Hassan Khan

Experience

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  Saqlain & Co

  Jan 2010 - Dec 2010

  Assistant Accountant

  .Maintaining computerized accounting records in Peachtree Accounting Software..Preparing cash book , bank book, general ledger,trial balance , bank reconciliation, income statement and balance sheet in Software. .Meeting with deadline and targets

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  JORDAN NGOs

  Jan 2011 - Apr 2011

  Finance Officer

  •Ensure compliance with policies and procedures for financial transactions in the JORDAN office •Ensure Value for Money issues are maintained and complied with•Receive funds according to accounting procedure requirements which include;oEnsure supporting documents are complete,oPrepare approved payment documents.•Make forecasting of all monthly regular expenses and prepare forecasted budget for every month.•Monitor staff advances and make regular reports on outstanding staff advances to the Project Manager.•Maintained cash book and bank book.•Prepared Statement of Income and Expenditure account monthly basis. •Adhoc task assigned by Finance Manager.•Prepared and updated petty cash expenses sheet in excel. •Manage the imprest cash system and carry out weekly cash counts•Maintain and updates of Financial Management System.•Prepare financial reports for the Care International Pakistan. •Filing and completeness of all financial documents in the Care International Project.•Prepared monthly reconciliation report and followed up outstanding cheques•Maintain files for all financial records securely in an organised manner.•Maintaining pay slips, payroll sheets of all one hundred and forty six staff of Health Project including nutrition component added by Care International Pakistan donor with Health Project later.•Calculation of different tax on purchasing, services acquired and salary of all staff members of the Project.•Preparation of cash book, bank book, general ledger, trial balance, bank reconciliation, income come statement, balance sheet.•Make daily postings of all transactions accurately on Peachtree Accounting Software.•Report cash and bank balances weekly to the Director Finance.Ensure Financial assets are adequately safeguarded which include cheques books, payment vouchers, receipts, financial stamps and vouchers. Show less

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  Indus Resource Centre

  Aug 2011 - Oct 2011

  Finance Officer

  •Ensure compliance with policies and procedures for financial transactions in the IRC office Dadu.•Prepare monthly office running cost analysis•Ensure Value for Money issues are maintained and complied withFinance Systems•Receive funds according to accounting procedure requirements which include;oEnsure supporting documents are completeoPrepare approved payment documents•Make forecasting of all monthly regular expenses and prepare forecasted budget.•Monitor staff advances and make regular reports on outstanding staff advances to the Project Manager.•Prepared monthly reconciliation of Trocaire Project from July to December 2010.•Prepared receipt and payment report in excel of Main Office Account for every month.•Prepared deposits report of Main Office account of IRC in excels.Cash Management•Act as the custodian of IRC cash assets•Manage the imprest cash system and carry out regular cash countsReporting•Maintain and updates of FMS•Prepare financial reports for the Donors and Head office of IRC. •Prepare monthly financial reports for the Head office of Main office account.•Filing and completeness of all financial documents in the IRC Dadu.•Make adjustments to posting where necessary after budget analysis .Financial Records•Maintain files for all financial records securely in an organised mannerAccounting Records•Make daily postings of all transactions accurately on FoxPro Accounting Software.•Post all approved transactions•Report cash and bank balances weekly to the Regional Finance ManagerManagement of Financial Assets•Ensure Financial assets are adequately safeguarded which include cheques books, payment vouchers, receipts, financial stamps and backups•Ensure that the Asset register is managed and updated regularlyStock Reconciliation•Analyze monthly stock to different budgets at the IRC Dadu.•Assist the Admin at the IRC office Show less

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  Action Against Hunger | ACF-USA

  Nov 2011 - Apr 2017

  DONOR COMPLIANCES Managing more than Ten Grants budget in Sindh Region in accordance with their Donor compliances Establish standards and procedures to ensure that the compliance programs throughout the project are effective and efficient in preventing, detecting, identifying, and correcting noncompliance with applicable rules Ensure compliance to organizational policies, procedures and internal controls;  Ensure due diligence that funds are not being diverted from their development purpose outlined in the contract and are not vulnerable to corruption, extortion or otherwise benefitting malign groups Taking effective decisions with program manager to influence under/overspending in accordance with Donor guideline and flexibility rule. Discussion with budget holders on under/overspending on budget forecast and update accordingly Co-ordinating with Four Bases Finance officers on Budgets and funds management Prepare and share Sindh bases forecast with capital finance manager Acting as a Focal person in Sindh region for Budgets management.DONOR REPORTING Preparing Donor Financial Reports and submitting to Capital Finance Manager/Finance Co-ordinator Preparing Sindh Region Budgets forecast of more than 10 Grants keeping in view Donor Policies ACCOUNTANCY Sindh Bases accountancy checking and sharing feedback on accountancy for reallocations with capital finance manager. Preparing Sindh Region Cash Forecast and submitting to Capital Finance Department Leading finance department on major activities(Cash distributions, conditional and unconditional cash grants, food voucher payment) and follow ups Checking financial hard files to ensure proper documentation, coding, authorization, original invoices ,and completeness of documents. Reviewing Program documents and database and matching with financial data(Food vouchers, cash distribution data bases etc) Leading on archiving of finance and program files for Audit Purpose of the base. Show less Maintain all financial systems for the office and ensure full compliance with ACF financial Procedures- Disseminate and enforce all ACF financial policies and procedures- Perform all financial validations at base level as per threshold (Procurement Request, Purchase Order, Payment, etc)- Monitor performance of the finance department- Feedback Field Coordinator and Capital Finance on any area of improvement, adjustment needed in the policies and procedures- Ensure all relevant supporting financial documents are completed for program activities on the bases of Activity Scope documents (Nutrition, WASH and FSL)- Perform randomly field visits for project activities before process the payment- Coordinate base accountancy closure- Prepare reallocation sheet, communicate it to Capital Finance and check that reallocations have been made correctlyEnsure cash is managed properly and in compliance with ACF procedures- Ensure compliance with cash management policy - Coordinate the treasury forecast process and collect datas from budget holders & check it.- Ensure presence of a finance person during cash disbursement on the field Ensure grants are managed in accordance with ACF and donor requirements- Coordinate the update of the budget follow up with budget holder through financial tools- Provide detailed written analysis on the budget variance report- Act as a focal point for any project audit at field level and ensure documentation is archived in compliance with ACF guidelinesCapacity building for finance and non finance staff- Lead and input on any steps of the project cycle management for financial matters (budgeting, project kick off, regular budget review and follow up, project closure)- Develop and conduct training for finance & Non finance staffField Finance Team Management- Organise and lead regular meetings with finance team - Perform appraisals for all managed staff and ensure performance objectives are set and revised Show less • Forecasting, Maintaining Finance Books, Bank Reconciliation, Monthly Financial Closure in Saga Software.• Payment on ACF Policies Bases, Prepare cash count, bank reconciliations monthly, ensure financial Procedures are respected, CCP updating,• Keep record of daily transactions in Excel, and allocate the expenses to the correct accounting code, project code , contract and financial line , or third party code following the procedure.• Complete and compile all the books of Dadu Base and import it to SAGA and send to Capital finance assistant.• Checking and submitting to line manager BFU,CCP, Treasury forecasting Toll. Show less FINANCE ROLE• Forecasting, Maintaining Finance Books, Bank Reconciliation, Monthly Financial Closure in Saga Software.• Payment on ACF Policies Bases, Prepare cash count, bank reconciliations monthly.• Ensure financial procedures are respected.• Enter receipt based on Country Coverage Plan(CCP).• Keep record of daily transactions in Excel, allocating expenses to accounting code, budget line.HUMAN RESOURCE ROLE• Human Resource Report & Database. • To ensure every contracted staff working for ACF has provided documents(ID card, CV, signed contract, signed job description, contract information etc.) and file originals of all documents in Dadu.• Check daily attendance, help in recruitment, process salary advances and leave Show less

  • Finance Officer

    Apr 2016 - Apr 2017

  • FINANCE OFFICER

    Apr 2015 - Apr 2016

  • BASE FINANCE OFFICER

    Nov 2013 - Apr 2015

  • BASE ADMINISTRATOR ASSISTANT

    Nov 2011 - Oct 2013
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  Blumont, Inc.

  Apr 2017 - Jun 2021

  Finance Specialist (Capital Office)

  Prepare monthly financial reports (Balance Sheet, Income Statement, P&L Statement, Trial Balance, AP Aging Summary) in accordance with generally accepted accounting principle (GAAP).Process staff payroll. Review VAT tracker and ensure accuracy and compliance with VAT reporting requirementsMonitor approved VAT claim (DA1) forms and ensure refunds from the vendorsOversee funds liquidity, staff advances, capital expenditures, and monthly forecasting.Prepare monthly & yearly forecasts of all departments and actual vs budgeted report.Reviewing Partners’ HANDS, IRC and The Aga Khan University financial report, vouchers, compliance and building their capacity. Co-ordination with banks, auditors, and other stakeholders required.Conduct visits to Partners' spot checks and act as a focal person for Partners compliance.Assist with Donor and external audit requirements and respond to audit queries timely.Ensure that project funds, petty cash, cheque books are secure and accounted for to avoid any project risks.Reviewing Partners financial reports to ensure they meet with BLUMONT INC policies.Prepare budgeted vs actual expenses report on monthly basis for management review.Dealing with bank for funds transfer, cheques follow ups, closing balance.Ensure operational and tax compliance rules of USAID.Ensure Monthly Expense Report, Cash Count and Bank Reconciliation. Prepare weekly/monthly financial reports.Ensure effective cash management systems to facilitate the project payments both at Karachi and Sukkur office.Prepare vendor and remittance tax forms and ensure timely submission of these forms.Supervise Petty cash payments and ensure replenishment system at capital & regional office.Track Advances and ensure timely liquidation of advances against the expenses.Administrating QuickBooks accounting system and generate different reports for the management. Prepare weekly fund request, bi-weekly and monthly bank reconciliations. Show less

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  Concern Worldwide

  Feb 2023 - now

  Finance and Logistics Coordinator

   Financial Management, Budgeting, Reporting & Treasury Contract Management Legal Compliance, Audit and Budgets Partnership Management (PPHI,Sami Foundation, Sukkar Foundation, TRDP) & due diligence Management of the Logistics functions Management of the Procurement functions Donation in kind management and reporting Capacity Building of Staff and Partners Security & Assets Management Representation/ Coordination Logistics and procurement support in to Concerns’ Emergency Response interventations. Office management & support staff management HR & IT focal person Show less