

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  Chemonics International

  May 2018 - Dec 2020

  Director of Grants and Subcontracts

  • Responsible for managing, administering, and monitoring strategic and practical utilization of grant and subcontract mechanisms to support AUHC’s delivery of health services on behalf of Smiling Sun-affiliated clinics and the newly-established Surjer Hashi Network (SHN). • Coordinate with project teams to ensure that grant funds are disbursed and managed in compliance with applicable USAID and Chemonics policies and regulations and in a responsible, effective, and efficient manner, contributing to the achievement of the goals and objectives as presented in the contract and annual work plans. • Oversee funding obligations, administrative management, grant applications, selection processes, negotiations, and awards. • Advise and assist in the design, development, and oversight of non-service delivery procurements, such as Health Management Information Systems (HMIS), electronic medical records, and patient enrollment software.• Establish and maintain a tracking system for preparation of Requests for Applications (RFAs) and Requests for Proposals (RFPs), evaluation of grant and subcontract proposals, grantee/subcontractor selection, awards, monitoring of grantee/subcontractor performance, and deliverable payments• Establish and maintain procurement processes and a tracking system for subcontracts for IT and other technical procurements in coordination with AUHC procurement staff• Provide guidance to staff on appropriate subcontract mechanisms for funding specific program activities• Organize bidders’ conferences as necessary in coordination with relevant project team members and management to ensure all potential bidders have a clear idea of the project’s objectives and the purpose of RFA/RFPs. Show less

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  Chemonics International - USAID AUHC Project - Project Size $90 Million

  Dec 2020 - Mar 2023

  Managing Director for operations and finance

  Principal Duties and ResponsibilitiesAdministrative Management • Plan and track project administrative activities with PMU and FO staff in order to evaluate needs for implementation, and keep the DCOP informed of all problems or constraints encountered or expected during implementation.• Ensure compliance with existing administrative/office procedures and suggest project policy manual updates as necessary. • Manage the relationship with legal counsel and ensure legal compliance for both AUHC and Chemonics in Bangladesh.• Review office and residential lease agreements, equipment, and service contracts, and maintain good relationships with outside vendors.Procurement• Ensure that all AUHC procurements meet the rules, regulations, and policies of USAID and Chemonics.• Oversee the drafting of all RFPs and RFQs and their related purchase orders and fixed price subcontracts, as necessary.Logistics• Oversee a system of allocating project vehicles to traveling staff, ensuring that vehicles are available at the times at which staff request.Human Resources• Directly supervise the procurement specialists, IT manager, administrative assistants, office aides, and the director of finance and administration and conduct performance evaluations annually for the same.Strategic Activities Fund Management (Grants and Sub contracts)• Supervise collaboration between the SAF and technical teams, as well as AUHC activities implemented through local subcontractors. • Ensure all SAF/grant activities are done in accordance with the AUHC SAF/grants policy manual and USAID regulations. • Provide quality control of the competition and selection process for SAF-funded activities. • Liaise with the AUHC PMU to seek necessary contract-related approvals.FinanceTechnical Implementation• Draft, write, edit, and rewrite various project reports and deliverables as may be requested by the COP or DCOP. Show less

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  Winrock International - USAID ESHA SHIKHI Project - Project size $ 38.5 Million

  Aug 2022 - Nov 2023

  Finance, Grants and Contracts Manager

  Financial Develop yearly budget preparation for Winrock International. Review and ensures budgets of WI and Partners to ensure allowability, allocability, and reasonability. Support program colleagues in determining participants’ honorarium, conveyance, and M&IE, according to USAID, Winrock, and PEDP4. Ensure the activity budget as part of day-to-day program operations and developed variance reports.Preparing forecast of Winrock International and its partners for funder report with the close connection of senior management.Grants and Contracts:Ensure the design, development, implementation, and program monitoring and evaluation of grant-making and grants management policies, procedures, and practices, in coordination with the Director of Finance and Administration, Chief of Party, Deputy Chief of Party, and other staff.Provide policy guidance and interpretation for other Esho Shikhi activity staff involved in grant-making and grants and subcontract management, as well as grantees and subcontractors.Develop and communicate best practices in award compliance to ensure that activity staff, subcontractors, and grantees understand and adhere to relevant USAID and Winrock grants and policies.Analyze and evaluate subaward applications, proposals, and grant agreement/award documents to ensure adherence to established grants management policies.Ensure proper negotiation of the terms and conditions for subawards and review and analyze budget estimates for allocability, reasonableness, and consistency.Establish the overall policies, practices, and procedures relating to all aspects of subawards under the Esho Shikhi activity and according to the Grants Manual that will guide the implementation of subawards and other activities.Ensure the execution of subaward documents and grant disbursements are consistent and compliant with USAID and WI requirements, procedures, and best practices. Show less

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  BRAC

  Sept 2023 - Mar 2024

  Head of Grants, Donor - USAID, EU, UNICEF, ILO, and other donors

  Key Roles/Responsibilities:• Ensure that key staff have a clear understanding of donor compliance requirements throughout the project management cycle. This includes serving as an internal control function for BRAC Bangladesh Programmes through:- Review of budgets from a compliance perspective- Ensure donor contracts- Support Finance and Programmes with preparation for and management responses to grant specific audits- Support operationalization of Sub-Grant Management procedures through central reviews/approvals..• Work in collaboration with other Departments to ensure the inputs to key processes, including, inter alia, cost allocation, timesheets, and audit responses.• Support the Grant Management team in creating global policies, procedures, and tools relevant to Grant Management, including representing Bangladesh views and perspectives to refresh grant and sub-grant management procedures.• Develop strong relationships across BRAC Bangladesh; provide direct supervision and dotted line supervision and support to BRAC Bangladesh Grant Focal Points including:- Direct supervision of GRP Senior Grant Manager- Support recruitment of Grant Focal Points within Programmes- Provide technical input to Grant Management Staff and Focal Points, either through formal performance objectives or softer coaching- Input into formal performance evaluations or give feedback through softer coaching techniques- Provide regular, ongoing support to Grant Focal Points- Directly manage the Bangladesh Grant Focal Point Community of Practice (COP)- Build a high-performing grant management team across BRAC Head Office through regular and ongoing capacity building and donor compliance advising to GRP and Programme Grant Management staff through:- Acting in a real-time advisory capacity for grant management queries and issues• Oversee the direct management of BRAC Bangladesh’s high-risk, multi-sector grant portfolio by applying grant and sub-grant management procedures. Show less

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  Abt Global

  Apr 2024 - now

  Director of Finance And Administration

  I started working for Abt Global as the USAID Feed the Future Bangladesh Nutrition Activity project's Director of Finance and Administration. Core Responsibilities:• Develop, manage, and monitor project budgets, accurate financial reports, and projection of funding needs, in close coordination with senior project staff.• Ensure that the project operations are in compliance with all USAID and Abt policies and procedures. • Manage the financial operations and financial reporting of the overall project, providing guidance and technical assistance to financial management personnel. • Create and maintain financial reporting and tracking systems that provide basic data measurements on financial performance of project activities. • Provide ongoing financial administration to the project, including the processing of approvals for procurements, consultant agreements, and vendor invoices. • Manage the timely submission of the monthly field expenses (ROV) to the headquarters office. • Ensure that statutory and tax reporting requirements are complied with local laws.• Serve as the project’s contact with the client on finance and administrative issues, participating in discussions on contract issues and actions, and following up on client requests and concerns. • Support the development, execution, and management of subcontractor and consulting agreements.• Develop and implement accounting and reporting systems for project expenditures and provide guidance and training to project staff and partners on financial procedures. Show less