Eka Nupus Nur Rochayatun

Experience

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  Pondok Modern Darussalam Gontor

  Jan 2005 - Dec 2007

  • Making financial report (monthly, quarterly, annual)• Recording all expenses and income (daily, weekly, monthly)• Recording and paying all liabilities• Recording, ordering and checking goods availability • Scheduling all activities• Managing in-coming/out-going letters• Preparing meeting materials• Making Minute of Meeting (MoM)• Other division administrative

  • Finance Officer

    Jan 2006 - Dec 2007

  • Secretary

    Jan 2005 - Dec 2005
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  Private

  Jan 2009 - Dec 2013

  Private Teacher

  • Teaching all of student subjects at the school• Teaching a basic personality• Making teaching materials• Making daily question and examination• Making a report of the student progress

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  Bank Sahabat Sampoerna

  Jun 2013 - May 2015

  General Affairs and Procurement Staff

  • Managed vendor relationships, ensuring timely processing of invoices and effective communication with suppliers to maintain seamless business operations.• Assisted with procurement tasks, collaborating with the finance team to track payments and oversee budget management for office operations.• Provided administrative support, including maintaining 100+ documents consisting: accurate records of transactions and contracts, coordinating office activities, and handling travel arrangements for senior management.• Provide general administrative support as needed, including data entry and filing.• Establish and maintain positive relationships with vendors, ensuring clear and timely communication regarding invoices and payments.• Assist in preparing and submitting expense reports, ensuring compliance with company policies.• Support budget tracking activities by monitoring expenditures and providing regular updates to the finance team.• Assist in organizing travel arrangements for staff, including booking flights, accommodations, transportation when needed, and passport or VISA (if needed).• Assist in preparing official agenda such as offsite meeting, NLC, Town Hall etc.• Ensure the availability and distribution of BOD/Management’s needs, office equipment and official needs. Show less

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  Japan International Cooperation Agency (JICA)

  Jun 2015 - Aug 2018

  Secretary and Personal Assistant to JICA Expert

  • Supported JICA experts in their daily activities (based on existing activities and collaboration with Kementerian PUPR), PERPAMSI, and BUMD Air Minum, including scheduling meetings, managing documentation, and arranging both local and international travel.• Coordinated communication between JICA staff and external stakeholders, ensuring timely responses to inquiries and requests.• Managed project-related documentation, including reports and correspondence, to facilitate seamless operations and ensure compliance with internal policies.• Use Microsoft Excel to monitor project budgets, track payments, and generate expense reports for efficient financial management, all recapped in monthly reports submitted to Head Office.• Maintained confidentiality while providing personal assistance in sensitive matters, ensuring the smooth execution of JICA’s programs. Show less

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  Association of Indonesian Drinking Water Companies (PERPAMSI)

  Aug 2018 - now

  Secretary to Executive Director

  • Provide comprehensive administrative support to the Executive Director and National Board, managing daily schedules, communication, and travel logistics.• Prepare letters of approval for official travel to then process official travel preparations (tickets, accommodation and local transportation).• Monitored and processed 150+ documents monthly, 45+ meetings, 5+ projects a year.• Facilitate effective communication between departments and external stakeholders, ensuring smooth coordination of high-level meetings, events, and ongoing projects.• Oversee the organization and management of essential documents, including board meeting materials, confidential agreements, and correspondence, while maintaining high levels of discretion by utilizing Onedrive and Google Workspace limited access based on BoD approval.• Play a key role in managing multiple ongoing projects, including the Indonesia Water Forum which was attended by 1000+ participants, providing logistical and administrative support to ensure event success by created work plan and internal memo to obtain management approval, including correspondence related to the activity.• Monitor and coordinate VVIP and VIP invitations, organize and accompany VVIP/VIP guests, monitor the tasks of each field committee, and report periodically on the preparation process and implementation of MAPAMNAS.• Assist with budget tracking and financial reporting, ensuring timely processing of invoices and expense reports, as well as maintaining the confidentiality of sensitive financial documents by utilizing functions of Google Spreadsheet. Show less