Kashif Nesar

Experience

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  Synopsys Inc

  Jan 2013 - Nov 2015

  Executive Administration

  As a Admin executive will assist the FM/AFM with operational activities in accounting and finance, Maintenance and operations, Vendor oversights, Purchasing of materials, equipment & supplies, occupancy services.Soft Services.Maintain a safe environment for all facility employees, visitors and staff, Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors work.), Responsible for the grooming, uniform standards, cleanliness, hygiene and overall attitude of the supporting staff, Prepare duty rosters and schedules for staff involved in all activities, Daily inspection of premises for cleanliness and hygiene and take corrective actions as and when required.Taking care of Client Visit arrangements and Boardroom Arrangements.Vendor Management / Work with outside vendors and contractors, as required, assist in the procurement of vendors and services a required.Direct all facility personnel to assist in day-to-day operations, Check all daily formats prepared by the different departments on site, Establish and maintain cordial relationship with the Client.Checking Housekeeping Checklists & Attendance, Maintaining Reports for all Housekeeping and facilities consumables.Preparing MMR & MIS of Facility.(It includes Stationary, Medical Data, Meal Summary, Distribution of Food Coupons & Mail Room)Keeping a check on the daily consumption of Tea / coffee, Beverages, Water, Housekeeping and its inventory.Maintain premises in neat and good working condition at all times.Resolve problem associated with all building services including but not limited to janitorial, food services, coffee services, security/access badging, cubes, and cabin as well as interior and exterior furnishing, fixture and equipment.Follow established escalation procedures and incident reporting procedures.Daily reporting from sites and filed officers.Coordinate special events in support of client. Show less

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  GULF SPECIALIZED WORKS

  Nov 2015 - Jun 2016

  Administrative Secretary

  As a administrative secretary conducts a number of jobs, typically in an office setting, They type reports, maintaining documents and invoicing, and may handle accounts payable, also responsible for scheduling meetings and maintaining work calendars for colleagues in the office.

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  Aramco

  Sept 2016 - now

  Admin Officer

  • Analyzing and interpreting data and preparing reports and outlining the proposed work required to complete tasks.• Facility Management – Effective Administration of Cafeteria Management, Transportation and Travel Management of Employees as well as Guest, Security Management, Fixed Assets Management, Camp houses, etc.• Utility payment coordination – Property rent payment, electricity, telephone, mobile, IT lease line, track vendor bills on daily basis and ensure timely payments based on appropriate approvals.• To ensure all bills received on time from vendor and submit error free bills to finance for payment.• To provide administration budget to Finance department on monthly basis.• Vendor Management, to maintain the vendor records as per vendor tracker format on regular basis.• Monitor and track Direct Labor – On roll & Contract employees Overtime and ensure as per local law they should not cross monthly OT limit.• Provide payroll inputs such as attendance summary, leave summary, OT, other deductions on monthly basis to HRPB for payroll input, employee wise in specified format for processing payroll within specified date.• Data Entry & Payroll Timekeeping-Periodical Man hours, Man power reports, Summarized reports.• Site Administration, such as courier, printing and stationery, record management, ID cards, Bank related works, etc.• Responsible for contractor management, Employee Engagement e.g. Get-together, Annual Functions, Welfare Activities, etc.• Prepare and process a variety of documents including financial reports, Processing Invoice related to facility services, Reports for Housekeeping as well as Technical consumables.• Prepare MMR & MIS report related to Administration and Facility, good hands on skill on MS Excel and MS PowerPoint.• Regularly monitoring housekeeping activities, Vendor management coordination.• All kind of Admin & Clerical Works & Other Admin Duties as assigned Indoor & outdoor Events support. Show less