Experience

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  American immigration law foundation (now american immigration council)

  Jan 2000 - Dec 2006

  Administrative assistant

  Assisted with annual audit; reviewed, processed, and approved invoices (Accounts Payable); processed accounts receivables; maintained Access database for pledges and contributions; created and maintained financial spreadsheets, reports, and filing system; and distributed petty cash.Supervised temporary staff and oversaw intern projects.Arranged meetings, catering, conference calls, and travel plans.Conducted inventory, ordered supplies and organizational printed materials, and restocked storage room and kitchen.Handled mail operations, order fulfillment, online information requests, and conference shipments.Provided excellent internal and external customer service to staff, board members, association members and the public through various means (i.e. proofread and edited documents as needed, compilation and distribution of quarterly board report).Accomplishments:- Managed National level of creative writing contest for 5th grade students that was conducted through the chapters of the American Immigration Lawyers Association.- Re-created the African Immigration exhibit of the Smithsonian Center for Folklife and Cultural Heritage. Show less

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  American immigration lawyers association

  Dec 2006 - Aug 2010

  Education programs coordinator

  Developed expertise in continuing legal education (CLE) process, which made possible the communication of state-specific details to attorneys who participated in AILA's programs for the then 47 jurisdiction that had a mandatory CLE requirement.Conducted research, presented information, and assisted in the improvement process that allowed the Association to increase the number of programs receiving accreditation annually from 12 events to approximately 80 programs.Researched state rules and regulations and created spreadsheets and documents detailing information specific to the operation of AILA's CLE program.Corresponded with state bars: in response to request for additional information in support of applications submitted, in regards to attorneys whose attendance needed verification, and in instances where an appeal to denied applications was required and the detailed explanation of programs led to future approvals.Coordinated the distance learning program through communication with speakers (i.e. managed training calls, collected written materials for presentations) and internally with co-workers.Managed volunteer paralegal and intern program of 40-50 individuals for 3 1/2 day conference, to include: selection and notification process; scheduling and training of volunteers; and handling onsite issues or concernsAccomplishments:- Became one of only a handful of CLE professionals versed in the rules and regulations of all jurisdictions.- Accreditation for programs by Puerto Rico. Show less

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  Staffing etc. (temp agency for medical professionals)

  Dec 2010 - Feb 2015

  Payroll specialist

  Processed and reconciled alternating bi-weekly payrolls for multiple contracts that included varying pay requirements using ADP PayExpert, ADP Run, BlueskyMSS, and Kronos TK following review of hours and pay/bill rates, confirmation of supervisor approval, and communication with employees regarding missing documentation. Manually calculated a bi-weekly payroll with shift differentials and FLSA overtime calculation and created systems to move this process to an automated one, within six months.Trained employees on the payroll team and those in other departments who contributed to the payroll process to ensure their ability to work independently and meet payroll deadlines.Maintained confidentiality while coordinating with management team to ensure raises, deductions, garnishments, terminations, 401(k) contributions, leave balances, and other HR issues were accurately handled.Served as contact person for payroll inquiries and as collections for overdue invoice payments.Generated and distributed weekly, bi-weekly, and monthly payroll-related invoices, including submission through the WAWF and IPP systems for federal government contracts.Accomplishments:- Honored as an employee of the year for 2014.- Established methodical, contract-based methods of invoicing that resulted in consistent and timely receipt of payments. Show less

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  H&r block

  Dec 2010 - Apr 2012

  Tax professional (seasonal)

  Interviewed clients to process and submit individual federal and state tax returns.Researched tax issues, as needed, to ensure tax returns were completed properly.Contacted clients with information on the upcoming tax season.

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  Washington hebrew congregation

  Jul 2015 - Sept 2015

  Payroll specialist and human resources coordinator

  Managed workflow of semi-monthly payroll to ensure accurate and timely processing and reconciled payroll prior to transmission through PaychexCreated and maintained employee personnel files and contract payroll files and documentation for new, existing and terminated employeesReconciled and processed monthly employee benefit premium paymentsDetermined employee eligibility for pension by tracking and reviewing employee start dates and work hours and verifying compliance with plan rulesReconciled all payroll related accounts, vacation, sick, personal and comp timeResponded to employee inquiries related to payroll issues and employee benefits programsCleared bank reconciliation items related to payroll, FSA and HRA accountsMaintained and reconciled petty cashWork as part of a team to help promote staff morale and effectiveness Show less

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  1st choice staffing, llc

  Sept 2015 - Mar 2016

  Accounting assistant

  Prepared and processed weekly and alternating bi-weekly payrolls using Bullhorn and PaychexEstablished accounts receivable and collections processes that resulted in receipt of payments for nearly $3 million of client invoices within a six-month periodCoordinated with Account Managers and Human Resources to ensure the proper flow and maintenance of employee data and the timely inclusion of employee updates in payroll (i.e. terminations, bonuses, PTO, direct deposit changes, increases, and garnishments)Activated accounts and enrolled employees in Brinks card program, as applicableCreated within QuickBooks customers, jobs, classes, items, and templates to setup invoices that are in compliance with clients’ billing rulesAssisted employees with payroll and timekeeping issues Show less