Tomasz Kotula

Experience

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  Daewoo Motor Poland

  Mar 1996 - Oct 1998

  Translator
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  Polska Firma Informatyczna Polsoft

  Nov 1998 - Jun 1999

  Assistant to the President of the Management Board
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  Lionbridge Poland

  Jun 1999 - May 2013

  Real estate and facility management. Establishing new locations. Relocations.Fit-outs. Managing the administration / facility department. Vendor management.Management of security, work safety & fire protection.Organizing events. ACHIEVEMENTS:• Support of the company growth from 56 employees to >700 employees.• Implementing savings to generate funds for cleaning the office space expanded by 30%. • Refurbishment of office space of 4500m2 without influencing the day to day operations.• Renting the modern office despite cost and timing limitations.• The sale of the owned building.• Managing the project of call center migration for a global software company.• Organizing events for > 700 participants. Show less

  • Administration Department Director

    Sept 2008 - May 2013

  • Quality Manager

    Sept 2001 - Aug 2010

  • Administration Section Director

    Apr 2004 - Aug 2008

  • Office Manager

    Jun 1999 - Mar 2004
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  Dentsu Aegis Network Polska

  Jun 2013 - May 2016

  Administration Director

  Signing the office lease contract. Managing the office building construction process on Dentsu’s side. Consolidating and managing administration / facilities, document flow and IT departments. Managing real estate and facilities. Selecting and managing vendors responsible for facilities & real estate services.Negotiating and managing contracts, supervising implementation.Implementing changes in processes. Managing budgets, costs, savings.Elaborating and implementing procedures.SELECTED ACHIEVEMENTS:• Generating savings in the lease contract.• Negotiating office fit-out costs.• Implementing LED lighting at the new office energy savings of PLN 1m, CO2 savings 474k kg.• Move to new premises 1 month ahead of the plan. • Implementing electronic document flow and off-site archiving process improvement.• Reducing support costs for the computer system by 75%.• Insurance of leased equipment: insurance premium 66% lower than the original offer.• Improving the cash-flow by organising the sale and lease-back of owned equipment. • Negotiating the new mobile phone contract. Show less

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  TransPerfect

  Jan 2016 - Aug 2016

  Real Estate & Facilities Project Manager, Poland – freelance consultant

  Selecting and establishing the first TransPerfect office in Poland.Selecting and establishing all facilities services necessary for company operations.ACHIEVEMENTS:• Renting and fit-out of TransPerfect first location in Poland.• Increasing the office capacity by 20% without space increase.• Building the first Polish recording studio constructed by StudioBricks from Spain.

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  Deutsche Bank

  May 2016 - Dec 2018

  Real Estate Service Delivery Manager AT CH CZ FI FR HU IL KZ LU NL NO RU SE TR TM UA

  Managing DB real estate portfolio in the assigned region.Negotiations and renegotiations of lease contracts. Contract management. Market analysis. Assessment of options and recommending best solutions. Managing the global real estate vendor. Planning and monitoring budgets, managing costs.ACHIEVEMENTS:• Managing the real estate portfolio of >85 000 m2. • Generating several million EUR in savings.

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  Lendo Polska

  Sept 2018 - Dec 2018

  Real Estate & Facilities Project Manager – freelance consultant

  Selecting and establishing the first Lendo office in Poland.Selecting and establishing all facilities services necessary for company operations.ACHIEVEMENTS:Setting up the first Lendo location in Poland at a co-working / serviced office setting.

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  Accenture

  Jan 2019 - now

  Administration Director / Workplace Solutions Poland Lead

  Managing the Workplace Department responsible for Office Operations, Real Estate, Space Management, Physical Security, Life Safety, Environment & Sustainability, Executive Support, Archiving. Managing Workplace, Real Estate and Facilities at 10 locations (~35 000 m2) in 7 cities. ACHIEVEMENTS:• Reorganizing the workplace department in Poland (>40 people), clarifying responsibilities, improving atmosphere (confirmed by regular surveys), getting ready to change the support model to Integrated Facility Management, • Improving the cooperation between Accenture and the real estate brokers in Poland (CBRE), • Reducing within 1 year the total office space in Poland by ~30% to match the actual utilization through renegotiations, new leases, sub-leases, abandonments, • Implementing the Warsaw real estate strategy (prolonging and expanding the HQ office lease, leasing the additional new office, temporary prolongation of 2 current offices, one short-term sub-lease of additional space),• Implementing the Krakow real estate strategy (from serviced office, through a small regular office, to regular office in the central location), • Expanding the current office in Łódź,• Ventures & Acquisitions – responsibility for RE strategy and Workplace (incl. the team takeover) in 5 V&A projects,• Developing and growing the environmental & sustainability role supporting all offices in Poland,• Implementing ISO 14001, ISO 27001 (the workplace scope), WELL Health & Safety, • Digitalization the personal files owned by HR - initializing and organizing the financing, participating in execution – removing paper documentation, reducing the space occupied by HR by 70%,• Appointed as the Emergency Management Team Lead to coordinate all Accenture activities in Poland during a crisis. Show less