Hend Ramzy

Experience

• 

  Intelligent Mental Arithmetic (IMA)

  Mar 2015 - Mar 2016

  Mathematics Instructor

  Abacus FormulasProblem solvingCreative thinking Learning by crafts and artDealing with kids ages from 4 to 12 years old

• 

  Juniors Academy

  Apr 2017 - Sept 2017

  Co Teacher

  Dealing with kids from age 1.6 - 2 years.Organizing and supervising play and work activities (for example reading, cooking, music, dancing etc)Providing pastoral care and support to children and providing them with a secure environment to learn.Developing and producing visual aids and teaching resources.Organizing learning materials and resources and making imaginative use of resources.Supporting the development of children's basic skills, including physical coordination, speech and communication.Academics: Teaching IPC (International Preschool Curriculum) and activities like: montessori, fine motor skills, drama and craft skills. Show less

• 

  Trampoline Nursery

  Feb 2018 - Apr 2018

  Afterschool, Daycare and Camps Program Teacher
• 

  ArabicPost (عربي بوست)

  May 2018 - Dec 2018

  Freelance Writer
• 

  Cournal

  Jul 2018 - Dec 2018

  Freelance Translator
• 

  Acción contra el Hambre

  Jan 2019 - Aug 2019

  Secretarial tasks:- Reports and letters preparation- Photocopying, scanning, faxing, filing and archiving documents- Translating and reportingFinance and HR tasks assistance:- Revision and validation of documents for payment, according to organization and partner procedures- Cash: billing, petty cash, monthly office stationery and consumables, etc.

  • Administrative Assistant

    Feb 2019 - Aug 2019

  • Data Entry Clerk and Translator

    Jan 2019 - Jan 2019
• 

  Al Ruaa Landscaping

  Jan 2021 - Oct 2021

  Document Controller & Dispatcher

  - Administrative duties and document controlling of project's landscape maintenance at Mivida - EMAAR - Landscape contractors dispatchers' team leader with Emaar "monitoring and dispatching duties, responsible for handling and overseeing the route of site work and platforms regarding to (Mystery shopper, SLA, Client satisfaction)

• 

  Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH

  May 2022 - Feb 2023

  Procurement & Administrative Consultant

  Worked in Local Initiatives Fund (LIF) - PIP Project, mainly assisted the procurement officer in checking the CSOs procurement procedures, and responsible for administrative duties like inventory checks, archiving, scanning, preparing letters and emails, translating, taking minutes, reporting, corresponding…etc., in addition to assisting and supporting the financial team in coordinating, reviewing, reporting and analysis, settlements, budget preparing, supplements and following up the NGOs financial plan and documentations processes. And supported in the accounting work like but not limited to error sheets, invoices issuing and tracking. Show less

• 

  The American University in Cairo

  Jul 2023 - Mar 2025

  • Identified plans and resources required to meet project goalsand objectives.•Monitored project performance to identify areas ofimprovement and make adjustments.•Monitored progress against established goals, adjustingschedules and resources as needed to keep projects ontrack.•Met project deadlines without sacrificing build quality orworkplace safety.•Established effective communication among team membersfor enhanced collaboration and successful projectcompletion.•Managed risk assessments and implemented mitigationstrategies to minimize potential issues during projectexecution.•Developed comprehensive project plans with clear timelines,milestones, and budget requirements, ensuring timely deliveryof high-quality results.•Prepared detailed reports on project status for stakeholders,ensuring transparency and alignment with objectives.•Provided detailed project status updates to stakeholders andexecutive management.•Developed strong relationships with stakeholders throughregular communication updates, fostering trust andconfidence in the team''s ability to deliver results.• Provided detailed technical and operational direction inproject challenges, consistently meeting deliverablesaccording to deadlines.•Effectively managed scope creep by establishing clearboundaries on requested changes while keeping projectsaligned with original objectives and budgets.•Negotiated and managed third-party contracts related toproject deliverables.•Negotiated contracts with vendors and suppliers, securingquality materials at competitive prices for efficient use ofresources.•Coordinated material procurement and required services forprojects within budget requirements.•Created accurate budgets based on resource requirements,allowing for optimal allocation of funds across all aspects ofthe projects.• Proved successful working within tight deadlines and a fast-paced environment. Show less Process payment requests (payable or receivable) on SAP and ensure documentation and approval is following The AUC’s policies and procedures.Responsible for the preparation of the project budget planning process.Prepare the project's financial reports to communicate the financial trend.Prepare customized financial accreditation reports to be submitted to the international accreditation entities.Prepare financial reports for the gifts, external grants, endowments, and projects.Prepare a budget availability report every month with a detailed analysis, trends, and commentary to be sent to the top management, for better planning and efficient utilization of budget.Prepare quarterly forecasts of revenues and expenses to identify the financial status and make the needed funds projections to support new projects and business needs.Evaluate previous budgets and expenditures, prepare variance analysis and identify trends for decision support, and recommend actions for efficient utilization of budget.Assist in the year-end closing process and prepare accruals.Issue invoices for client companies after checking their current account.Formulate the financial forecasts and plans according to actual performance, growth trends, and marketing input.Monitor and improve all project Finance policies, procedures, timely and cost-efficient operational performance on the field level.Monitor the equipment ordering process to ensure timely deliveries concerning operational needs.Monitor the various field operations to ensure the timely submission of relevant deliverables.Manage the team to ensure smooth operations and manage their work performance and provide constant feedback.Oversee the deliverables of the specialist positions regarding employability skills, recruitment, and logistics and coordination of offline and online training.Evaluated and negotiated contracts to procure favorable financial terms. Show less Provide efficient support to the Executive Director of JPAL MENA in local, regional and global matters to handle the relationship between the ED and all JPAL offices around the world, and with the current/potential partners, through handling administrative and project-based duties, including but not limited to scheduling of appointments, arranging meetings/travel plans, handling information requests, preparing correspondence, and liaising with internal and external constituencies. Track ED relations initiatives and follow up on action items, sectors strategy setting, ministries meetings and more.Principal responsibilities:- Manage the Executive Director’s (ED) calendar and schedule appointments/ meetings, ensuring that the ED’s schedule runs smoothly and that he is timely briefed on the daily schedule- Schedule domestic and international travel and handle all travel logistics – booking of flight tickets, hotel accommodation and car reservations, per diem requests and accounting for per diem, ensuring alignment with AUC’s guidelines- Prepare for meetings and retreats as requested, solicit agenda items and provide required information to ED prior to meetings, attend and minute meetings as needed and handle post-meetings follow up- Correspond on behalf of ED, and draft memos/general replies as needed- Provide general administrative support to ED- Maintain an efficient filing and archiving system for ED documents- Handle confidential information with discretion and diplomacy, and ensure compliance with university policies and procedures in all functions.- Receive, open and dispatch mail addressed to the ED- Undertake additional duties as needed Show less Prepare the support documents for the all payments.Perform SAP operations as and not limited to: fund reservations, creating vendor ID, general payment requests, park documents, DPR, PR.Assist in preparing budget roll-over, journal vouchers and budget transfers, and work closely with the controller’s office.Perform budget forecasts, financial reports, budget modifications, and related tasks.Manage petty cash expenses, per diems and reimbursement.Monitor expenditures and reconcile financial statements.Perform general administrative duties related to printing, scanning, corresponding and mailing.Support in handling all logistics related to meetings & events management.Manage daily operations of the project teams.Coordinate and liaise the work between the project staff and outside vendors.Prepare contracted staff monthly salaries and other HR related matters.Prepare and file documents, reports and reference materials related to the project and make sure that everything is up to date and the deliverables are reported on the due date.Update the F&O folder in the drive on regular basis.Assist in onboarding process for new hires.Assist in updating the inventory list periodically.Assist in catering, travel reservation, ID issuing and part of the local committee of organizing events and conferences.Responsible for the logistics of the regional and international events/conferences. Show less

  • Project Manager

    May 2024 - Mar 2025

  • Officer, Finance and Operations

    Apr 2024 - Mar 2025

  • Administrative Assistant to Executive Director

    Dec 2023 - Apr 2024

  • Finance and Operations

    Jul 2023 - Apr 2024