Jennifer White

Experience

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  SEARCH Homeless Services

  Apr 2005 - Sept 2006

  Executive Assistant

  • Assisted Director of Human Resources with pre-screening telephone interviews of potential new hire candidates.• Managed daily schedule, agenda, and administrative activities for the CEO.• Coordinated monthly corporate board meetings and tracked open action items, as well communications with corporate board members and executive staff• Received and directed incoming phone calls for executive management staff. Provided backup coverage for the main switchboard receptionist.• Typed various office correspondence including letters, reports, memos, and general office documents and maintained all files related to office operations and correspondence• Data entry related to preparation of various documents including reports, donor contacts databases, and tracking of monetary contributions.• Assisted Senior Grant writer with preparation and compilation of grant packets• Open, sort, and distribute incoming correspondence, including faxes and email. • File and retrieve corporate documents, records, and reports• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. Show less

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  Workforce Solutions - Midtown

  Jan 2007 - Sept 2008

  Greeter/Resource Specialist

  • Helped customers access basic self help services through effective use of the resource library• Critiqued a resume or letter of introduction or referred to another staff member to provide that help• Provided information about community resources• Provided job search assistance including direct referral to jobs in Workforce Solutions database for qualified candidates• Provided local labor market information - what companies and industries are in the area, what skills and experience local area employers prefer and require, what is the usual means of entry into those companies/industries, advice on how best apply• Checked for previous Work In Texas registration or other service and updates MIS system• Provided information about and directed customers to community resources that assisted them with overcoming barriers, such as lack of Transportation, Child Care and Identification• Assured that needed materials are available to the public near the office entry. • Am familiar with electronic, print and other resources in order to make helpful suggestions depending on the customer’s individual needs and desires Show less

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  Interfaith Ministries for Greater Houston

  Jun 2009 - Oct 2009

  Job Developer - Refugee Services

  • Develop “Marketing Strategy” to target potential employers• Worked with area partners to identify employers• Contacted new companies in order to promote them hiring refugees, both in person and by phone/email• Review employment websites daily • Informed applicants of job openings and details such as duties and responsibilities, compensation, benefits, schedules, working conditions, and promotion opportunities. • Contacted employers to solicit orders for job vacancies, determining their requirements and recording relevant data such as job descriptions. • Interviewed job applicants to match their qualifications with employers' needs, recording and evaluating applicant experience, education, training, and skills. • Reviewed employment applications and job orders to match applicants with job requirements, using manual or computerized file searches. • Selected qualified applicants or referred them to employers, according to organization policy. • Provided background information on organizations with which interviews are scheduled. • Instructed job applicants in presenting a positive image by providing help with resume writing, personal appearance, and interview techniques. • Maintained records of applicants not selected for employment. • Evaluate selection and testing techniques by conducting research or follow-up activities and conferring with management and supervisory personnel. Show less

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  Neighborhood Centers Inc.

  Oct 2009 - Apr 2011

  • Develop and monitor a budget that encompasses all sources that have and will provide funding for Stay Connected.• Manage request for payments submitted by Stay Connected staff.• Manage the request for direct services and supportive documentation from Stay Connected staff • Secure resources for caseworkers.• Ensure that expenses stay within the program budget.• Works closely with other collaborating agencies to identify issues affecting families. • Maintains confidentiality and a professional demeanor when dealing with evacuees and/or any information regarding them and their families.• Attend weekly meetings with collaborating agencies• Represent the agency in various professional meetings, outreach, and trainings. • Maintain accurate accountability of resources.• Performs other duties and special projects as assigned.• Assist in the planning, coordination and the delivery of services.• Prepare reports outlining program activities. • Work in team with collaborating agencies and program staff to coordinate program service activities. Show less • Keep records and prepare reports for supervisors concerning visits with clients. • Submit reports and review reports or problems with superior. • Interview individuals to compile information in order to determine what assistance is still needed• Provide information and refer individuals to public or private agencies or community services for assistance. • Consult with supervisor concerning programs for individual families. • Advise clients regarding food stamps, child care, food, money management, sanitation, or housekeeping.• Visit client’s homes in order to determine ongoing needs related to disaster• Maintain weekly/monthly contact with clients• Keep updated records in TAAG detailing all communication, referrals and assistance provided to client• Work cohesively as a team in order to best serve our clients needs• Other duties as assigned Show less

  • Operations Coordinator

    Jul 2010 - Apr 2011

  • Service Connector - Case Management

    Oct 2009 - Jul 2010
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  THE BEACON Houston

  Apr 2011 - Jun 2014

  Administrative & Development Coordinator

  • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.• Answer phone calls and direct calls to appropriate parties or take messages.• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.• Attend meetings to record minutes.• Greet visitors and determine whether they should be given access to specific individuals.• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.• Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.• File and retrieve corporate documents, records, and reports.• Open, sort, and distribute incoming correspondence, including faxes and email.• Determine staffing requirements, and interview, hire and train new employees, or oversee those personnel processes.• Provide administrative support to all programs, including case management• Coordinate the supportive services department of agency• Prepare and review operational reports and schedules to ensure accuracy and efficiency.• Set goals and deadlines for the department.• Plan, administer and control budgets for contracts, equipment and supplies.• Monitor the facility to ensure that it remains safe, secure, and well-maintained.• Oversee the maintenance and repair of equipment• Make travel arrangements for executives. Show less

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  Statoil

  Nov 2014 - Feb 2016

  Administrative Assistant and Invoicing Contractor

  Verify accuracy of billing data and revise any errors.Prepare itemized statements, bills, or invoices and record amounts due for items purchased or services rendered.Perform bookkeeping work, including posting data or keeping other records concerning costs of goods or services or the shipment of goods.Operate typing, adding, calculating, or billing machines.Answer mail or telephone inquiries regarding rates, routing, or procedures.Resolve discrepancies in accounting records.Contact customers to obtain or relay account information.Review documents such as purchase orders, sales tickets, charge slips, or hospital records to compute fees or charges due.Keep records of invoices and support documents. Show less

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  Open Door Mission Houston

  Oct 2016 - Jan 2018

  Office Administrator

  • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.• Answer phone calls and direct calls to appropriate parties or take messages.• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.• Attend meetings to record minutes.• Greet visitors and determine whether they should be given access to specific individuals.• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.• Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.• File and retrieve corporate documents, records, and reports.• Open, sort, and distribute incoming correspondence, including faxes and email.• Scheduling and Calendar Maintenance. • Provide administrative support to the President & CEO and Director of Administration.• AP/AR • Development Assistance.• Risk Management duties, including assigning and tracking mandatory trainings for staff.• Review and adhere to budgets for contracts, equipment and supplies.• Oversee the maintenance and repair of equipment• Point of Contact for vendors.• HR Assistance.• Payroll Assistance. Show less

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  Houston Habitat for Humanity, Inc.

  Mar 2018 - May 2022

  Office Manager
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  Interfaith Ministries for Greater Houston

  Jan 2022 - now

  Executive Assistant To The President