Jane Tovey

Experience

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  Cash Express Limited

  Oct 1996 - May 1998

  Secretarial Accounts Assistant

  Accounting duties involved the accurate recording of incoming invoices and the opening of accounts on an in-house accounting system, billing of invoices to insurance companies, reconciliation of payments against invoices on a general ledger and the final settlement and closure of accounts. Data processing duties included entering housekeeping records on an Excel spreadsheet, inputting electronic fund transfers on Barclays Business Master system directly to the bank and the maintenance and back-up of files on the computer systems. Other duties involved customer liaison, the collection of unpaid and overdue accounts, reception, word -processing and other tasks as directed. Show less

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  Educational Institution

  Jun 1998 - Jun 1999

  Whilst away Travelling - Senior Accounts Clerk & Data Entry Operator

  Senior Accounts Clerk - American Express, Sydney, AustraliaData Entry Operator - Challenge Consulting Pty Ltd, Sydney, Australia

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  GE Capital

  Oct 1999 - Jul 2001

  Debtor Operations Assistant

  ▪To administer the Sales Ledgers of an allocated portfolio of clients, including the efficient processing and allocation of invoices and debtor payments. ▪To maintain accurate records of processed data and paperwork, provision to clients and clients’ debtors an efficient and responsive service arising from requests for copy documentation, queries and any other issues. ▪To identify, recommend and implement solutions to any administrative issues.

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  Allianz

  Jul 2001 - Nov 2001

  Schemes Accounts Technician
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  Educational Institution

  Dec 2001 - Dec 2002

  Travelling around the world
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  Allianz

  Jan 2003 - May 2004

  Schemes Accounts Technician

  ▪Ensuring all financial transactions were correctly and accurately accounted for and reported, complying with accounting procedures and audit requirements. ▪Completing monthly, quarterly and annual accounts, taxation returns and expense allocation within the set timetables. ▪Ensuring all control and suspense accounts were reconciled on a timely basis. ▪Other task’s involved Block processing, payment of reinsurance, profit shares, credit control and assisting the schemes accounts manager in revenue reporting and adhoc tasks as required. Show less

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  Sand Resources Limited

  Sept 2004 - Aug 2010

  Accounts Admin Assistant

  ▪On board new contractors, collate all required paperwork, obtain required vetting and references on behalf of clients or 3rd parties and ensure the database is updated accordingly. ▪Produce contractor & client contracts, update all records on in house database. ▪Inputting data onto payroll system, process weekly contractor invoices & timesheets.▪Chase all outstanding debt invoices. Process & pay supplier invoices with Bacs or Chaps payments onto Sage.▪Process all contractor inquiries and complaints. ▪Answer general emails and postal correspondence with contractors, clients & suppliers.▪Design and implement filing system, ensure filing systems are maintained and current. ▪Making sure all archive data is accurately recorded. Show less

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  InterQuest Group

  Sept 2010 - Jul 2020

  ▪Responsible for providing full administrative support and service to all departments and sales teams across the business. ▪Dealing professionally with all front line requests, acting as the first point of contact for both internal and external queries via telephone and email along with welcoming visitors.▪Ensure the smooth running of the office and help to improve company procedures and day-to-day operations. ▪Manage all Health and Safety requirements, including risk and desk assessments as well as fire regulations within the office. Ensuring they are updated regularly.▪Organised training courses, for new employee and ongoing training for all employee.▪Attend quarterly tenants meetings, manage relationships with vendors, service providers, management teams and the Landlord.▪Co-ordinating all contractors on the premises and arranging maintenance contracts for services.▪Create and Design efficient templates to accurately record weekly/ monthly management reporting to strict deadlines. This process required high attention to detail. ▪Responsible for creating PowerPoint slides and producing presentations with the data.▪Preparation and reconciliation of the company credit card statements and petty cash on a monthly basis. ▪Maintain clear records of office expenses by managing invoices and ordering supplies based on the office budget. ▪Ensure stationery supplies are maintained and ordered in a timely manner.▪Management of diaries and arranging meetings, travel and accommodation for executives when required. ▪Approve invoices for processing for payment by the accounts team. ▪Created Excel training presentation and held training sessions with employee’s, to give a basic knowledge of excel. ▪Maintain office improvements, repairs and refurbishments. ▪Arranging events for the office including Golf Days and Christmas Parties.▪Organising all hotel and travel arrangements. Show less ▪Preparing financial statements, weekly / monthly reports, memos, invoices letters, and other documents. ▪Researching and conducting data to prepare documents for review and presentation by the Board of Directors, committees, and executives. ▪Helping Directors prepare for meetings.▪Using various software, including word processing, spreadsheets, databases, and presentation software.▪Manage executives' schedules, calendars and appointments.▪Make travel arrangements for executives. ▪Performing office duties that include ordering supplies and managing a records database. ▪Opening, sorting and distributing incoming faxes, emails, and other correspondence. ▪Record and maintain employee and client information with strict adherence to GDPR.▪Provide general administrative support. ▪Answering phones and routing calls to the correct person or taking messages. ▪Filing and retrieving corporate records, documents, and reports. Show less

  • Office Manager

    Apr 2015 - Jul 2020

  • Maternity Leave

    Jul 2014 - Mar 2015

  • Executive Assistant

    Apr 2012 - Jul 2014

  • Maternity Leave

    Jul 2011 - Mar 2012

  • Accounts Admin Assistant

    Sept 2010 - Jul 2011
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  The Montreal Estate

  Oct 2020 - Jul 2021

  Administrative Assistant
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  Gerrard White

  Jul 2021 - now

  Office Manager